Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, May 20, 2008

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, May 20, 2008

Chairman David M. Sauter called the meeting to order at 9:30 AM. Commissioners present: Ray Thayer, David M. Sauter and Rex F. Johnston.

Workshop Session Agenda

Executive Session – to evaluate the qualifications of an applicant.

The Board convened into Executive Session at 9:30 AM with Interim Public Works Director Jay Armstrong and Interim Assistant County Engineer Ed Hoyle in accordance with RCW 42.30.110(1)(g) to evaluate the qualifications of an applicant. It was noted that the session would last sixty minutes. At 10:30 AM it was announced that the session would be extended forty-five minutes.

The Board reconvened back to Regular Session at 11:15 AM.

11:15 AM – Public Works Department Update

Attendance: Interim Public Works Director Jay Armstrong and Interim Assistant County Engineer Ed Hoyle.

Interim Public Works Director Armstrong reported that the new Project Engineer II, Scott Randall started work this past Monday.

Interim Public Works Director Armstrong requested and received verbal authorization to begin to advertise to fill two (2) Maintenance Technician positions in the Public Works – Road Department, noting that one position had been vacant since August 1, 2007 and the second position will become vacant September 1, 2008 due to retirement. Director Armstrong stated that he would prepare the necessary paper work to be presented on next weeks consent agenda.

Interim Public Works Director Armstrong presented a draft of a Consultant and Compensation Agreement for the Boards consideration and review, noting that direction from the Board is needed by June 1, 2008.

Interim Assistant County Engineer Hoyle provided a 2008 Construction Program update which included the Fisher Hill, Snowden Road, and Lincoln Street projects. Engineer Hoyle noted that the State Parks Right Of Entry Permit Agreement for the Harms Road Bridge project was on this afternoons consent agenda.

The Board had a discussion concerning the budget and funding for the Annual and Six (6) year Construction programs, with Interim Public Works Director Armstrong requesting additional time to discuss the issues. A workshop was scheduled for May 29, 2008 at 2:00 PM.

Interim Public Works Director Armstrong reported that he will be discussing road conditions with Windy Point Partners and will be requesting compensation for road damages that will occur during the construction prior to the start of the project.

Commissioner Thayer suggested estimating the cost of bringing the road up to standards that would accommodate hauling heavy commercial loads and require the wind farm developers to pay that amount.

Interim Assistant County Engineer Hoyle requested input from the Board regarding Dot Road, noting that the road narrows at a cattle underpass and recommended widening the road.

Commissioner Thayer suggested signing the area to alert traffic that the road narrows at that spot and include that widening project in the construction program for next year, the Board agreed.

Interim Public Works Director Armstrong provided an update on road closures, noting that Bristol Road is still closed to truck traffic and Tunnel Road is opened to logging with a 10 mile per hour speed limit for truck traffic and appears to be holding up. Director Armstrong reported that Sandridge Road was doing fine.

Interim Assistant County Engineer Hoyle reported that the Rock Creek Bridge project will cost more than expected due to a redesign required by the Washington Department of Fish and Wildlife. Engineer Hoyle stated that the redesign and increase in construct costs would be over $200,000.00.

Interim Assistant County Engineer Hoyle reported that the Buildings & Grounds Department will be turning over the responsibility of developing contracts to the road design staff.

Interim Public Works Director Armstrong reported that the Courthouse sidewalk project is in process to re advertised. Interim Assistant County Engineer Hoyle recommended that the sidewalks in front of the Courthouse be redone, noting that there are no options to scale the project back.

The Board had a discussion concerning the old jail remodel with Interim Assistant County Engineer Hoyle stating that the remodel plans have been sent to the Department of Archaeology and Historic Preservation (DAHP) to verify that the project meets the requirement for the DAHP grant. Engineer Hoyle advised that the grant comes with a 5 year obligation to comply with DAHP standards. Director Armstrong stated that there could be a lot of extra work required in order to comply with the conditions of the grant.

Interim Public Works Director Armstrong reported on road maintenance complaint issues, noting that Glenwood resident Harry Miller was upset with a 2 mile area of road way that had been cleared using the brushing machine leaving a mess. Director Armstrong stated that Mr. Miller was also concerned about blue paint on trees within the right of way.

Chairman Sauter suggested that Mr. Miller is made aware of the possible solutions before any action is taken to assure that he is agreeable with the end result.

The Board had a discussion regarding a request from Goldendale area resident Rita Liska, for the county to assist in the repair of mail boxes that were damaged by the county snowplow during the extreme winter conditions. The Board agreed.

Lunch Recess

The Board recessed for lunch at 12:15 PM.

Call to Order/Roll Call

Regular Meeting for Tuesday, May 20, 2008

Chairman David M. Sauter reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David Sauter.

Agenda

Business Agenda

Approved (M/Thayer, S/Johnston. Passed unanimously) the Business Agenda with one Add-on under Unfinished Business: Task Order No. 7 for (WRIA 30) Watershed Plan Implementation Service Agreement (C09307) with Aspect Consulting to provide technical support for review of and comment on National Marine Fisheries Service’s draft recovery plans for Mid-Columbia River steelhead.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Johnston, S/Thayer. Passed unanimously) the Klickitat County Board of Commissioners Meeting Minutes for May 13, 2008 as presented.

Citizen Comment

No one was present to offer citizen comment.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: Consider final approval for SPL2007-77; a re-division of Lot 4 Short Plat 99-20; Applicants: Ervin and Wanda Dalan.

Approved (M/Johnston, S/Thayer. Passed unanimously) final approval of Short Plat No. SPL2007-77, which alters Lot 4 of SPL99-20. Applicants: Ervin and Wanda Dalan.

Assistant Planner Crista Schroder stated that Short Plat No. SPL2007-77 is a short plat creating two lots, which is an alteration of Lot 4 Short Plat SPL99-20. In her staff review, Planner Schroder stated that signatures have been obtained from the Road Department, Health Department, Treasurer and the Planning Department and all conditions attached to preliminary approval have been met.

Public Meeting: Consider acceptance of road right-of-way dedication (Wall Street), Short Plat No. SPL2006-63; Applicant: Connie Paladeni, Pam Burchell, and Jill Warren.

Granted (M/Thayer, S/Johnston. Passed unanimously) to accept the road dedication as shown on the plat map for future maintenance of the county road and grant final approval for the Short Plat No. SPL2006-63 which creates 4 lots, Applicants: Connie Paladeni, Pam Burchell, and Jill Warren.

Assistant Planner Schroder reported in her staff review that Short Plat No. SPL2006-63 is a short plat creating 4 lots. Lots 1 and 2 have frontage along Wall Street, a county road. The applicant is deeding 30 feet of right of way to the County for future maintenance of the county road; a deed for the right of way has been submitted and will be filed with the final short plat. Assistant Planner Schroder advised that all conditions had been met and all required written assurances have been received.

Public Meeting: Consider approval of Binding Site Plan No. BSP2007-02; Applicant: Dallesport Industrial Park

Approved (M/Johnston, S/Thayer. Passed unanimously) Final approval of the binding site plan BSP2007-02, Applicant: Port of Klickitat (Dallesport Industrial Park).

Assistant Planner Schroder reported that Binding Site Plan No. BSP2007-02 alters Binding Site Plan No. BSP2003-01 by altering the boundaries of existing lots (Lots 40, 40a, 41 and 42) by combining them into one (1) 6.19 acre lot.

Assistant Planner Schroder stated that an administrative review had been completed and that signatures had been obtained from the Road Department, Treasurer and the Planning Department, noting that all conditions attached to preliminary approval have been met.

Public Meeting: Consider a Zone Change Application No. ZON2007-11 which is a proposal to rezone 364.17 acres from Extensive Agriculture (EA-20) to General Rural (GR-5) (Off Horseshoe Bend Rd, Goldendale vicinity); Applicant: Paul Gregg.

Approved (M/Thayer, S/Johnston. Passed unanimously) Scheduling a Public Hearing: To Consider a Zone Change Application No. ZON2007-11 which is a proposal to rezone 364.17 acres from Extensive Agriculture (EA-20) to General Rural (GR-5) (Off Horseshoe Bend Rd, Goldendale vicinity); Applicant: Paul Gregg.

Applicant Paul Gregg was present.

Planner Joe Sheridan provided a review of the Planning Commission’s review, noting that the proposal was forwarded to the Board without a recommendation from the Planning Commissions due to the lack of required votes in any direction.

The general consensus of the Board was to schedule a date to have their own public hearing.

Department Update:

Economic Development Department Update

Attendance: Economic Development Specialist Denny Newell

Economic Development Specialist Newell reported that the Biggs Bridge was open and thanked the Board for allowing him to have an alternative work schedule during the bridge closure.

Specialist Newell reported as previously shared with the Board, that the Port of Klickitat has withdrawn its CERB (Community Economic Revitalization Board) application for the time being and will consider submission at a later date, noting that this action impacts the $285,000.00 matching funds provided by the County from the Distressed Counties fund.

Following discussion, the Board advised that the Port needs to understand that the matching funds could be allocated to another project and may not be available at a later date. Specialist Newell stated that he would forward that message to the Port.

Specialist Newell reported that the Snowden/Cherry Lane Fire District No. 3 had requested to change the objective of their EDA (Economic Development Authority) Grant, noting that Fire District No. 3 had recently acquired a brush truck and would like to use the EDA funds to equipment it with a 300 to 400 gallon slip-in skid unit.

Specialist Newell stated that they are requesting approval to purchase the slip-in unit in place of the previously approved purchase of SCBA turnouts and storage racks, adding that the grant award of $14,736.00 would remain the same.

The Board had no objections to the change of the objective for Fire District No. 3, noting that an amendment to the original Interlocal Agreement would have to be done.

Specialist Newell presented a MCEDD (Mid-Columbia Economic Development District) Project list for the Boards consideration and review. Specialist Newell stated that the U.S. Department of Commerce, Economic Development Administration requires MCEDD to update its list of priority public works and technical assistance projects annually and MCEDD has requested input from the Board.

Specialist Newell provided an update on the Lt. Governor’s visit to Klickitat County, noting that Lt. Governor Brad Owen will be at the Pioneer Center on June 12^th and is scheduled to have dinner and participate in the Klickitat County Economic Development Authority meeting that evening.

Specialist Newell reported that the Planning Department has prepared an integrated map that captures wetlands on the western portion of the airport, airport industrial area, golf course and resort development as part of the SEPA appeal negotiation process. Specialist Newell stated that the wetlands delineation will be the basis for negotiating a settlement with the SEPA appellants.

Specialist Newell provided a brief update on the Columbia Gorge Regional Airport runway appropriations request, noting that Airport Manager Jim Lehman, Aeronautical Management Inc., and County Consultant Miland Walling continue to meet with Senator Cantwell’s staff, noting that the FAA (Federal Aviation Administration) appears to have differing priorities.

The Board had a discussion concerning the airport replacement well; fire flow requirements and water storage, with Special Newell stating that the Dallesport Water Association (DWA) plans to become a Public Water District. Special Newell added that there should be more than adequate water with the DWA supplying water to the west side of the airport and the Port of Klickitat supplying water to the east side.

Elected Official Report/Update

Executive Session – Potential and Pending Litigation.

The Board convened into Executive Session at 3:00 PM with Prosecuting Attorney Tim O'Neill, Special Counsel Steve DiJulio (via teleconference call), Planning Director Curt Dreyer and Interim Public Works Director Jay Armstrong in accordance with RCW 42.30.110(1)(i) to discuss potential and pending litigation relating to land use issues. It was noted that the session would last for thirty minutes. At 3:30 PM it was announced that the session would be extended another fifteen minutes.

The Board reconvened back to Regular Session at 3:45 PM.

Unfinished Business

Approved (M/Johnston, S/Thayer. Passed unanimously) Task Order No. 7 (C12708) for (WRIA 30) Watershed Plan Implementation Service Agreement (C09307) between Klickitat County (Natural Resources Department) and Aspect Consulting to provide technical support for review of and comment on National Marine Fisheries Service’s draft recovery plans for Mid-Columbia River steelhead. The not to exceed budget for the Task Order is $5,000, effective May 20, 2008 to December 31, 2008.

Consent Agenda

Approved (M/Thayer, S/Johnston. Passed unanimously) the Consent Agenda.

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1) Resolution #10408 in the matter of authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 03-15-1551-0108/00 – Lerina Garza.

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2) Agreement (C12108) for release of Digital Data between the Washington State Department of Ecology and Klickitat County to provide the latest parcel data layer to Ecology. The Department of Ecology will only display the parcel polygon and parcel number as part of the Columbia River mainstream water resources information system, CRMWRIS, effective May 20, 2008.

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3) Personnel Authorization to temporarily increase hours for Shawn Blankenship, an Administrative Assistant I in the Health Department. Work hours will be increased from 0.6 FTE (24 hrs/week) to 1.0 FTE (40 hrs/week) during the course of a grant-funded project for which additional clerical support is needed, effective May 20, 2008 through June 30, 2008.

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4) Contractor Profile for upcoming Medicaid Transportation Contract between Klickitat County (Senior Services Department) and the Human Services Council. The Contractor Profile is required each year as part of the renewal of the transportation contract.

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5) (C12208) Amendment No. 9 to the 2007-2011 Consolidated Contract No. C14953 between Klickitat County (Health Department) and the Department of Health to reduce funding by $3,500.00 in the Healthy Child Care - Infant Toddler Program. All available funds were not used by the Klickitat County Health Department which has voluntarily agreed to there redistribution, which revises the maximum consideration to $784,172.00, effective January 1, 2007.

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6) Small Works Contract (C12308) between Klickitat County (Buildings & Grounds Department) and Jim Riley Excavating to supply, deliver and place all materials specified to complete the Fairgrounds South Parking Lot project. The Project is to start after June 1, 2008 for the total bid amount of $10,839.10. The 2008 Capital Improvement budget included an appropriation of $15,000.00. (Please see contract for specifics).

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7) Contract (C12408) Agreement No. N17054 between the Klickitat County (Health Department) and the Department of Health to provide three-hundred (300) smoke alarms, technical assistance, and educational materials to target high-risk residents in Klickitat County, effective May 23, 2008 through December 31, 2008. The Health Department will be partnering with Fire Districts and Fire Departments, using their personnel to install the smoke alarms.

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8) Renewal Order and Agreement (C12508) between Klickitat County (Health Department) and Meadow Outdoor Advertising for the anti-smoking billboard on Hwy 197 at Dallesport. The billboard is paid for with Tobacco Settlement funding for a one (1) year contract at $242/month, effective May 1, 2008.

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9) Request for Hosting Approval from the Natural Resources Department to host a Salmon Recovery Funding Board Project meeting, June 19, 2008. Expenses are grant reimbursable from Fund 132, Job Cost #NR 301-G467-6-3100.

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10) Purchase Authorization to allow the Natural Resources Department to purchase an HP 3005N Mono Laser Printer through the Budget & Technical Services Department at a cost of approximately $850.00, which includes applicable tax.

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11) (C12608) Klickitat Trails State Park Right of Entry Permit No. P471200KLI1 between the State of Washington, Washington State Parks and Recreation Commission and Klickitat County, in consideration of mutual benefit by re-grading the Klickitat Rail Trail to match the new profile of Harms Road as a result of the replacement of the Harms Road Bridge.

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12) Request and recommendation from the Public Works Department to accept the bid from Jim Beeks to supply ½” maintenance rock at a unit price of $7.50 per ton for a quantity of 1,500 tons to be available in a stockpile with the hauling done by Klickitat County.

13) Memorandum from the Planning Department scheduling a public meeting to be held on Tuesday, June 3, 2008 at 1:30 PM to consider acceptance of road right-of-way (Pipeline Road), Short Plat No. SPL2008-13: Applicant: Terrence Atkins.

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14) Administrative Offer Summary for the Rock Creek Ridge Project, to begin the right of way acquisition negotiations; Landowner: Jim Beeks, Parcel # 04-18-1100-0008/00.

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15) Administrative Offer Summary for the Harms Road Bridge Project, to begin the right of way acquisition negotiations: David Mattson, Parcel # 03-14-2700-0001/00.

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16) Administrative Offer Summary for the Harms Road Bridge Project, to begin the right of way acquisition negotiations: David Mattson, Parcel # 03-14-2600-0002/00.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Johnston. Passed unanimously):

Accounts Payable: (#178019 – 175374); Cancelled Warrants #177781, 176870, 177396, 176770, 177311, and 177630) for a net of $177,670.53.

Road Department Release of Retainage Payment

Approved (M/Johnston, S/Thayer. Passed unanimously) Release of Retainage payment to James Dean Construction Inc. in the amount of $13,275.86 for clearing and grubbing for the Snowden Road Phase I Project CRP 223.

Board Pending

County Auditor Brenda Sorensen introduced the new Senior Accountant, Kelly Ingraham to the Board.

Personnel Department Update

Attendance: Interim Personnel Director Glen Chipman.

Interim Personnel Director Chipman reported that Technical Services will be proceeding with an upgrade to the financial computer system, noting that the upgrade is a regular planned upgrade. Director Chipman stated that the upgrade would include replacing a server and support and training for staff, adding that a supplemental will need to be approved by the Board. The Board agreed.

The Board had a discussion concerning the reorganization of the Personnel Department with Director Chipman stating that he did not see the need for a separate department with a director and suggested that Personnel should be more of an internal services type department.

Following the discussion, the general consensus of the Board was to restructure the Personnel Department placing it under the Budget and Technical Services Department. Director Chipman stated that he would prepare a draft organizational chart for the Boards consideration and review for next week.

Adjournment

There being no further business before the Board, the meeting was adjourned at 5:10 PM.

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Reference Document on File