Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, October 14, 2008

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, October 14, 2008

Chairman David M. Sauter called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer, David M. Sauter and Rex F. Johnston.

Workshop Session Agenda

County Auditor Brenda Sorensen: Department Update

9:45 AM – Elected Officials Report

Attendance: County Auditor Brenda Sorensen and Administrative Services Director Glen Chipman.

County Auditor Brenda Sorensen provided a brief department update, noting that all is going well in the Elections Department and ballets will be mailed out Friday, October 17^th.

Auditor Sorensen reported that she had met with the DJ Agency in White Salmon on Monday, September 29^th to discuss their current Department of Licensing contract.

Auditor Sorensen advised the Board that the Recording Department will be submitting a request for the purchase of a new file cabinet to store surveys. Ms. Sorensen stated that she has a quote for the cabinet and the zippered sleeves, which is just below $9,000.00, adding that the Auditor’s O & M fund can be used to pay for this purchase.

Auditor Sorensen reported that the temporary WorkSource person has been very helpful in the Accounts Payable and Payroll Departments, noting that she is a very good fit.

Auditor Sorensen stated that the State Auditor’s are still working towards completing the 2007 audit.

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey, Assistant County Engineer Jeff Hunter and Public Works Finance Manager Susan Gregson.

Director Kelsey provided an update on the 2008 Construction Program, noting that the Snowden Road contractor plans on paving Wednesday through Friday to finish the base lift.

Director Kelsey reported that the Pavement Markings Project is finished and came in under the contractors bid price by about $1,500.00

Director Kelsey stated that the NW Lincoln Street contractor plans to start pavement repair and crack sealing on October 15^th, adding that they may start earlier if their schedule allows.

Director Kelsey noted that the Harms Road Bridge Replacement contractor closed Harms Road last Wednesday and has torn off the bridge decking, removed the steel structure and all the concrete piers. Director Kelsey stated that the contractor is currently working on silt fence, riprap and other work below the high water line and plans on starting the pile driving operation next Monday.

Director Kelsey advised the Board that there was only one additional right-of-way to be acquired for the Fisher Hill Road Project.

Director Kelsey reported that the County’s consultant is working on right-of-ways for the Horseshoe Bend Road Project and will have first offer letters ready for the Boards consideration and review within two weeks. Director Kelsey noted that the project is in the environmental and permitting phase and the design is 70% complete.

Director Kelsey stated that the Rock Creek Bridge Project is still in the environmental and permitting process, adding that virtually all other design elements have been completed.

Director Kelsey provided an update on maintenance road projects, noting that the East end crews are grading roads and cleaning ditches in the Goldendale area and pulling and rocking shoulders on Old Hwy 8.

Director Kelsey stated that West end crews are working with the Gorge Commission to obtain an approved re-vegetation plan for the Rapid Ready Mix pit site and are working on getting ready for winter snows, preparing plows, chains and other equipment for the coming winter weather.

Director Kelsey reported that he is working with the Windy Flats developer to prepare a formal road haul agreement for the Boards consideration and review.

Director Kelsey stated that he had met with the Linden Ranch Wind Farm developers to discuss the county’s expectations concerning the roads, adding that the developer plans to upgrade and re-construct a portion of the road before the weather changes.

Director Kelsey noted that he is still working with Klickitat PUD and Underwood Fruit to negotiate a sewer rate.

Director Kelsey provided an update on Building & Grounds projects, noting that the Courthouse sidewalk repair contractor plans to pour sidewalks on the North side of the building, then move on to the ramps. Director Kelsey stated that the Courthouse elevator has been experiencing problems, adding that a service person had been called to investigate. Director Kelsey reported that the emergency generator has a broken switch and will be repaired Friday.

As a follow up to previous discussions, Director Kelsey reported that the broken irrigation line at the fairgrounds had been repaired, a meeting has been schedule with Fred Wilkins to discuss Dot Road, and complaints concerning needed patches on Glenwood Road had been resolved.

The Board had a discussion concerning the 6 Year Road Program, with Director Kelsey providing a map and spread sheet listing proposed road projects for 2009 – 2014.

Following the discussion, Director Kelsey stated that he would update projected revenue figures to include the windmills and provide a breakout of Landfill funds in preparation for the public hearings to be held at the end of the month.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, October 14, 2008

Chairman David M. Sauter reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David Sauter.

Agenda

Business Agenda

Approved (M/Thayer, S/Johnston. Passed unanimously) the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

*

Approved (M/Johnston, S/Thayer. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for October 7, 2008 as presented.

Citizen Comment

No one was present to offer citizen comment.

Public Meetings/Public Hearings/Bid Openings

Bid Opening: Purchase of one (1) used snow blower for use by the Public Works Department.

Bids Forwarded (M/Johnston, S/Thayer). Passed unanimously): to the Public Works Department for their review and recommendation of one (1) bid received for the purchase of a used snow blower in preparation for winter conditions.

· Kodiak Northwest, Inc. of Burley ID, for a total of bid of $68,053.50 including tax and a total of $70,923.50 including delivery.

Consent Agenda

Approved (M/Thayer, S/Johnston. Passed unanimously): the Consent Agenda.

*

1) Contract Agreement (C23708) and Memorandum of Understanding between Klickitat County (Sheriff’s Department) and the City of White Salmon to provide the services of the Director of Public Safety to assist in administering the Registered Sex Offender Address and Residency Verification Program. Klickitat County will pay one thousand two hundred fifty dollars ($1,250) per month, plus mileage to the City of White Salmon for the services of the Director of Public Safety and a vehicle, effective October 1, 2008 through December 31, 2008, unless extended.

*

2) Resolution No. 16008 in the matter of reappointing Craig Schuster to the Klickitat County Planning Commission filling Position No. 1, representing Commissioner District No. 3. for an additional four (4) year term expiring January 1, 2013.

*

3) Professional Services Agreement (C23808) between Klickitat County (Public Health Department) and Sandra Jensen to provide professional Public Health Nursing services at an hourly rate of $35.00 with a maximum of thirty-two (32) per week, effective upon signature of all parties and to continue until terminated by either party per Section VII of this agreement.

*

4) Request for qualifications (RFQ) and invitation to qualified parties scheduling a public meeting for 1:30 PM on Tuesday, November 4, 2008 to open letters of interest submitted for an Employee Compensation Study.

*

5) Resolution No. 16108 in the matter of appointing Pamela S. Peterson of Dallesport, Washington to the Klickitat County Substance Abuse Advisory Board for a 3+ year term, effective October 14, 2008 expiring December 31, 2011.

*

6) Resolution No. 16208 in the matter of election to receive National Forest related safety-net payments under P.L. 106-393. Eighty-five percent (85%) of Project Funds will be expended on Title I projects with the remaining fifteen percent (15 %) to be used for expenditure on Title II and III projects.

*

7) Interlocal Agreement (C23908) between Klickitat County (Public Health Department) and the Lyle School District to provide substance abuse prevention services in the form of a back to school/block party event for which Community Mobilization Against Substance Abuse will provide funding in the amount of $1,213.00, effective September 5, 2008 until June 1, 2009.

*

8) Letter and Certificate of Appreciation thanking Tishy Stein for her past service as a member of the Skamania Klickitat Community Network.

*

9) Purchase Agreement (C24008) between Klickitat County and the City of The Dalles, Oregon to purchase property from the Columbia Gorge Regional Airport for the purpose of marketing the property to the golf course developer or another developer to develop a lodging/recreational development that will further enhance the airport and golf course operations. The properties include the Bluff property which includes 24.4 acres for a purchase price of $732,000 and the Meadows property which includes 19.5 acres for a purchase price of $487,000. The seven (7) year purchase agreement will commence on the signing of this agreement.

*

10) Grant Agreement (C24108) No. G0900072 between Klickitat County (Natural Resources Department) and the State of Washington Department of Ecology to provide $125,000.00 in grant funds for a quantitative assessment of existing instream habitat conditions in Water Resource Inventory Area (WRIA 31) streams identified as “critical habitat” for ESA-listed steelhead by the National Oceanic and Atmospheric Administration Fisheries, effective September 1, 2008 and ending on June 30, 2009.

Unfinished Business

Public Hearing Continued/Closed to Public Comment: Board deliberations to consider an amendment to Klickitat County Code Chapter 6.04 “Stock Restricted areas” to make it unlawful to permit or allow any livestock other than cattle to run in range areas.

Approved (M/Thayer, S/Johnston. Passed unanimously): the public hearing/closed to public comment, to consider an amendment to Klickitat County Code Chapter 6.04 “Stock Restricted Areas” will be continued to November 11, 2008 at 3:00 PM due to legal issues not being resolved by the Prosecuting Attorney and the Sheriff.

Prior to the motion Chairman Sauter opened the Public Hearing/Closed to Public Comment for Board deliberations to consider an amendment to Klickitat County Code Chapter 6.04 “Stock Restricted areas” to make it unlawful to permit or allow any livestock other than cattle to run at large in those areas of the county which are presently range areas and to include penalties and fines for violation of this chapter

Elected Official Report/Update

Prosecutor’s Update

The Board had a discussion concerning the proposed Cascade Locks Casino, with Prosecuting Attorney O’Neill stating that he would contact the City of White Salmon and the Skamania County Commissioners to see what concerns they may have over the development of the casino and report back to the Board.

Department Update

Senior Services Director Sharon Carter: Department Update

Senior Services Department Update

Attendance: Senior Services Director Sharon Carter

Director Sharon Carter provided an update on recent Council of Governments/Southwest Washington Area Agency transition meetings, noting that once procedures are established meetings will be held quarterly.

Director Carter reported that she should know within the next ten (10) days if the State will designate the Council of Governments as the Area Agency on Aging provider.

Director Carter noted that she is working on Washington State Department of Transportation grants for 2009-2011 and inquired if the Board wanted to expand routes or add new projects. Following the discussion, the general consensus of the Board was to maintain the County’s existing services at this time.

Director Carter reported that one of the Mt. Adams Transportation Services buses was vandalized, noting that the lug nuts on one of the wheels had been loosened. Director Carter stated that the bus was inspected by a county mechanic and the police with both stating that the loosening of the lug nuts was intentional.

Following further discussion, Director Carter requested and received Board approval to look into the cost of installing a security camera system.

Director Carter noted that the Senior Council has requested approval to install a sound system in Seniors Dining Room in the Pioneer Center that they will pay for with Council funds. The Board expressed their support for the Senior Councils request and advised Director Carter to discuss the matter with Public Works Director Kelsey.

Payment Approvals

Voucher Certification and Approval

*

Approved Warrants (M/Thayer, S/Johnston. Passed unanimously):

Accounts Payable: (#182840 - 183010) for a total of $135,521.98.

There were no Payroll warrants requiring approval.

Road Department Payments

Approved (M/Thayer, S/Johnston. Passed unanimously): Progress Payment No. 1 to Apply-A-Line, Inc., in the amount of $166,785.12, which includes $8,339.26 retainage for a net of $158,445.86 for the 2008 Pavement Markings Project, RN 642.

Approved (M/Thayer, S/Johnston. Passed unanimously): Progress Payment No. 4 to Granite Northwest, Inc., in the amount of $813,028.91, which includes $40,651.45 retainage for a net of $772,377.46 for the Snowden Road Phase II Project, CRP223, Contract No. TA-2819.

Adjournment (3:35 PM)

There being no further business before the Board, the meeting was adjourned until 10:30 AM on Thursday, October 16, 2008.

Call to Order/Roll Call

Regular Meeting Extension: Workshop Session for Thursday, October 16, 2008

Chairman David M. Sauter reconvened the meeting at 10:30 AM. Commissioners present: Ray Thayer, Rex Johnston and David Sauter.

Workshop Session Agenda

10:30 AM Personnel Department Update

Attendance: Administrative Services Director Glen Chipman and Personnel Manager Randi Post.

Executive Session – Union Negotiations

The Board convened into Executive Session at 10:45 AM with Personnel Manager Randi Post in accordance with RCW 42.30.110(l)(g) to discuss union bargaining negotiations and other personnel issues. The session was expected to last for one hour and twenty-five minutes.

The Board reconvened back to Regular Session at 12:10 PM.

12:00 Noon Lunch

1:00 PM Administrative Services Director Glen Chipman: 2009 Budget Workshops

The Board convened into scheduled budget workshops with Administrative Services Director Glen Chipman and various elected officials and department heads.

Adjournment

There being no further business before the Board, the meeting was adjourned at 4:20 PM.

*

Reference Document on File