Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, December 29, 2009

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, December 29, 2009

Chairman David M. Sauter called the meeting to order at 11:00 AM. Commissioners present: Ray Thayer and David M. Sauter. Commissioner Rex F. Johnston was absent due to a previous commitment.

Workshop Session Agenda

11:00 AM – Public Works Department Update

Attendance: Public Works Director/County Engineer Gordon Kelsey.

Public Works Director Gordon Kelsey provided a brief review of various department items before the Board during the afternoon session via the consent agenda as well as four road project payment requests.

Director Kelsey provided an update on 2009 Construction Program projects and road maintenance projects, noting that several road crew staff are on leave this week, however, crews will sand roads and plow snow as needed and will be patrolling roads for rocks and other hazards.

Director Kelsey requested and received Board consent to add a request for a refund of the fairgrounds cafeteria rental fee to the Backpacks for Kids Program to the afternoon session’s agenda.

The Board had a brief discussion regarding the status of the purchase of property for a radio tower.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, December 29, 2009

Chairman David M. Sauter reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer and David Sauter. Commissioner Rex F. Johnston was absent due to a previous commitment.

Agenda

Business Agenda

Approved (M/Thayer, S/Sauter. Passed unanimously) the Business Agenda with three (3) Add-ons: Under New Business: A request for Resource Development Fund #119 Project List amendment and a request to carryover vacation leave into 2010 from Administrative Services Director Chipman; And under Unfinished Business, a request to consider a refund of the fairgrounds cafeteria rental fee.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Thayer, S/Sauter. Passed unanimously) the Klickitat County Board of Commissioners Meeting Minutes for December 22, 2009 as presented.

Citizen Comment

No one was present to offer citizen comment.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: Final Approval of Short Plat SPL2009-13; Applicant: Six S Company.

Granted (M/Thayer, S/Sauter. Passed unanimously) final approval of Short Plat No. SPL2009-13 which is an alteration of Lot 4 of Short Plat No. SP99-21 with the applicant being Six S Company.

Assistant Planner Crista Schroder noted in her staff review that the short plat is creating two lots and that the administrative review has been completed and all conditions attached to preliminary approval have been met.

Public Meeting: Approval of road right-of-way (Fenton Land and Number 4 Road) within Short Plat. SPL2009-01: Applicant: David and Kelleen Buntin

Accepted (M/Thayer, S/Sauter. Passed unanimously) the road right-of-way dedication for the future maintenance of Fenton Lane and Number 4 Road and granted final approval of Short Plat No. SPL2009-21; Applicant: David and Kelleen Buntin.

Assistant Planner Crista Schroder noted in her staff review that the short plat is creating four lots and the applicant is deeding 30 feet of right of way to the county for future maintenance of both roads.

Consent Agenda

Approved (M/Thayer, S/Sauter. Passed unanimously) the Consent Agenda with Item # 1 being pulled for further consideration.

1. (Pulled) Certification and Acknowledgement: Pursuant to the provisions of RCW 84.52.070 the Board of County Commissioners hereby acknowledges receipt of the 2010 budgets and estimates as submitted by various taxing districts within Klickitat County certifying the amounts to be raised by taxation on the assessed valuation of the property within each taxing district for the purpose of levying taxes.

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2. Amendment (C31709) to the Interlocal Agreement for Animal Control Services between the City of Goldendale and Klickitat County (Sheriff’s Office) to provide an animal control officer, impound kennel, and specified animal control services for the 2010 calendar year.

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3. Interlocal Communications/Dispatch Services Agreement (C31809) between Klickitat County (Sheriff’s Department) and the City of Goldendale (Police Department) to provide dispatching service to the City. The City shall pay $1,460.00 per year for each general authority Washington peace officer plus one full time equivalent in consideration of services utilized by agents of the City. The City shall also pay the County $3,600.00 per year for the Spillman Software access and services related to this access. This agreement is effective January 1, 2010 through December 31, 2010.

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4. Interlocal Communications/Dispatch Services Agreement (C31909) between Klickitat County (Sheriff’s Department) and the City of White Salmon (Police Department) to provide dispatching service to the City. The City shall pay $1,460.00 per year for each general authority Washington peace officer plus one full time equivalent in consideration of services utilized by agents of the City. The City shall also pay the County $3,600.00 per year for the Spillman Software access and services related to this access. , 2010 through December 31, 2010.

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5. Cumulative Reserve Fund #125 project list change which is required in order to reflect a correction in the BARS Number for the loan of funds to the CDBG High Prairie project ($30,100) representing cash flow needs of that project. This action will result in no net increase to the overall Cumulative Reserve Fund #125 approved/amended budget of $5,022,317.00.

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6. Resolution #14809 scheduling a hearing to be held at 1:30 PM on Tuesday, January 19, 2010 to consider proposed amendments to Chapter 3.16 titled “Open Space Taxation Act” by establishing a processing fee for designated forest land applications and increasing the application processing fee for classification of land under Chapter 84.34 RCW (Open Space) and to correct Ordinance 112095 which incorrectly placed the “Open Space Taxation Act” within the wrong Chapter of the Klickitat County Code.

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7. Notice of Public Hearing (Economic Development Department) scheduling a public hearing to be held at 1:30 PM on Tuesday, January 19, 2010 to allow citizens an opportunity to learn about and provide public comments with regard to a Community Development Block Grant application for the Klickitat County Micron Enterprise Program Proposal.

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8. Senior Services Department request to allow Terra Barrett to carry over 33.5 hours of earned vacation accrual days beyond the December 31, 2009 deadline which are to be utilized on or before July 1, 2010. This carryover request is due to a number of required case management state trainings requiring attendance on days that were to be used as vacation days.

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9. Resolution #14909 in the matter of cancellation of warrants that are one year old or older since the date of issue totaling $1,089.95.

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10. Training Participation Agreement/Non-Union Employer (C32009) between the SEIU Healthcare Northwest Training Partnership and Klickitat County (Senior Services) for the purpose of providing training and education for long-term care workers in home and community-based care settings to meet State requirements. Remuneration shall be on a fee-for-services basis of $7.54 per hour for basic training and $15.60 per hour for continuing education training.

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11. Budget transfers within departments or funds for 2009 Budget as follows: General Fund, Building and Grounds, Juvenile Department, Sheriff’s Department, WSU Extension, Senior Services Fund 104, Weed Control Fund 117, Emergency Management Fund 127 and Capital Improvement Fund 303.

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12. Resolution #15009 appointing Jeff Martin as the Public Health Laboratory Director to perform certifications of drinkable water to improve services to the citizens of the county rather than outsourcing this service at a higher cost. Appointment would become effective January 1, 2010 with a monthly stipend not to exceed 6.5% of Grade 69, Step 1 of the non-represented exempt salary schedule.

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13. Personnel Authorization to hire a temporary/casual position within the Personnel Department to assist in performing clerical work to allow the department to meet project deadlines effective December 31, 2009 through January 31, 2010 at Grade 33, Step 1 ($11.82 per hour) of the non-represented non-exempt salary schedule.

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14. Resolution #15109 extending appointment of David McClure as the Director of the Natural Resources Department as a contracted employee with annual compensation at $74,300.00 for the period of January 1, 2010 through December 31, 2010. Compensation for future periods shall be increased by 3% effective January 1, 2012 unless the County imposes wage freezes for non-represented employees.

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15. Personnel Authorization to begin the advertising process to fill a temporary/casual position within the Public Works Department on an on-call basis to plow roads in instances of severe snow storms at Step 1 ($17.24 per hour) of the Road Department Bargaining Agreement.

Elected Official Report/Update

Prosecutor’s Update

In Prosecuting Attorney Tim O'Neill’s absence, Deputy Prosecuting Attorney Lori Johnston presented the department update, noting she had no items of a general nature for discussion in open session.

Executive Session – Potential Litigation

The Board convened into Executive Session at 2:00 PM with Deputy Prosecuting Attorney Lori Johnston and Chief Appraiser Mike McBride in accordance with RCW 42.30.110(1)(i) to discuss potential litigation. It was noted that the executive session would last for five (5) minutes. At 2:05 it was announced that the session would be extended for an additional five (5) minutes.

The Board reconvened back to Regular Session at 2:10 PM.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Sauter. Passed unanimously):

Accounts Payable: (#196249 - 196406) for a net of $343,762.20.

Combined Payroll: (#113399 – 113681, County Benefit Warrants #196233 - 196248, Electronic Transfer #494) $766,158.13. For a combined total of $1,109,920.33.

Road Department Payments

Approved (M/Thayer, S/Sauter. Passed unanimously) Pay Estimate No. 1 and final payment to Lupin Construction Corp. for the Fairgrounds Roof Repair Project in the amount of $19,981.39.

Approved (M/Thayer, S/Sauter. Passed unanimously): Pay estimate No. 6 and final payment to Tapani Underground Inc., in the amount of $3,644.38 for the Fisher Hill Road Project (CRP 250). No retainage is being held as Tapani Undergrounds Inc. has posted a retainage bond.

Approved (M/Thayer, S/Sauter. Passed unanimously): Pay estimate No. 2 to Thompson Brothers Excavating, Inc. in the amount of $120,805.75, which includes $6,040.29 retainage for a net of $114,765.46 for the Rock Creek Bridge, CRP 274, TA-3341, Fed. Aid BRS-M201(001).

Approved (M/Thayer, S/Sauter. Passed unanimously): Pay estimate No. 2 and final payment to James Dean Construction, Inc. in the amount of $23,768.90, which includes $1,188.35 retainage for a net of $22,578.55 for the Dot Cattle Underpass Project, CRP 283.

New Business

Granted (M/Thayer, S/Sauter. Passed unanimously): Request for approval of Resource Development Fund #119 2009 Project List Amendment as is required pursuant to Policy #6 of the 2009 Budget.

Approved (M/Thayer, S/Sauter. Passed unanimously): Administrative Services Director Glen Chipman request to carry over 160 hours of vacation leave into 2010 for which at least 40 hours shall be used by the end of March 2010 or be forfeited.

Unfinished Business

Granted (M/Thayer, S/Sauter. Passed unanimously): Request to refund the fairgrounds cafeteria rental fee of $150.00 to the Backpacks for Kids Program.

Unfinished Business (Continued)

Public Hearing Continuation - Closed to public testimony: Adoption of the 2010 Klickitat County Budget and establishing the 2010 tax levy for the General Fund, Election Reserve Fund, Mental Health and the Veterans Relief Fund

Chairman Sauter opened the public hearing, noting that it was closed to further public testimony. He then requested comments and discussion from the Board.

Following the discussion, Chairman Sauter closed the public hearing, noting that there was no one from the public in attendance.

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Approved (M/Thayer, S/Sauter. Passed unanimously): Resolution No. 15209 establishing the 2010 tax levy for the General Fund, Election Reserve Fund, and the Veterans Relief Fund for a combined estimated total of $3,234,135.03.

Approved (M/Thayer, S/Sauter. Passed unanimously): Resolution No. 15309 establishing the 2010 tax levy rate for the Road Fund #101 of 1.32211 producing an estimated amount of $3,117,982.97.

Approved (M/Thayer, S/Sauter. Passes unanimously): Resolution No. 15409 adopting the budget for the year 2010 for Klickitat County government at the fund/department level in the total amount of $43,245,167.00.

Adjournment

Approved (M/Thayer, S/Sauter. Passed unanimously): There being no further business before the Board, a motion was made to adjourn the meeting at 3:20 PM.

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Reference Document on File