Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, August 23, 2011

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, August 23, 2011

Chairman Rex F. Johnston called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer, David M. Sauter and Rex F. Johnston.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

The Board convened into a Public Works Department update with Director Kelsey and Mr. Hunter providing a review of Consent Agenda items and Construction Program project updates.

Director Kelsey presented a brief road maintenance report and update involving facilities upgrades and upcoming events, noting that crews have been very busy preparing the fairgrounds for the county fair which begins this week.

As a follow up to a previous discussion Director Kelsey provided a comparison of the Road Fund Motor Vehicle Gas Tax Funding received by the county from 2000 – 2011. A discussion followed.

The Board held a discussion regarding the design and construction of the new dispatch building, with the Board requesting Public Works to take the lead and begin investigating options for the structure and associated costs.

The Board had a brief discussion concerning the development of a firing range that would be open to the public and meet the needs of law enforcement agencies. Commissioner Johnston advised that he will be attending an event with one of the Port Commissioners and will be able to discuss the possibility of locating a range on port property.

Following discussion, the Board asked Public Works to look into cost and possible issues associated with a gun range.

The Board had a discussion regarding the Capital & Non-Capital Improvements Building Grounds Project cost to date report provided by Public Works and determined that there would be enough cost savings to move forward with the installation of duress alarms in the Courthouse and Pioneer Center this year with the rest of the county annexes to be completed in 2012. Mr. Hunter proposed adding the improvement to the inmate route to Superior Court to the 2011 Non-Capital list. The Board agreed.

Personnel Manager Randi Post: Department Update.

11:00 AM – Personnel Department Update

Attendance: Personnel Manager Randi Post, Administrative Services Director Glen Chipman, Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Executive Session: Discuss a personnel issue and negotiations.

The Board convened into Executive Session at 11:00 AM with Personnel Manager Post, Administrative Services Director Chipman, Public Works Director Kelsey and Assistant Country Engineer Hunter in accordance with RCW 42.30.140(4)(a) to discuss union negotiations for public employees and RCW 42.110(1)(g) a public employee disciplinary issue. It was noted that the session would last forty-five (45) minutes. At 11:45 AM Director Kelsey and Mr. Hunter left the session and it was announced that the session would be extended for five (5) minutes.

The Board reconvened back to Regular Session at 11:50 AM.

Personnel Manager Post provided an update on Benefit Committee efforts to explore alternative strategies for affordable employee health insurance for 2011-2012. Manager Post stated that the committee is scheduled to come to the Board September 13^th with a recommendation.

Manager Post provided a brief overview of recent meetings with various departments concerning proposed budget reductions for 2012 and a brief update of activities involving the Safety Committee and the Public Works’ & Sheriff’s Labor/Management Team meetings, noting that discussions are going well.

Manager Post provided a comparable counties’ comparison of employer paid dependent health benefits for the Board’s consideration, noting that Klickitat County pays a considerably higher portion than the other counties.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, August 23, 2011

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David Sauter.

Agenda

Business Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously): the Business Agenda with one (1) Add-on under Unfinished Business: Resolution rescinding Resolution No. 10611 and setting a Public Hearing to consider a supplemental budget and amendments for the 2011 budget for September 13, 2011 at 1:30 PM.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Thayer, S/Sauter. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for August 16, 2011 as presented.

Citizen Comment

No one was present to offer citizen comment.

Miscellaneous Reports/Comments

Tova Tallinghast, Underwood Conservation District Manager, and Jim Hill, Manager, Central and Eastern Klickitat Conservation District: Update on district projects

Attendance: Underwood Conservation District Manager Tova Tallinghast, Central and Eastern Klickitat Conservation Districts Manager Jim Hill, Water Quality Technician Martha Blair and County Staff: Natural Resources Director Dave McClure, Natural Resources Program Coordinator John Foltz and Economic Development Director Mike Canon.

Central and Eastern Klickitat Conservation District Manager Jim Hill presented an update on various projects underway within the conservation districts us follows:

· Ekone Park project on the Little Klickitat River, nearly complete.

· Guenther/Leahy Projects on the Little Klickitat River, underway.

· Water quality monitoring, still underway on 17 sites on all the major streams in the Little Klickitat watershed, in addition to Swale Creek and Rock Creek.

· Cost sharing of livestock exclusion fencing on Rock Creek and on upper Bowman Creek including a hardened water crossing and spring enhancement with offsite water troughs.

· Providing funding for habitat and shade studies on Rock Creek.

· Applying for Salmon Recovery Funding Board funding for an extensive study of Rock Creek, Squaw Creek and Luna Creek.

· Providing funding for area 2^nd and 5^th grade students to have a tree planting day.

Water Quality Technician Martha Blair provided a description of the monitoring process and an overview of the network of monitoring sites. Ms. Blair noted that she takes flow measurements, pH, conductivity, turbidity and dissolved oxygen readings as well as monitors stream temperatures to look for trends and establish base line monitoring data to help target project sites where grants funds will be the most beneficial.

Underwood Conservation District Manager Tova Tallinghast provided an update of activities in the Underwood Conservation District as follows:

· Assisting the Trout Lake Irrigators with an EDA funded reconnaissance study.

· Developing a project proposal for the White Salmon Irrigation Districts for Salmon Recovery funding.

· Indian Creek and Oak Ridge Road culvert replacements projects.

· Various fish passage improvement projects.

· BZ-Glenwood Highway safety fence and underpasses projects.

· Wildfire risk reduction in Klickitat County.

· Water Rights Workshops and water quality improvement projects.

· Providing technical and financial assistance to various Ranchers and Farmers in the area.

Consent Agenda

Approved (M/Thayer, S/Sauter. Passed unanimously) the Consent Agenda.

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1) Grant Agreement (C18511) between the Washington State Department of Commerce, Community Services and Housing Division, Office of Crime Victims Advocacy, Victim/Witness Assistance Grant Program and Klickitat County (Prosecuting Attorney) for the purpose of providing $36,726.00 in grant funding to support Victim/Witness Assistance program activities, effective July 1, 2011 - June 30, 2012.

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2) Concurrence to Award Bid and Small Works Contract (C18611) between Hage Electric & Construction Service, Inc. and Klickitat County (E911) for the Bickleton Wireless Communication Site Electrical Work, Code BWCSE 306 for the total bid amount of $25,241.28.

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3) Interagency Agreement IAA12068 (C18711) between the State of Washington Administrative Office of the Courts and Klickitat County (Juvenile Court) for the purpose of renewing the Court Appointed Special Advocate (CASA) grant. It is the Court’s purpose of this agreement to increase the number of children served by court-appointed special advocates in dependency matters or to reduce the average caseload of volunteers to recommended CASA standards. Compensation for the work provided in accordance with this Agreement has been established under the terms of RCW 39.34.130. The parties have determined that the cost of accomplishing the work herein will not exceed $48,583. Subject to its other provisions, the period of performance of this Agreement shall commence on July 1, 2011, and end June 30, 2012.

4) Scheduling a public meeting to be held on Tuesday, August 30, 2011 at 1:30 PM to consider approval of alteration of Lots 7 & 8, Sunridge Homes Subdivision SUB2007-06, Boundary Line Adjustment No. BLA2010-02; Applicants: Don Cowles & EWE & I Corp.

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5) Letters and Resolution No. 10711 in the matter of re-appointing members to the Klickitat Technical committee for the Klickitat Lead Entity Organization to three (3) year unexpired terms, effective July 31, 2011 and expiring July 31, 2014 as follows:

• David Lindley who provides technical expertise on geomorphology and hydrology, as a primary representative for the Yakama Nation Fisheries.
• Joe Zendt who provides technical expertise on fish biology and habitat, as a primary representative for Yakama Nation Fisheries.
• Will Conley will serve as David Lindley’s alternate, on the Klickitat Technical Committee.

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6) Letters and Resolution No. 10811 in the matter of re-appointments to the Water Resource Inventory Area 31 Water Resource Planning and Advisory Committee to terms effective August 23, 2011 and expiring December 31, 2013 as follow:

• Mark Neilson, primary representative of Benton Conservation District as a government voting member and Nicole Berg to serve as his alternate.
• Rick Van de Graaf, primary representative of Livestock Growers as a regular voting committee member and Karen Van de Graaf-Erickson to serve as his alternate.

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7) Amendment #A (C18811) (M11-34002-120) between the Washington State Department of Commerce, Community Services and Housing Division, Public Safety Unit, Community Mobilization Program and Klickitat County (Public Health Department) for the purpose of increasing Community Mobilization Against Substance Abuse funding by $2,500 for reimbursement of program costs during the second year of the Agreement, raising the contract amount to $26,298 with an amendment start date of July 1, 2011 and end date of September 30, 2011.

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8) Resolution No. 10911 in the matter of revising the organizational chart for the Public Health Department to reflect the elimination of a 0.8 FTE Environmental Health Specialist position, a 0.6 FTE clerical position, a 0.75 FTE Public Health Nurse position and a 1.0 FTE Public Health Nurse position that was not filled when it become vacant, effective July 1, 2011.

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9) Resolution No. 11011 in the matter of temporary closure of NW Loop Road, County Road No. 10540, between Mile Post 0.75 and Mile Post 1.29 during the reconstruction project from 8:30 AM, September 9, 2011 to 6:00 AM, September 12, 2011 allowing access to the contractor, local residents and emergency vehicles.

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10) Letters and Resolution No. 11111 in the matter of re-appointments to the Water Resource Inventory Area 30 Water Resource Planning and Advisory Committee to unexpired terms effective January 1, 2011 and expiring December 31, 2013 as follows:

· Curt Dreyer, primary representative of Klickitat County as a government voting member and Crista Schroder to serve as his alternate.

· Keith Grundei, primary representative of the City of Goldendale as a government voting member.

· Nate Putnam, primary representative of Timber West as a regular voting member.

· Ray Mosbrucker, primary representative of Klickitat PUD No. 1 as a government voting member.

· J.P. Enderby, primary representative of the Water Conservancy Board as a government voting member.

· Dan Lichtenwald, primary representative for Environmental interests as a regular voting member.

· Gayla Guenther, primary representative for Livestock Growers as a regular voting member.

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11) Local Agency Standard Consultant Agreement (C18911) between Klickitat County (Public Works Department) and Bell Design Company to provide “On-Call Surveying Services with a maximum payable amount of $20,000, effective July 2011 through December 31, 2012.

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12) Memorandum of Understanding (C19011) between Klickitat County Board of County Commissioners and Council 2, Washington State Council of County and City Employees representing Klickitat County Road/Survey Crew Employees regarding the seasonal Park Attendant position.

Unfinished Business

Approved (M/Thayer, S/Sauter. Passed unanimously): Resolution No. 11211 rescinding Resolution No. 10611 setting a public hearing for September 6, 2011 to consider a supplemental budget and amendments for the 2011 budget and replacing it with this resolution in the matter of setting a public hearing to be held Tuesday, September 13, 2011 at 1:30 PM to consider a supplemental budget and amendments for the 2011 budget for various funds and departments in the sum of $662,976.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Sauter. Passed unanimously):

Accounts Payable: (#214408 - 214552) for a total of $514,998.64 for the date ending August 22, 2011. Note: an assessment to the Pro-Val Users Group for training in Texas was pulled due to the lack of a signed travel authorization.

There were no Payroll warrants requiring approval.

Road Department Payments

Approved (M/Sauter, S/Thayer. Passed unanimously): pay estimate No. 3 to Road Runner Striping, Inc. in the amount of $17,568.27 which includes $878.41 retainage for a total of $16,689.86 for the 2011 Annual Striping Program Project RN642-11.

Road Department Payments

Approved (M/Sauter, S/Thayer. Passed unanimously): pay estimate No. 5 to Thompson Brothers in the amount of $153,375.82 which includes $7,668.79 retainage for a total of $145,707.03 for the Hale Road Project, CRP309.

Road Department Payments

Approved (M/Sauter, S/Thayer. Passed unanimously): pay estimate No. 2 to Crestline construction company in the amount of $91,146.14 which includes $4,557.31 retainage for a total of $86,588.83 for the Woodland Road Project CRP308.

Adjournment

Approved (M/Sauter, S/Thayer. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 2:50 PM.

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Reference Document on File

Please Note: The Board of Commissioners’ minutes are action minutes. An audio record is on file as part of the official record and available on Tape #2011-07, Tape Count 1274 through 1439.