Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, October 25, 2011

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, October 25, 2011

Chairman Rex F. Johnston called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer, David M. Sauter and Rex F. Johnston.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter provided a department update. Consent Agenda items were reviewed and followed by a brief overview of pay estimate approvals for the NW Loop Road Overlay and the Hale Road Project.

Director Kelsey provided a Construction Program update and a review of scheduled road maintenance projects and facilities work.

Director Kelsey reported that the Fair Board recently became aware of a state grant program for counties that own their fairgrounds facilities and would like the county to submit an application. Following a brief discussion, the Board expressed support for moving forward with submission of the grant application.

Director Gordon Kelsey advised that he spoke with Mr. Lane Smith last evening concerning conditions associated with a Conditional Use Permit (CUP) requiring Mr. Smith to upgrade his road to Title 12 Transportation Standards. Director Kelsey noted that Mr. Smith will be present today during the citizens comment period to discuss his concerns with the Board. A discussion followed.

Director Kelsey stated that there are circumstances where it would be nice to have more flexibly on low end projects based on traffic flow.

Commissioner Sauter noted that he would like to see more flexibility on road standards for small projects.

Economic Development Director Mike Canon: Department Update.

11:00 AM – Economic Development Department Update

Attendance: Economic Development Director Mike Canon, Natural Resources Director Dave McClure and Administrative Services Director Glen Chipman.

Morning Workshop Session – Tuesday, October 25, 2011 (Continued)

11:00 AM – Economic Development Department Update (Continued)

Economic Development Director Canon provided a department report and an update of ongoing projects which was followed by discussion concerning the following:

· Development of the Columbia Gorge Regional Airport Industrial Park water system.

· Klickitat Horizons Telecommunications Committee effort to bring high speed internet to Clark, Skamania and Klickitat Counties.

· Small Business Development Center services to Klickitat County residents.

· The Board approved the KCPEDA Agenda for the November 10^th meeting.

· Workforce Development Council: agreed to add high tech/aerospace cluster to agriculture, health care and alternative energy clusters for future focus on training and new job opportunities.

· Washington State Department of Commerce provided notice that the ADO grant will be reduced by 10%.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, October 25, 2011

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David Sauter.

Agenda

Business Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously): the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Thayer, S/Sauter. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for October 11, 2011 and October 18, 2011 as presented.

Citizen Comment

Husum area resident Lane Smith noted that he had several matters he wished to discuss with the Board, first he offered an apology for missing a meeting with the Board and WDFW which he helped to arrange to discuss issues involving damages caused by Elk herds. Mr. Smith stated that he had the wrong date written down.

Mr. Smith reported that he is receiving help from Representative David Taylor with the elk problem.

Mr. Smith stated that changes to county ordinances pertaining to resource lands and Title 12 Transportation Standards are being misinterpreted from their original intent and he is hoping for clarification from the Board.

Mr. Smith reported that he has gone through the Conditional Use Permit (CUP) process to allow him to build a second smaller house attached to his existing hanger on his property. Mr. Smith stated that he already has a 10’ wide paved road coming into the property to the existing house and to the hanger and now the Road Department is requiring him to upgrade the road to Title 12 Transportation Standards (20’). Mr. Smith noted that Title 12 standards are supposed to be for subdivisions, his property is already developed.

Public Works Director Gordon Kelsey stated that the county has one standard which applies to two or more lots in a short plat/subdivision; it would be nice to have more flexibility on low end development. Director Kelsey advised that the standards are based on the volume of traffic and if the existing road standards are adequate for emergency services.

Commissioner Sauter stated that there needs to be some flexibility between a subdivision and a second home.

Senior Planner Joseph Sheridan provided clarification concerning resource lands and the application of Title 12 Transportation Standards, noting that Title 12 Standards would affect the second dwelling unit on Mr. Smith’s property.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: Consider acceptance of boundary line adjustment BLA2011-06 which is an alteration of SPL2009-14; Applicant: Paul Gregg

Approved (M/Sauter, S/Thayer. Passed unanimously): Boundary Line Adjustment No. BLA2011-06 which alters Lot 2 SPL2009-14 and an acreage lot, and grant final approval to the boundary line adjustment; Applicant: Paul Gregg.

Associate Planner Crista Schroder presented a staff review, noting that the purpose of the boundary line adjustment is to sell the S ½ of the SE ¼ portion of the property.

Ms. Schroder advised that the zoning for the property is Extensive Agriculture and the lots as adjusted meet the requirements of the zoning designation. Assurances attesting to compliance of County standards have been received from the Health Department, County Engineer and the Planning Department.

Consent Agenda

Approved (M/Thayer, S/Sauter. Passed unanimously): the Consent Agenda with Item # 10 being pulled for further discussion and consideration.

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1) Interlocal Funding Assistance Agreement (C23311) between Klickitat County and Glenwood School District #401 to provide funding assistance in the amount of $2,000 for development and/or to enhance their At-Risk Youth Program.

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2) Contract (C23411) for Services between State of Washington Department of Licensing and Klickitat County (Auditor) to process and issue “Quick” or “Super Service” title applications.

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3) Resolution #13311 in the matter of revision of the original offer of employment for Scott Randall by setting the annual vacation accrual at the 97^th month (8 yr) level of service and to provide 12 vacation hours to be accrued per month as prescribed by the Personnel Policy, Article VII, Section 2 effective October 1, 2011.

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4) Contract Agreement (C23511) between Klickitat County (Juvenile Department) and Johnathan Maletz, MA to provide Functional Family Therapy services.

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5) Bicycle Racks Purchase and Bridge Transportation Agreement (C23611) between the Port of Hood River and Klickitat County (Senior Services) for the purpose of providing public transportation opportunities for bicyclists and their bikes to be transported over the interstate bridge located in the Columbia River Gorge.

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6) Amendment 2 (C23711) to Intergovernmental Agreement for Implementation of the Water Resource Inventory Area 30 Watershed Management Plan between Klickitat County (Natural Resources) and Central Klickitat Conservation District for the purpose of adding Ecology grant G1100243 to the agreement with an increase in the scope of work and budget.

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7) Administrative Services Agreement (C23811) between Klickitat County (Personnel Division) and Plus Point Services, Inc. for the purpose of providing third-party administrator services to perform certain supervisory services with respect to the Health Reimbursement Arrangement Plan; And Business Associate Agreement (C23911) between Klickitat County (Personnel Division) and Plus Point Services, Inc. for the purpose of addressing the requirements of the HIPAA Privacy rules with respect to “business associates”, as defined in the HIPAA Privacy Rule; And Health Reimbursement Arrangement Adoption Agreement (C24011) allowing the Klickitat County Board of Commissioners to elect to provisions of the plan.

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8) Small Works Contract (C24111) between Klickitat County (Public Works) and ThyssenKrupp Elevator to repack passenger elevator hydraulic jack packing in the Klickitat County Courthouse Elevator.

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9) Resolution #13411 in the matter of the adoption of Health Reimbursement Arrangement Plan Policies and procedures, effective November 1, 2011.

10) (Pulled) Resolution in the matter of providing a stipend for the Personnel Division Manager Randi Post for working beyond the scope of the job description by being assigned additional assignments regarding County employment litigation issues.

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11) Grant Agreement (C24211) No. G1200163 between the State of Washington Department of Ecology and Klickitat County (Natural Resources) for the purpose of providing grant funding for the Hydrologic Assessment Little Klickitat Sub-basin Project, WRIA 30, effective September 1, 2011 to June 30, 2013.

Unfinished Business

Board of Commissioners: Discussion regarding the provision of public defense services for Superior Court

Approved (M/Thayer, S/Sauter. Passed unanimously): Motion, to extend a counter offer for public defense services for Superior Court for the 2012-2013 contract period to the Lanz, Duggan and Grundei Group.

Prior to the motion Commissioner Thayer noted for the record that the Board met with Superior Court Judge Brian Altman and reviewed the proposals received by his office in response to the “Request for Proposals” for the provision of public defense services for Superior Court.

Commissioner Sauter stated that the Board reviewed the proposals and qualification and has decided to make a counter offer to the Lanz, Duggan and Grundei group which was based on the current economic climate.

Executive Session: Discuss union bargaining negotiations.

The Board convened into Executive Session at 1:53 PM with Personnel Manager Randi Post and Administrative Services Director Glen Chipman in accordance with RCW 42.30.140(4)(a) to discuss union bargaining negotiations. It was expected to last twenty (20) minutes. At 2:13 PM it was announced the Executive Session would be extended for five (5) minutes. At 2:17 PM it was announced that the Executive Session would be extended for ten (10) minutes.

The Board reconvened back to Regular Session at 2:27 PM.

Executive Session: Potential Litigation

The Board convened into Executive Session at 2:45 PM with Prosecuting Attorney Lori Hoctor and County Assessor Darlene Johnson in accordance with RCW 42.30.110(1)(i) to discuss potential litigation. It was noted that the Executive Session would last for five (5) minutes. At 2:50 PM it was announced that the Executive Session would be extended for ten (10) minutes.

The Board reconvened back to Regular Session at 3:00 PM.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Sauter. Passed unanimously):

Accounts Payable: (#216265 - 216358; And DOR Electronic Transfer #566) for a net of $738,562.92.

Combined Payroll: (#125496 – 125758, County Benefit Warrants #216249 - 216264, Electronic Transfer #565) $739,532.10.

For a combined total of $1,478,095.02 for the date ending October 24, 2011.

Road Department Payments

Approved (M/Sauter, S/Thayer. Passed unanimously): pay estimate for payment No. 7 to Thompson Brothers in the amount of $100,133.62 which includes $5,006.68 retainage for a total of $95,126.94 for the Hale Road Project C.R.P. 309.

Approval (M/Sauter, S/Thayer. Passed unanimously): pay estimate for payment No. 2 to Granite Construction Company in the amount of $423,287.16 which includes $21,164.36 retainage for a total of $402,122.80 for the Loop Road Overlay C.R.P. 307, Ta-4332, Fed. Aid No. STRP-A201(002).

Executive Session: Potential Litigation

The Board convened into Executive Session at 3:27 PM with Prosecuting Attorney Lori Hoctor in accordance with RCW 42.30.110(1)(i) to discuss potential litigation. It was noted that the executive session would last for ten (10) minutes. At 3:37 PM it was announced the Executive Session would be extended for fifteen (15) minutes. At 3:52 it was announced that the Executive Session would be extended for ten (10) minutes. At 4:02 PM it was announced that the Executive Session would be extended for ten (10) minutes. At 4:12 PM it was announced that the Executive Session would be extended for eight (8) minutes.

The Board reconvened back to Regular Session at 4:20 PM.

Administrative Services Director Glen Chipman provided an update on the proposed 2011 supplemental budget which was followed by a brief 2012 budget discussion.

Adjournment (4:30 PM)

Approved (M/Sauter, S/Thayer. Passed unanimously): There being no further business before the Board, the meeting was adjourned until 1:00 PM on Thursday, October 27, 2011.

Call to Order/Roll Call

Regular Meeting Extension: Workshop Session for Thursday, October 27, 2011

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Rex Johnston and David Sauter. Commissioner Ray Thayer was absent from the workshop due to a previous commitment representing the County outside of the area.

Workshop Session Agenda

1:00/5:00 – Budget Workshops

The Board convened into scheduled 2012 budget workshops with Administrative Services Director Glen Chipman and Treasurer Dani Burton, Prosecuting Attorney Lori Hoctor, Weed Control Coordinator Marty Hudson and Administrative Assistant Linda McBride, Adult Probation Administrator Larry Barker, Assessor Darlene Johnson, Fair Board Secretary Shannon Crocker and 1^st Vice President Juan Randall, Senior Services Director Sharon Carter, and Personnel Manager Randi Post to review proposed budgets and to clarify questions. County Auditor Brenda Sorensen, Public Works Director Gordon Kelsey and Fair Board President Chris Miller were present in the audience.

Adjournment

There being no further business before the Board, the meeting was adjourned at 3:25 PM.

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Reference Document on File

Please Note: The Board of Commissioners’ minutes are action minutes. An audio record is on file as part of the official record and available on Tape #2011-08, Tape Count 880 through 1132.