Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, November 8, 2011

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, November 8, 2011

Chairman Rex F. Johnston called the meeting to order at 10:00 AM. Commissioners present: David M. Sauter and Rex F. Johnston. Commissioner Ray Thayer was absent due to a previous commitment.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter provided a department update which included a brief review of a bid opening scheduled for later in the afternoon, a Consent Agenda item, a pay estimate and a final acceptance and release of retainage. A Construction Program and road maintenance project update followed.

Director Kelsey provided a brief report of upcoming facilities work, noting that the dispatch center kick off meeting is scheduled for November 17^th.

The Board had a follow up discussion regarding a request from county resident Mark Vorce for Board assistance in resolving a driveway approach issue, with Mr. Hunter advising that Mr. Vorce purchased his property located on Johnson Road after the reconstruction project was completed and during the project the county did not have authorization to come onto the property.

Following further discussion, Commissioner Sauter asked Public Works to work with Mr. Vorce to resolve the matter. Mr. Hunter noted that he had an idea in mind that would accommodate the needs of the county and assist Mr. Vorce.

Executive Session: Annual personnel evaluation.

11:00 AM – Annual Performance Evaluation

The Board convened into Executive Session at 11:00 AM in accordance with RCW 42.30.110(1)(g) to conduct an annual personnel evaluation. It was noted that the session would last forty (40) minutes.

The Board reconvened back to Regular Session at 11:40 AM.

Executive Session: Public employee performance issue.

The Board convened into Executive Session at 11:40 AM with Personnel Manager Randi Post in accordance with RCW 42.30.110(1)(g) to discuss a disciplinary action of a public employee. It was noted that the session would last twenty (20) minutes.

The Board reconvened back to Regular Session at Noon.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, November

8, 2011

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Rex F. Johnston and David Sauter. Commissioner Ray Thayer was absent due to a previous commitment.

Agenda

Business Agenda

Approved (M/Sauter, S/Johnston. Passed unanimously): with two (2) Add-ons under Unfinished Business: Memorandum of Understanding Agreement between the Washington and Oregon Partner Agencies to recognize the SR-35 Columbia River Crossing Study work as previously completed and to continue to work cooperatively for the replacement of the Hood River Bridge; And a resolution in the matter of scheduling a public hearing to be held Tuesday, November 29, 2011 at 1:30 PM to consider revisions to the Klickitat County re-districting plan.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

There were no Commissioner meeting minutes requiring approval at this time.

Citizen Comment

Sheriff Rick McComas requested and received Board clarification concerning Board approval for a waiver of the fairgrounds fees for the 2012 Washington State Search and Rescue Conference. The Board advised that the fees for use of the fairgrounds had been waived and RV hookup fees were not included in the waiver. The Board noted that they wanted to stay with the same protocol as with other organizations receiving fee waivers.

Home At Last Humane Society Board of Directors President Sheila Dooley provided a brief history of the last seven years of animal shelter services they have provided to residents in the Mid Columbia region.

Ms. Dooley stated that during 2011 the impact on the shelter operation from Klickitat County residents has been 16% based on the number of intakes of dogs and cats.

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Ms. Dooley stated that as Klickitat County develops its 2012 budget, the Board of Home At Last would like to request that the Board consider budgeting a $16,000 contribution to the shelter based on this impact for 2012. A written request was also provided for Board consideration.

Skamania County (Northwestern Lake area) resident Wayne Lease presented several issues of concern regarding the removal of Condit dam for discussion, Klickitat County Planning Director Curt Dreyer was also present.

Mr. Lease stated that there are water issues that were not addressed in the settlement agreement, noting that the water level in his well has dropped 60 feet and a neighbor lost his well since the dam was breached.

Mr. Lease advised that Pacific Corp has no plans for clean up of the river channel and the breaching of the dam has left a big smelly mess. Mr. Lease stated that Pacific Corp has an exemption from paying sales tax on the demolition work, which is lost revenue for both Skamania and Klickitat Counties.

Commissioner Sauter stated that Pacific Corp has not applied for a sales tax exemption and should be paying sales tax on the demolition work.

Mr. Lease suggested that since Klickitat County took the lead on the settlement agreement negotiations, maybe now they can take the lead on finding answers to issues that were not addressed in the settlement agreement.

Commissioner Sauter advised that the Board has made inquiries to the Department of Revenue as to whether Pacific Corp has applied for a sales tax exemption for the removal of the dam and is working on getting answers.

Public Meetings/Public Hearings/Bid Openings

Bid Opening: Provide and install insulation in the Annex 1 attic area and the attic at the Pioneer Center.

Bids forwarded (M/Sauter, S/Johnston. Passed unanimously): to the Public Works Department for review and recommendation of one (1) bid received to provide & install insulation in the Annex 1 attic area (Goldendale) and the attic at the Pioneer Center (White Salmon) in accordance with the contract plans, provisions and specification. Engineer’s estimate $15,943.24.

· Specialty Insulation

Spokane, WA

$33,862.50

Consent Agenda

Approved (M/Sauter, S/Johnston. Passed unanimously) the Consent Agenda.

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1) Contract Agreement (C24811) between Klickitat County (Health Department) and Education Service District 112 for the purpose of providing Substance Abuse Prevention program services in schools within Educational Service District 112. The County will provide an amount not to exceed $11,500 for services specified in the Statement of Work and Budget through the Washington State Division of Behavioral Health and Recovery Program or Community Mobilization Against Substance Abuse. The period of performance under this contract is effective from October 1, 2011 – June 20, 2012.

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2) Contract Agreement (C24911) between Klickitat County (Health Department) and The Next Door, Inc. for the purpose of providing Substance Abuse Prevention services through Big Brothers Big Sisters mentoring program in Klickitat County. The County will provide an amount not to exceed $7,500 for the services specified in the Statement of Work and Budget through the Washington State Division of Behavioral Health and Recovery Program or Community Mobilization Against Substance Abuse. The period of performance under this contract is effective from October 1, 2011 – June 30, 2012.

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3) Amendment No. 33 (C25011) to the 2007-2011 Consolidated Contract (C14953) between the State Department of Health and Klickitat County (Public Health Department) for the purpose of increasing the funding allocation by $13,162 for a revised maximum consideration of $2,280,829 and amends the Statements of Work for the Family Planning & Reproductive Health Program, effective January 1, 2011 and the WIC Nutrition Program, effective January 1, 2077 and Adds Statement of Work for the Public health Emergency Preparedness & Response, effective August 10, 2011 with all other terms and conditions of the original contract and any subsequent amendments remaining in full force and effect.

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4) Resolution No. 13811 in the matter of setting a public hearing to be held Tuesday, November 29, 2011 at 1:30 PM to consider a weed assessment increase of the per parcel rate from $3.50 to $6.00 for non-forest lands, and from $.35 to $.60 for forest lands to be levied against landowners within the jurisdictional boundaries of the Klickitat County Noxious Weed Board for the purpose of noxious weed control to limit economic loss and adverse effects to Klickitat County’s agricultural, natural, and human resources due to the presence and spread of noxious weeds.

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5) Cumulative Reserve Fund #125 project list change which is required in order to reflect approval of Supplemental Budget 2011-03 on November 1, 2011 as follows: Transfer Out to the Insurance Claims Fund #501 ($30,000) to fund the HRA (Health Reimbursement Arrangement) program resulting in an overall increase of $30,000 to the approved 2011 Cumulative Reserve Fund #125 amended budget. Approval of Supplemental Budget 2011-03 increases the approved 2011 Cumulative Reserve Fund #125 budget by $30,000 for an amended budget of $2,231,648.

Consent Agenda (Continued)

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6) Resolution No. 13911 in the matter of renewing authorization granting authority to the Chief Financial Officer (now the Administrative Services Director) and/or the Commissioners Executive Secretary/Clerk of the Board to request, in writing, that the County Treasurer make investments, from time to time, on behalf of the Landfill Gas Improvements Fund #139, Cumulative Reserve Fund #125, Flood Control Fund #112, Affordable Housing Fund #133 and the Vehicle Rental and Replacement Fund #502. Authorization shall become effective upon the date of signature and is to be renewed on or before December 1, 2012.

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7) Administrative Offer Summaries for the Oak Ridge Road Project, CRP277, to begin the right of way acquisition negotiations with various landowners.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Sauter, S/Johnston. Passed unanimously):

Accounts Payable: (#216434 - 216546) for a total of $216,689.49 for the date ending November 7, 2011.

There were no Payroll warrants requiring approval.

Road Department Payments

Approved (M/Sauter, S/Johnston. Passed unanimously): pay estimate for payment No. 1 to Lupin Construction Corp. in the amount of $36,987.59 which includes $1,720.35 retainage for a total of $35,267.24 for the Replace Main Entry Doors Courthouse Project, N10001, F10-52110-034.

Final & Release of Retainage

Approved (M/Sauter, S/Johnston. Passed unanimously): Final Acceptance and Release of Retainage payment to DCM Construction Inc. in the amount of $653.85 for the Replace Blinds Courthouse Project, N10004, F10-52110-034.

Elected Official Report/Update

Prosecuting Attorney’s Update

Prosecuting Attorney Lori Hoctor noted that she had nothing at this time requiring Board discussion or review.

Unfinished Business

Approved (M/Sauter, S/Johnston. Passed unanimously): Memorandum of Understanding Agreement (C25111) between the Washington and Oregon Partner Agencies for both to recognize the SR-35 Columbia River Crossing Study work as previously completed and to continue to work cooperatively for the replacement of the Hood River Bridge.

Approved (M/Sauter, S/Johnston. Passed unanimously): Resolution No. 14011 in the matter of scheduling a public hearing to be held Tuesday, November 29, 2011 at 1:30 PM to consider revisions to the Klickitat County re-districting plan by adjusting the County Commissioner district boundaries thereby amending Klickitat County Code Chapter 1.12.010 Titled “Commissioner District Boundaries Designated”.

Adjournment (2:10 PM)

Approved (M/Sauter, S/Johnston. Passed unanimously): There being no further business before the Board, the meeting was adjourned until 1:30 PM on Thursday, November 10, 2011.

Call to Order/Roll Call

Regular Meeting Extension: Workshop Session for Thursday, November 10, 2011

Chairman Rex F. Johnston reconvened the meeting at 1:15 PM. Commissioners present: Rex Johnston and David Sauter. Commissioner Ray Thayer was absent due to a previous commitment.

Workshop Session Agenda

1:30/2:15 – Natural Resource Director Dave McClure and Planning Director Curt Dreyer: Discussion regarding the Voluntary Stewardship Program.

Attendance: Natural Resource Director Dave McClure, Planning Director Curt Dreyer and Senior Planner Mo-chi Lindblad.

The Board held a discussion concerning the Voluntary Stewardship Program with staff briefing the Board on the pro’s and con’s of opting in or out of the program. It was noted that the County has until January 22, 2012 to decide.

Following discussion, the Board deferred any decision until Commissioner Thayer can be present and participate in further discussion.

2:15/2:45 – Building and Code Compliance Director Skip Grimes and Code Compliance Officer Joyce DeVries: Nuisance Abatement.

Building and Code Compliance Director Skip Grimes presented a nuisance abatement case involving written complaints alleging garbage and an accumulation of junk on the property in Dallesport, Parcel No. 02-13-2857-0201/00; Karl Rozentals owner.

At the time of the site visit, it appeared that the property was not in violation of the Nuisance Abatement Ordinance and in need of cleanup. The Code Compliance Officer recommended that an abatement of the property not be done.

Following discussion, the Board directed staff to prepare the necessary resolution to not authorize the commencement of nuisance abatement proceedings.

Building and Code Compliance Director Skip Grimes presented a nuisance abatement case alleging numerous junk vehicles and an accumulation of junk on property located in Dallesport, Parcel No. 02-13-2751-0112/00; James R. Wise, owner.

At the time of the site visit, it appeared that the property is in violation of the Nuisance Abatement Ordinance and in need of clean up. The Code Compliance Officer recommended that an abatement of the property be done.

Following discussion, the Board directed staff to prepare the necessary resolution authorizing the commencement of nuisance abatement proceedings.

2:45/4:15 – Administrative Services Director Glen Chipman: 2012 Budget.

Administrative Services Director Glen Chipman provided a 2012 Budget update. A discussion followed.

Adjournment

There being no further business before the Board, the meeting was adjourned at 4:18 PM.

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Reference Document on File

Please Note: The Board of Commissioners’ minutes are action minutes. An audio record is on file as part of the official record and available on Tape #2011-08, Tape Count 1612 through 1858.