Board of Commissioners

Minutes – Meeting of Tuesday, February 7^th,2012

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, February 7, 2012

Chairman Ray Thayer called the meeting to order at 10:00 AM. Commissioners present: Rex F. Johnston and Ray Thayer. Commissioner David Sauter was absent due to attending a meeting in White Salmon.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Assistant County Engineer Jeff Hunter.

Assistant County Engineer Jeff Hunter provided a department update which included a brief overview of bid openings, Consent Agenda items and payment approvals. An update and discussion concerning construction program projects followed.

Mr. Hunter reported on road maintenance projects, noting that west end crews are still cleaning up after the snow and ice storm, removing hazard trees from over and alongside the roadways. Mr. Hunter indicated that there are approximately $300,000 to $400,000 in county expenses related to the winter storm that may be eligible for reimbursement from FEMA.

Mr. Hunter provided an update of upcoming and ongoing facilities projects which was followed by an update on the Bonneville Power Administration’s (BPA) offer of compensation for a transmission tower right-of-way through the County’s Rattlesnake quarry. Mr. Hunter advised that there is approximately 200,000 tons of rock left in the quarry to be mined.

Following discussion, the Board noted that a discussion concerning reimbursement for the un-mined rock will be required if blasting is prohibited due to the BPA tower.

Administrative Services Director Glen Chipman: Radio project status update.

10:45 AM – Radio Project Update

Attendance: Administrative Services Director Glen Chipman, Assistant County Engineer Jeff Hunter and Assessor Darlene Johnson.

Administrative Services Director Glen Chipman provided a brief radio project update. Director Chipman reported that an Intergovernmental Agreement to share radio sites with the Columbia River Inter-Tribal Fish Commission is on the Consent Agenda for consideration this afternoon.

Director Chipman advised that a new interim backup generator was installed and tested at the Juniper Point site to light up our building at the power panel automatically when the power drops. A larger generator will be installed that powers all buildings at the site during site work latter this year. The interim generator will be redeployed at one of the County’s new, smaller radio sites.

Assessor Darlene Johnson: Discuss Open Space Advisory Committee recruitment efforts/need to make appointments of interested citizens

11:00 AM – Elected Officials Report

Attendance: Assessor Darlene Johnson.

Assessor Darlene Johnson reported that she successfully recruited and received application from seven (7) qualified county residents interested in serving on the Open Space Advisory Committee.

Assessor Johnson advised that per WAC 458.30.345 the county legislative authority shall appoint a five member committee representing the active farming community within the county to serve in an advisory capacity to the assessor in implementing assessment guidelines as established by the Department of Revenue for assessment of open space, farms and agricultural lands, and timber land classified under the provision of RCW 84.34.

Assessor Johnson stated that the person who submitted the seventh application has been told that they will be an alternate. The Board will be required to select a five member committee from the remaining six applications with one person designated as an alternate.

Assessor Johnson reported that current use values in most of the county have not been updated for ten years. The Assessor’s Office will be working with the Board to revamp the entire current use valuations. Assessor Johnson stated that the Assessor’s Office will redefine the current use neighborhoods, determine the most appropriate way to set values for these lands (using NRSC soil ids, farmland classifications, rangeland vegetation production, etc.) and combine this with the latest rent information for current use. Assessor Johnson noted that she will be asking for permission to hire the Public Works GPS Coordinator to help with this project.

Assessor Johnson advised that the Assessor’s Office will be doing complete audits of all the current use programs and will be requiring landowners to comply with all state statues and requirements.

Discussion followed concerning designated forest parcels, current use timber program, farm and agriculture classification and farm conservation programs.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, February 7, 2012

Chairman Ray Thayer reconvened the meeting at 1:00 PM. Commissioners present: Rex F. Johnston and Ray Thayer. Commissioner David Sauter was absent due to attending a meeting in White Salmon.

Agenda

Business Agenda

Approved (M/Johnston, S/Thayer. Passed unanimously): the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Johnston, S/Thayer. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for January 31, 2012 as presented.

Citizen Comment

No one was present to offer citizen comment.

The Board conducted an impartial drawing to select the names of five from the six applicants expressing an interest in serving on the Open Space Advisory Committee, with the sixth individual to serve as an alternate member. Dallesport area resident Mike Smith drew the names. A resolution appointing the members and alternates will be prepared for inclusion on next Tuesday’s Consent Agenda.

Public Meetings/Public Hearings/Bid Openings

Bid Opening: Purchase of one (1) used 2007 or Newer Forklift.

Bids forwarded (M/Johnston, S/Thayer. Passed unanimously): to the Public Works Department for review and recommendation of One (1) bid received for the purchase of one (1) used 2007 or newer forklift. Engineers estimate: $55,000.00.

· Norlift

Portland, Oregon

$29,900.00 with trade in of ($1,200) for a total price of $28,700.00

Bid Opening: Purchase of two (2) Used Trailer Mounted Electronic Reader Boards.

Bids forwarded (M/Johnston, S/Thayer. Passed unanimously): to the Public Works Department for review and recommendation of Two (2) bids received for the purchase of two (2) used trailer mounted electronic reader boards. Engineer’s estimate: $28,000.00.

· Coral Sales Company

Portland, Oregon

$19,786.00

· Petersen Brothers

Sumner, Washington

$26,500.00

Bid Opening: Abatement of Slade D. Kitchens property, Parcel #02-13-2855-0203/00 located at 1118 Prospect Avenue, Dallesport, Washington

Bids forwarded (M/Johnston, S/Thayer. Passed unanimously): to the Building and Code Compliance Department for review and recommendation of two (2) bids received for the abatement of the Slade D. Kitchens property, Parcel #02-13-2855-0203/00 located at 1118 Prospect Avenue, Dallesport, WA.

· LaMar Inc.

Goldendale, Washington

$2,800.00

· McHarque Construction

The Dalles, Oregon

$1,252.88

Consent Agenda

Approved (M/Johnston, S/Thayer. Passed unanimously): the Consent Agenda.

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1) Notice of “Request for Proposals” from qualified entities to use Klickitat County Historical Preservation Funds of which $5,000 of the accumulated amount will be made available for award in 2012. The Klickitat County Historical Preservation Grants program was established pursuant to the provisions of RCW 36.22.170(1)(a) to help fund historical preservation projects within the County. Projects may be to acquire or preserve local historic buildings, artifacts, or documents; to develop and present local historical programs or events; or to perform research into local history. Applications must be received in the Commissioners Office on or before 5:00 PM on Friday, March 23, 2012.

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2) Personnel Authorization to begin the advertising process to fill a Clerical Administrative Assistant II position within the Auditor’s Office at Grade 35, Step 1 ($13.28 per hour). This position will become vacant February 20, 2012.

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3) Intergovernmental Agreement (C02412) between Klickitat County (Radio Project) and Columbia River Inter-Tribal Fish Commission (CRITFC) for the purpose of joint facility sharing to enable increased opportunities to improve interoperability and provide an infrastructure foundation for the joint use of a public safety communication network (digital microwave radio system). The effective date is the date of the final authorized signature and will continue until June 30^th of the 15^th year following the effective date. The agreement will automatically renew unless either party notifies the other party of its intent to terminate. Subsequent renewals will be in 15 year increments, unless otherwise agreed by the parties.

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4) Grant Agreement OSOS No. G-12/180 (C02512) between Klickitat County (Auditor’s Office) and the State of Washington, Office of the Secretary of State for the purpose of providing funding in an amount not to exceed $6,000.00. The County shall be reimbursed for the work done under this Agreement for the purchase and installation of three (3) accessible ballot drop boxes. Subject to its other provisions, the period of performance of this Agreement shall commence January 1, 2012, irrespective of the date of execution, and be completed on or before October 19, 2012.

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5) Settlement Agreement (C02612) between Klickitat County (Public Works) and Susan Diane Larocco, Tim Anthon Larocco, Michael Junior Larocco and Terry M. Larocco and Esther L. Larocco for acquisition of right-of-way required by the County for the purpose of reconstruction of a portion of Oak Ridge Road, County Road No. 16390 across a portion of Tax Parcel #04-11-3000-0004/00 in Section 30, Township 4 North, Range 11 East, W.M

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6) Washington State Department of Transportation Supplemental Agreement No. 3 (C02712) between Klickitat County (Public Works) and Lower Columbia Research and Archaeology for the purpose of extending the completion date from January 31, 2012 to August 31, 2012 for On-Call archaeology services with all other terms and conditions remaining the same.

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7) Washington State Department of Transportation Supplemental Agreement No. 4 (C02812) between Klickitat County (Public Works) and Sargent Engineers, Inc. for the purpose of extending the completion date from January 31, 2012 to August 31, 2012 and amending the Scope of Work to include bridge inspection services with all other terms and conditions remaining the same.

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8) Settlement Agreement (C02912) between Klickitat County (Public Works) and James Braden Tindall and Pamela Rogers Tindall for acquisition of right-of-way required by the County for the purpose of reconstruction of a portion of Oak Ridge Road, County Road No. 16390 across a portion of Tax Parcel #04-11-1900-0008/00 in Section 19, Township 4 North, Range 11 East, W.M

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9) Resolutions approving 2012 county road projects as follows:

a) Resolution No. 01612 to improve 1.27 miles of Fisher Hill Road from M.P. 21.63 to M.P. 22.90, County Road No. 13550, County Road Project No. 314, Road Program No. 2012-15, by grading, installing drainage, surfacing, and a light bituminous surface. Design in 2012, Construct in 2013. (County Funds: P.E. $20,000).

b) Resolution No. 01712 to improve .75 miles of Courtney Road from M.P. 4.78 to M.P. 5.53, County Road No. 11700, County Road Project No. 315, Road Program No. 2012-14, by grading, installing drainage, surfacing, and a light bituminous surface. Design in 2012, Construct in 2013. (County Funds: P.E. $20,000).

c) Resolution No. 01812 to improve 4.14 miles of the Bickleton Highway from M.P. 25.16 to M.P. 29.30, County Road No. 34000, County Road Project No. 316, Road Program No. 2012-11, by grading, installing drainage, surfacing, and a overlay. Design 2012, Construct in 2013 and 2014. (County Funds: P.E. $10,000).

Personnel Manager Randi Post: Request for clarification.

Personnel Manager Randi Post requested and received clarification regarding moving Clerical Administrative Assistant I positions within the Assessor’s Office to Clerical Administrative Assistant III positions. Chairman Thayer advised that there had not been a discussion concerning the matter.

Elected Official Report/Update

Prosecuting Attorney’s Update

Prosecuting Attorney Lori Hoctor noted she had no items of a general nature for discussion in open session.

Executive Session: Discuss pending litigation.

The Board convened into Executive Session at 1:45 PM with Prosecuting Attorney Lori Hoctor in accordance with RCW 42.30.110(l)(i) to discuss pending litigation. It was noted that the Executive Session would last for ten (10) minutes.

The Board reconvened back to Regular Session at 1:55 PM.

Unfinished Business

Request for the Acceptance of Bid and Approval of Small Works Contract

Approved (M/Johnston, S/Thayer. Passed unanimously): Request for acceptance of bid to be awarded to and Small Works Contract (C02312) between McHarque Construction of The Dalles, Oregon and Klickitat County (Building & Code Compliance Department) for the abatement of the nuisance located on Parcel 02-13-2855-0203/00, in the bid amount of $1,252.88 for removal of all nuisance items located at 1118 Prospect Avenue, Dallesport, Washington.

Consideration for approval of Binding Site Plan BSP2007-01 Airport; Applicants: City of The Dalles, Oregon and Klickitat County, Washington

Granted (M/Johnston, S/Thayer. Passed unanimously): Approval to sign the mylar for Binding Site Plan BSP2007-01, Airport Business Park; Applicants: City of The Dalles, Oregon and Klickitat County, Washington.

Associate Planner Crista Schroder reported that Binding Site Plan BSP2007-01 was approved by the Board during a public meeting on January 13, 2009 per resolution #00709. The purpose of the bind site plan is to develop an Airport Business Park.

Ms. Schroder advised that approval of the binding site plan was contingent upon five conditions one of which was the applicant submitting a final binding site plan.

The final site plan has been submitted and all departments required to sign the mylar have done so. Once the Board has signed the mylar it will be recorded in the County Auditor’s Office.

Consider Settlement Agreement to settle litigation between Klickitat County, Columbia River Gorge Commission and Keith Arndt over appeals associated with preliminary approval of Short Plat No. SPL2008-24.

Approved (M/Johnston, S/Thayer. Passed unanimously): Settlement Agreement (C03012) between Klickitat County (Planning Department), Columbia River Gorge Commission and Keith Arndt for the purpose of settling litigation associated with preliminary approval of Short Plat No. SPL2008-24; Applicant: Keith Arndt.

Senior Planner Mo-chi Lindblad reported that the Planning Department issued a preliminary approval of the Arndt Short Plat which Friends of the Columbia Gorge, Inc. and Columbia Gorge Estates, LLC appealed. The appeal was heard and subsequently denied by the Klickitat County Hearing Examiner. Friends of the Columbia Gorge and Columbia Gorge Estates appealed the Hearing Examiner decision to the Gorge Commission which remanded it back to the County on a Scenic Area boundary line location question. Several appeals to Klickitat County Superior Court followed.

Ms. Lindblad advised that the parties, except for Friends of the Columbia Gorge and Columbia Gorge Estates wish to settle all issues related to the litigation. Friends of the Columbia Gorge and Columbia Gorge Estates have reviewed the agreement and elected not to execute it. The validity of the Settlement Agreement does not require Friends of the Columbia Gorge and Columbia Gorge Estates to join in and the agreement includes language to address this. The Planning Department recommends that the Board consider approving the Settlement Agreement.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Johnston, S/Thayer. Passed unanimously):

Accounts Payable: (#219132 - 219214) for a total of $104,828.63 for the date ending February 6, 2012.

There were no Payroll warrants requiring approval.

Final & Release of Retainage

Approved (M/Johnston, S/Thayer. Passed unanimously): Final Acceptance and Release of Retainage payment to Road runner Striping, Inc. in the amount of $15,041.43 for the 2011 Annual Striping Program, RN 642-11.

Adjournment (2:30 PM)

Approved (M/Johnston, S/Thayer. Passed unanimously): There being no further business before the Board, the meeting was adjourned until 10:00 AM on Thursday, February 9, 2012.

Call to Order/Roll Call

Regular Meeting Extension: Workshop Session for Thursday, February 9, 2012

Chairman Ray Thayer reconvened the meeting at 10:00 AM. Commissioners present: Rex Johnston, David Sauter and Ray Thayer.

Workshop Session Agenda

10:00/11:00 - Jerry Lynch, Klickitat School District #402: Discussion regarding the Klickitat Community/Youth Center CDBG application/ required match and county role.

Attendance: Klickitat School District Superintendent Jerry Lynch, Project Consultant Cal Jordan, Economic Development Business Retention Specialist Denny Newell, Assistant County Engineer Jeff Hunter, Public Works Finance Manager Susan Gregson, Health/Solid Waste Director Kevin Barry and Administrative Services Director Glen Chipman.

The Board continued a previous discussion concerning possible options for grant administration, project management and cash & in-kind county contributions to meet the targeted local funding match for the Community of Klickitat’s CDBG (Community Development Block Grant) application.

Following discussion, the Board committed up to $50,000.00 in financial support and/or in kind contributions for the project’s local funding match.

11:00/12:00 – Building and Code Compliance Director Skip Grimes: Discussion of building department fees.

The Board had a discussion concerning building permit fees, with Building and Code Compliance Director Skip Grimes providing results from a comparable county study of building permit fees which included Adams, Asotin, Kittitas, Pacific, Skamania and Whitman Counties. Director Grimes noted that these counties are considered east side and/or “like” or “comparable” counties to Klickitat County.

Director Grimes indicated that the study shows that Klickitat County is charging considerably less than other jurisdictions, noting that on average the County is approximately 57% behind the comparable counties building permit fees.

Following discussion, Director Grimes presented proposed amendments to Title 15 and Title 16 of the Klickitat County Code intended to adjust fees to cover costs associated with permit issuance while maintaining fee levels commensurate with other comparable jurisdictions.

Following further discussion the Board concurred to move the proposal forward and schedule a public hearing to consider the matter.

12:00 – Noon Luncheon

1:15/1:45 – Building and Code Compliance Director Skip Grimes and Code Compliance Officer Joyce DeVries: Nuisance Abatement.

Building and Code Compliance Director Skip Grimes presented a nuisance abatement case alleging accumulated junk and garbage on property located in Dallesport, Parcel No. 02-13-2855-0206/00; Randy A. & Jennifer L Goulard, owners.

At the time of the site visit, it appeared that the property is not in violation of the Nuisance Abatement Ordinance. The property does not appear to be in need of cleanup. The Code Compliance Officer recommended that no abatement of this property be done.

Following discussion, the Board directed staff to prepare the necessary resolution to not authorize the commencement of nuisance abatement proceedings.

1:30/3:30 – Solid Waste Director Kevin Barry Allied Waste representatives Matt Henry, General Manager-Roosevelt Regional Landfill, and Joe Casalini, Director, Business Development: Solid Waste marketing efforts and project update.

Attendance: Allied Waste – Roosevelt Regional Landfill General Manager Matt Henry, Solid Waste Director Kevin Barry and Administrative Services Director Glen Chipman.

Roosevelt Regional Landfill General Manager Matt Henry presented a quarterly update on solid waste activities and marketing efforts, providing a volume summary, contracts update and an overview of potential new municipal opportunities.

3:30/3:45 - Planning Director Curt Dreyer: Department update.

Attendance: Planning Director Curt Dreyer and Senior Planner Mo-chi Lindblad.

Planning Director Curt Dreyer provided a brief department update concerning various planning issues that will be coming before the Board for consideration in the future.

The Board recessed from the regular workshop to proceed with the Board of Health meeting

3:45/4:15 - Board of Health

Adjournment

There being no further business before the Board, the meeting was adjourned at 4:30 PM.

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Reference Document on File

Please Note: The Board of Commissioners’ minutes are action minutes. An audio record is on file as part of the official record and available on Tape #2012-01, Tape Count 2789 through 3717 and #2012-02, Tape Count 0 through 49.