Minutes - Meeting of Monday, June 11^th, 2001

Topic

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session - Monday, June 11^th, 2001

Chairman Don Struck called the meeting to order at 10:20 A.M. Commissioners Present: Don Struck, Joan Frey and Ray Thayer.

Workshop Session Agenda

10:20 A.M.

Attendance: WSU Extension Agent Susan Kerr, Program Assistant Linda Williams, Personnel Director Lori Wolford and Central Services Director Glen Chipman.

Extension Agent Kerr advised that a 21^st Century Community Learning Center/Rural Opportunities Development Grant has been awarded to the Educational Service District (ESD) #112 in the amount of $2.3 million. This involves the Wishram, Trout Lake, Glenwood, Lyle and Dallesport School Districts (grades 5 through 12) for a three year period beginning June 1^st, 2001. Klickitat County 4-H through the Extension Office is a partner in the new 21^st Century after school grant and will receive $61,000.00 annually for the period of the grant with part of the funding supporting two part-time employees. ESD #112 will be responsible for fiscal and organizational management of the Rural Opportunities program.

It was explained that Rural Opportunities has been developed to meet the needs of middle and high school students and their families living in rural communities in south central Washington State that have been severely impacted by regional economic declines. Specific goals and intended outcomes of the grant are to build sustainable infrastructure of family support and strong educational expectations, increase the number of positive student-adult and student-peer relationships taking place after school in a safe environment, increase student achievement in each participating school and increase student and community use of technology to plan, problem solve and communicate with others.

Also discussed was the need for an individual to serve as 4-H coordinator under the grant with a focus on the affected schools. The desire is to hire someone on a .66 FTE part-time basis to cover the ESD #112 contract for the Rural Opportunities Grant. Preferably, this would be the current 4-H Program Assistant who would still perform her regular duties at a .34 FTE and to hire a .66 FTE part-time to perform the clerical and office duties of the present 4-H coordinator while she performs the grant duties.

Due to the complexities of the employment issues and logistics involved, Director Wolford was requested to work with Susan Kerr and Linda Williams with a follow-up meeting with the Board at a later date.

11:30 A.M.

The meeting with Solid Waste Director Tim Hopkinson and Resource Development Director Dana Peck was cancelled due to the illness of Mr. Hopkinson.

Lunch Recess

The Board recessed at 12:00 Noon for lunch.

Call to Order/Roll Call

Regular Meeting for Monday, June 11^th, 2001

Chairman Don Struck reconvened the meeting at 1:06 P.M. Commissioners Present: Don Struck, Joan Frey and Ray Thayer.

Agenda

Business Agenda

Approved (M/Frey, S/Thayer. Passed unanimously) the Business Agenda with two changes: The introduction of new Deputy Sheriffs has been cancelled. And the scheduling of a public hearing to consider the appeal of an MDNS issued for the Cliffs Energy Project has been added.

Citizen Comment

Stephanie Stofiel – Expressed frustration in her attempts to get a permit to use the Courthouse lawn to stage a protest against the Washington State Department of Fish and Wildlife and the Klickitat County Rural Fire District No. 7 regarding a citation given to Buck Ghosthorse, whom she represents. When she finally discovered it was the Board that granted permission she chose to brief them on her group’s request, noting that they wish to use the Courthouse lawn on June 26^th, 2001 from 1:00 to 4:00 P.M., thought they don’t expect it to last until 4:00.

Commissioners Frey and Thayer asked the nature of the protest and Ms. Stofiel replied that the men of their group had lit a fire in preparation for their sweat lodge and shortly thereafter fire suppression vehicles from Rural 7 arrived. When Rural 7 was not allowed onto the property, they asked for the assistance of the Klickitat County Sheriff’s office. When a deputy arrived he was allowed in and inspected the arrangements, though he didn’t attempt to stop the proceedings. She noted that Mr. Ghosthorse was cited (through the mail), was arraigned and pleaded not guilty on June 6^th, has a pretrial hearing on July 12^th, with the trial scheduled for July 24^th. Ms. Stofiel stated that they have the right to practice their religious ceremonies and have taken numerous fire suppression precautions, including the purchase of their own fire truck and a 1600 gallon water tank. She believes that they have gone beyond what Rural 7 has asked for, but Rural 7 refused to give them a burn permit for this occasion. Ms. Stofiel further stated that they want to conduct a peaceful demonstration and cause no traffic or other problems. She added that Goldendale Police Chief Dave Hill has given the City’s permission. Commissioner Frey said that she understands Ms. Stofiel’s frustration, as it is often difficult knowing what governmental entity has jurisdiction in situations such as this.

Public Meetings/Public Hearings/Bid Openings

Bid Opening – Improvements to Hartland Area Roads

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Bid Forwarded (M/Thayer, S/Frey. Passed unanimously) back to the Road Department for their review and recommendation of one bid received for improvements to Hartland area roads. Office Engineer Keith Grundei stated that the lone bid was from James Dean Construction, Inc. of Glenwood, WA. Commissioner Thayer reported that the bid amount was $342,475.70 and the engineer’s estimate was $323,082.00.

New Business

Petition for Annexation to Rural Fire District No. 13

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Approved (M/Thayer, S/Frey. Passed unanimously) Resolution #12101 authorizing the annexation of all of Section 3 of Township 3 North, Range 12 East, Willamette Meridian, into Klickitat County Fire Protection District No. 13.

Prior to approval of the resolution, Bill and Terry Schmitt came before the Board with the annexation petition, noting that of 23 registered voters, they received approvals from 19. Although two of these could not be counted, as these voters printed their names rather than signing, the petition still received more than the required 60% approval.

Request for Waiver of Building Permit Fee for Shed Roof Addition

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Approved (M/Frey, S/Thayer. Passed unanimously) a request to waive building permit fees in the amount of $375.75 for shed roof additions for Klickitat County Fire Protection District No. 13.

PUD Meter Installation Fee for Wishram Park

Debra Evans of the Wishram Community Council asked for funds for the installation of a water meter for a sprinkler system at the Wishram Park. She stated that the Public Utility District (PUD) had first indicated the availability of a standby meter, then found there was none at the appropriate location. After further discussion, it was determined that a new water line would also have to be constructed. Ms. Evans stated she would present the Board a new request once firm costs are established.

Scheduling a Public Hearing on Appeal of MDNS for the Cliffs Energy Project

Approved (M/Frey, S/Thayer. Passed unanimously) the scheduling of a public hearing at 2:00 P.M. on Monday, July 2^nd, 2001 to consider an appeal of the Mitigated Determination of Non-Significance SEP-2001-00017 and Conditional Use Permit issued for the Cliffs Energy Project, as filed by the Columbia Riverkeeper.

Consent Agenda

Approved (M/Thayer, S/Frey. Passed unanimously) the Consent Agenda in its entirety. Commissioner Thayer noted for the record that funding for the Item 14 service agreement will come from the Road Department.

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1. County Lease Agreement (#C12001) with District Court Probation and the Department of Corrections for use of the Courthouse Lawn for the National Night Out on Crime Prevention scheduled for August 7^th, 2001. The request for waiver of the $25 rental fee is also approved.

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2. Resolution #11701 in the matter of an Operating Assistance Agreement (#C12101) between the Washington State Department of Transportation and the Klickitat County Senior Services providing federal funds in the amount of $148,923.00 for fixed route and dial-a-ride transportation services.

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3. Request for Reimbursable Work by the City of White Salmon for pavement overlay of Washington Street.

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4. Request as submitted by East District Court for a transfer of funds in the amount of $240.00 between BARS categories within their budget. The transfer is in regard to purchase of a reformatter/duplicator.

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5. Request as submitted by the Planning Department for a transfer of funds in the amount of $240.00 between BARS categories within their budget. The transfer is in regard to purchase of a reformatter/duplicator.

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6. Request as submitted by the Prosecuting Attorney for a transfer of funds in the amount of $240.00 between BARS categories within their budget. The transfer is in regard to purchase of a reformatter/duplicator.

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7. Contract #NWSA00-02-28 Amendment No. 1 (#C12201) with the Educational Service District #112/Northwest Services Academy extending the contract term from September 24^th, 2000 to July 31^st, 2001 and adding $6000 to the contract amount.

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8. Resolution #11801 endorsing support and assistance in pursuing funding of an environmental impact statement for a feasibility study to connect Forest Service Road 99 to SR 504, the Mt. St. Helen’s Highway.

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9. Local Agency Standard Consultant Agreement (#C12301) with Nicholls Engineering for design and consulting services for the Herion Bridge project.

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10. Resolution #11901 in the matter of an Interlocal Agreement (#C12401) with the Klickitat County Interagency Fire Association for countywide signage.

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11. Resolution #12001 transferring one 1994 Jeep Cherokee 4X4 from the Sheriff’s Office inventory to the Juvenile Department.
12. Memorandum from the Planning Department scheduling two public meetings:

• At 1:30 P.M. on Monday, June 18^th, 2001 to consider final approval of Short Plat SPL-2000-00041, the applicants being Gil and Millie Martin, and
• At 1:30 P.M. on Monday, July 2^nd, 2001 to consider acceptance of road right-of-way within SPL-2000-00044, the applicant being Doubravsky.

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13. Human Services Council Contract extension (#C12501) with the Southwest Washington Agency on Aging, extending the current rates, terms, and conditions from July 1^st, 2001 to October 1^st, 2001.

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14. Service Agreement (#C12601) with The Encompass Advantage (DIVCO) for provision of service and maintenance for the heating/air conditioning systems in the Road Department Building.

Permits Approved:

P061101 through P061101-20

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P061101

Larry Lehman, Bickleton, WA – Construct an approach to the west side of Matsen Road at M.P. 7.1

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P061101-1

Sprint, Hood River, OR – Place a buried cable on the north side of Maryhill Hwy. From M.P. 1.199 to 1.748.

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P061101-2

Sprint, Sunnyside, WA – Place a pedestal on the north side of Pine Creek Road at M.P. 1.588.

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P061101-3

Sprint, Sunnyside, WA – Bury a cable across Schrantz Road at M.P. 0.00.

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P061101-4

Greg Holt, contractor for Charles V. Henderson, White Salmon, WA – Construct two approaches on the west side of Winebarger Road at M.P. 0.03 and 0.06.

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P061101-5

Sprint, Sunnyside, WA – Bury a cable along the south side of Stegeman Road from M.P. 0.768 to 1.195.

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P061101-6

Miguel Cortez, Bingen, WA – Bury and maintain a waterline across Lincoln Street at M.P. 0.41.

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P061101-7

Affordable Homes, The Dalles, OR – Construct an approach to the north side of Cochran Lane at M.P. 0.38.

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P061101-8

Bickleton Presbyterian Church, Bickleton, WA – Construct landing steps and sidewalk from the new building on the west side of Madison Street at M.P. 0.134.

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P061101-9

Jerry and Teresa K. Tomasek, Hood River, OR – Construct an approach to the north side of Snowden Road at M.P. 10.45.

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P061101-10

Jerry Bryan and Chuck and Katherine Landgren, White Salmon, WA – Temporary use permit for a recently constructed retaining wall placed within the Loop Road right-of-way at 847 NW Loop Road.

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P061101-11

NW Natural Gas, The Dalles, OR – Bury and maintain a service to the north side of El Camino Real at M.P. 0.36.

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P061101-12

Robert M. Miller, West Linn, OR – Construct an approach to the south side of El Camino Real at M.P. 0.04.

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P061101-13

James D. Farrer, Goldendale, WA – Construct an approach to the west side of Orchard Heights Road at M.P. 3.29.

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P061101-14

John R. Boggess, Wishram, WA – Construct an approach to the east side of Oak Creek Road.

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P061101-15

Sprint, Hood River, OR – Construct, operate and maintain a buried cable across Snowden Road at M.P. 5.62.

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P061101-16

Glacier Springs Water Assn., Trout Lake, WA – Bury and maintain two buried waterlines across Old creamery Road at M.P. 0.37 and 0.19.

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P061101-17

Robert G. Garwood, Washougal, WA – Bury and maintain conduit across Lava Road at M.P. 0.80.

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P061101-18

Maryhill Vintners LTD/Terrance O. Atkins, Goldendale, WA – Bury and maintain a waterline along the south side of Maryhill Road from M.P. 0.06 to 0.28 with crossings at M.P. 0.06 and 0.28.

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P061101-19

Sprint, Hood River, OR – Bury a cable along the west side of Spring Creek Road from M.P. 1.90 to 1.93.

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P061101-20

Sprint, Hood River, OR – Bury a cable along the south side of John Day Dam Road from M.P. 1.243 to 1.492.

Payment Approvals

Road Department Contract Pay Estimate Payments

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Authorized (M/Thayer, S/Frey. Passed unanimously) Progress Payments to Tom Arnold Logging, Inc., in the amount of $14,405.12, which includes $720.26 retainage for a net of $13,684.86 for the Lyle Snowden Road project.

Voucher Certification and Approval

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Accounts Payable: (#102553 – 102762) $227,790.26

Combined Payroll: (#054422 – 054693, 102538 – 102552 & Electronic Trans. # 77) $412,351.16

For a combined total of $640,141.42

Old Business

Road Department Salary Issue

Assistant County Engineer Jim Amundsen and Road Department Office Engineer Keith Grundei discussed a salary issue with the Board, with Mr. Grundei expressing unhappiness that the recent salary increase for the Project Engineer’s position has resulted in his salary now being lower than the Project Engineer. He stated that this is inequitable as his position of Office Engineer has some oversight and training responsibilities over the Project Engineer, and asked for a salary increase.

Chairman Struck replied that the Board was informed that the engineering staff in the Road Department had no objections to the increase for the Project Engineer. He added that the Board faces difficult choices, sometimes having to make stopgap decisions on the salaries of certain positions, when what may be needed is an overall review of the pay plan.

Mr. Grundei stated that he was unaware of the increase in the salary of the Project Engineer until after it happened.

Discussion concluded with the Board asking for time to consider the request, with a decision to be rendered by June 20^th, 2001, and Mr. Grundei agreed.

Executive Session

Executive Session – Personnel Issue

The Board convened into Executive Session at 3:30 P.M. with Personnel Director Lori Wolford to discuss a personnel issue.

The Board reconvened back into Regular Session at 3:50 P.M.

New Business

Hartland Area Road Project

Approved (M/Thayer, S/Frey. Passed unanimously) a bid award to James Dean Construction, Inc. for improvements to roads in the Hartland area, in the amount of $342,502.70. Commissioner Thayer noted for the record that all documentation as required by the County Engineer’s office was included in the bid package.

Adjournment

There being no further business before the Board, the meeting was adjourned at 4:25 P.M.

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Reference Document on File