Minutes - Meeting of Monday, August 13^th, 2001

Topic

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Monday, August 13^th, 2001

Chairman Don Struck called the meeting to order at 9:10 A.M. Commissioners Present: Don Struck, Joan Frey and Ray Thayer.

Workshop Session Agenda

10:10 A.M.

Interim County Engineer Ed Hoyle provided an update on Road Department projects and issues:

It was noted that the settlement offer has been accepted on the Johnson claim.

The 2002 preliminary budget for the Road Department has been submitted, noting it is in a very preliminary form and will require adjustments through the process.

Paperwork to commence roadwork on the Knight Road intersection with SR 142 has been submitted to WSDOT and the county is awaiting approval for the project to proceed.

Mr. Hoyle advised the public hearing notices for the Six-Year Transportation Program weren’t provided to the papers in time for publication, therefore, the hearings have been rescheduled to September 4 and 5.

Approval has been received for preliminary design engineering on the Northwestern Lake Bridge rehabilitation project.

Mr. Hoyle advised of a drainage issue involving a landowner on Struck Road wherein the landowner submitted the proper road approach permit, which was not processed by the County. Reconstruction of Struck Road and removal of a culvert in a low area has created a drainage problem for the landowner. It was concluded that the County has an obligation to correct the drainage problem through placement of a culvert in the driveway.

11:20 A.M.

Central Services Director Glen Chipman presented a draft resolution for consideration regarding the County’s elections on use of funds available through the USFS/Secure Rural Schools and Community Self-Determination Act of 2000. Following review of the available options the Board concluded to go with the "full payment plan" which is based on an average of the highest three years since 1986 with 85% to be retained for the traditional uses of the revenues for schools and roads. The remaining 15% allocation will be put into Title III projects, noting the Board will reassess the options for the second year when appropriate. Funds in Title II and Title III programs will roll over from year to year, however, any funds not utilized by the end of 2006 will revert back to the US Treasury. The appropriate paper work will be prepared for Board signature.

11:45 A.M.

Linda Mathieus, resident of Turkey Ranch Road, thanked the County for work which has been done to the road, but advised of a severe dust problem and requested consideration for abatement such as oiling.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Monday, August 13^th, 2001

Chairman Don Struck reconvened the meeting at 1:08 P.M. Commissioners Present: Don Struck, Joan Frey and Ray Thayer.

Agenda

Business Agenda

Approved (M/Thayer, S/Frey. Passed unanimously) the Business Agenda with two additions: Under Old Business, three Memorandums of Agreement with the Washington State Council of County and City Employees Council 2, Local #1533K for three represented positions, and a carry-over to Wednesday, August 15^th where the Board will consider a Professional Services Agreement with David Trefry to provide legal services.

Citizen Comment

There were no citizens wishing to make public comments at this time.

Public Meetings/Public Hearings/Bid Openings

Bid Opening – New Modular Office Building at 131 West Court Street

Bids Forwarded (M/Thayer, S/Frey. Passed unanimously) to the Solid Waste Department for their review and recommendation of four bids received for a new modular office building to be located at 131 West Court in Goldendale. All bids included sales tax:

Mobile Home Specialists – $149,792.65

The Legacy Corporation – $136,364.83

Simcoe Metal, Inc. – $139,376.44

M.J. Taylor Construction – $127,043.97

Bid Opening – Dallesport Wastewater and Collection System

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Bids Forwarded (M/Thayer, S/Frey. Passed unanimously) to the Resource Development Department for their review and recommendation of bids received for the Dallesport Wastewater System. Prior to the opening of the bids, Chairman Struck noted the receipt of several bids after the deadline for submission. These late bid would not be opened. There were two sets of bids, the first for the collection system and the second for the treatment plant:

Dallesport Collection System:

S-2 Contractors, Oregon City, OR – $7,867,120.43

Moore Excavation, Portland, OR – $7,270,852.23

Kiewit Pacific, Vancouver, WA – $7,873,421.00

James W. Fowler, Dallas, OR – $6,614,532.95

Tapani Underground, Battleground, WA – $7,715,977.90

Hollinger Construction, Longview, WA – $7,073,767.86

Kerr Contractors, Tualatin, OR – $8,964,033.00

C&M Construction, Sherwood, OR – $7,276,233.63

Stanley Contracting, Keiser, OR – $7,492,394.88

Brundage Construction, Clackamas, OR – $8,982,729.18

Copenhagen Utilities (LATE BID)

Apollo (LATE BID)

Dallesport Wastewater Treatment Facility:

James W. Fowler, Dallas, OR – $6,106,568.00

Williams Bros. Const., Spokane, WA – $5,601,188.92

Hollinger Construction, Longview, WA – $5,220,102.00

PK Construction, Spokane, WA – $5,609,235.32

Schommer & Sons, Portland, OR – $5,387,931.00

Slayden Construction, Stayton, OR – $5,447,905.00

Harbor Pacific Const., Woodinville, WA – $4,939,146.75

Stanley Contracting, Keiser, OR – $5,120,080.00

IMCO General Const., Bellingham, WA – $4,691,863.02

Natt McDougall, Portland, OR – $6,194,246.00

Apollo (LATE BID)

Public Meeting – Consider Approval of Short Plat SPL-2001-00017

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Granted (M/Frey, S/Thayer. Passed unanimously) final approval of Short Plat SPL-2001-00017 dividing Lot 2 of SP-90-02 into two lots, the applicant being Gary Chapman.

Miscellaneous Reports/Comments

Appeal of Short Plat SPL-2001-00006; Applicant: Slater;

Appellants: Stryker & Grady

Assistant Planner Jannette Herrington advised the Board that the appellants to the application to Short Plat SPL-2001-00006 had requested another delay of one month. Commissioner Frey stated that the appellants have been given more than adequate time. Chairman Struck noted that this would be the second postponement. The Board reached consensus not to allow further delays.

Extension of Regional Management Authority Agreement for The Dalles Municipal Airport

Bill Coles, Manager of the Columbia Gorge Regional/The Dalles Municipal Airport came before the Board regarding the proposed extension of the regional management authority agreement. Chairman Struck responded that they were waiting for comment from the county's legal counsel, Foster, Pepper & Shefelman. Discussion concluded with Chairman Struck stating that they would respond once they had been briefed by legal counsel and the county’s members on the airport authority board.

Consent Agenda

Approved (M/Thayer, S/Frey. Passed unanimously) the Consent Agenda in its entirety:

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1. Resolution #16401 and letters reappointing Richard A. Shinn Sr. and Joy Duggan to additional three year terms on the Substance Abuse Advisory Board,

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2. Resolution #16501 and letter reappointing Kenn Adcock to an additional four year term as Klickitat County’s representative on the Columbia River Gorge Commission.

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3. Resolution #16601 and letter reappointing Brooks Heard to an additional six year term on the Klickitat County Water Conservancy Board.

4. Memorandum from the Planning Department scheduling a public meeting at 1:30 P.M. on Monday, August 20^th, 2001 to consider approval of alteration, Lot 4, SPL-2000-00028, Boundary Line Adjustment No. BLA-2001-00003, the applicant being Tony Gilmer.

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5. Scheduling of a public hearing at 1:30 P.M. on Tuesday, September 4^th, 2001 in the Commissioners Chambers, and at 6:30 P.M. on Wednesday, September 5^th, 2001 at the Lyle Community Center in Lyle to consider the proposed revision and extension of the Six-Year Transportation Improvement Program for 2002 – 2007.

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6. Resolution #16701 setting a public hearing for 1:30 P.M. on Monday, August 20^th, 2001 to consider approval of Boundary Line Adjustment BLA-2001-00003, the applicant being Tony Gilmer.

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7. Amendment No. 2 (#C16401) to Funding Assistance Agreement for loaning of funds to the Alderdale Water Association.

Permits Approved:

P081301 through P081301-4

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P081301

Sprint, Hood River, OR – Construct a concrete slab for a digital telephone device on the south side of Centerville Hwy. At M.P. 10.50.

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P081301-1

Sprint, Hood River, OR – Construct, operate, and maintain a buried cable across Woodland Road at M.P. 4.18.

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P081301-2

Sprint, Hood River, OR – Bury and maintain a cable along the west side of Centerville Hwy from M.P. 20.56 to 20.73. Beginning at Pedestal No. 8 to an aerial pole located 75 feet south of the Niva Road intersection.

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P081301-3

Richard Meneely, Bingen, WA – Construct an approach to the west side of Snowden Road at M.P. 10.04.

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P081301-4

City of Goldendale – Install a waterline on the east side of the Marvel Bridge, supported and fastened to the wing walls at the Twin Buttes Channel. Located on West Darland Road at M.P. 1.15.

Old Business

Memorandums of Agreement with Local #1533K

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Approved (M/Frey, S/Thayer. Passed unanimously) three Memorandums of Agreement between Klickitat County and the Washington State Council of County and City Employees Council 2, Local #1533K:

• Regarding the position of Office Assistant within the Klickitat County Auditor’s Office being reclassified from Range 3 to Range 4.
• Allowing the current Deputy Auditor – Recording, (Nancy Lloyd) at Range 8 to transfer to the position of Assistant Deputy Auditor – Election, at Range 5, while maintaining her current range, contingent upon attaining election certification within a certain time frame.
• Regarding the loan of services of a full time employee of Klickitat County for "Rural Opportunities" grant coordinator duties.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Frey, S/Thayer. Passed unanimously):

Accounts Payable: (#104395 – 104640) $693,223.46

(There were no payroll/benefits warrants requiring approval at this time.)

New Business

Personal Services Agreement with David B. Trefry

Continued (M/Thayer, S/Frey. Passed unanimously) a Personal Services Agreement with David B. Trefry to serve as Special Deputy to provide legal services to the Klickitat County Prosecuting Attorney’s Office. Commissioner Thayer noted for the record that the Board would consider this agreement during the Wednesday, August 15^th, 2001 Workshop Session.

Miscellaneous Reports/Comments

Research Services for Determination of Reimbursement for Loss of Wages & Benefits

There was Board discussion with Personnel Director Lori Wolford on how to proceed with the calculation of loss of wages and benefits as the result of an arbitration award to Steve Shields. Director Wolford stated that the issue was very complex and suggested retaining the services of a Certified Public Accountant. The Board instructed her to contact likely candidates to provide this service.

New Business

Permit to Flatten the Radius into Knight Road

Commissioner Frey noted for the record that the Board would consider approval, at their Wednesday, August 15^th work session, of a Washington State Department of Transportation permit allowing Klickitat County to flatten the radius into Knight Road, extend an existing culvert and install a new culvert.

Recess (5:15 P.M.)

There being no further business before the Board, the meeting was recessed until 10:00 A.M. on Tuesday, August 14^th, 2001.

Call to Order/Roll Call

Regular Meeting Extension: Workshop Session for Tuesday, August 14^th, 2001

Chairman Don Struck reconvened the meeting at 10:00 A.M.

Commissioners Present: Don Struck, Joan Frey and Ray Thayer.

Workshop Session Agenda

2002 Budget workshops for the following departments/funds were held from 10:00 A.M. until 3:00 P.M: Adult Probation, Planning, Watershed Planning, Commissioners, LEOFF Disability Board, Board of Equalization, Flood Control, Insurance Claims and Personnel.

Recess (3:00 P.M.)

There being no further business before the Board, the meeting was recessed until 10:30 A.M. on Wednesday, August 15^th, 2001.

Call to Order/Roll Call

Regular Meeting Extension: Workshop Session for Wednesday, August 15^th, 2001

Chairman Don Struck reconvened the meeting at 10:35 A.M.

Commissioners Present: Don Struck, Joan Frey and Ray Thayer.

Workshop Session Agenda

10:35 A.M.

Attendance: Watershed Project Coordinator Dave McClure, Bill Sharp, representative from the Yakama Indian Nation Fisheries Program and Daniel Lichtenwald, resident.

Dave McClure provided an overview on the status of watershed planning and salmon recovery projects. It appears the funding request submitted for WRIA 31 will be approved. General discussion was held with respect to the various committees and their status. Bill Sharp stated that Mr. McClure is doing a good job serving as coordinator and has things on track.

12:00 Noon

Lunch

1:00 P.M.

2002 Budget workshops for the following departments/funds were held until 5:30 P.M: Public Health; Clerk; Weed Control; Sheriff; E911; Investigations; Emergency Management reserve; Inmate trust (No department staff present.); and County Fair.

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4:00 P.M.

Approved (M/Thayer, S/Struck. Passed unanimously) a Washington State Department of Transportation General Permit #41119 enabling the county to flatten the radius into Knight Road, extend an existing culvert, and install a new culvert.

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4:10 P.M.

Approved (M/Frey, S/Thayer. Passed unanimously) a Professional Services Contract (#C16501) with David B. Trefry to serve as Special Deputy to provide legal services to the Klickitat County Prosecuting Attorney’s Office with remuneration of $320.00 per day and travel time computed at a rate of $20.00 per hour, not to exceed 8 hours per week or a maximum of 16 hours per month.

Recess (5:30 P.M.)

There being no further business before the Board, the meeting was recessed until 10:00 A.M. on Thursday, August 16^th, 2001.

Call to Order/Roll Call

Chairman Don Struck reconvened the meeting at 10:00 A.M. Commissioners Present: Don Struck, Joan Frey and Ray Thayer.

Workshop Session Agenda

Regular Meeting Extension: Workshop Session for Thursday, August 16^th, 2001

2002 Budget workshops for the following departments/funds were held from 10:00 A.M. until 1:15 P.M: Senior Services; Senior Vehicle R&R; Assessor; WSU; Building Inspection and Juvenile Department.

Adjournment

There being no further business before the Board, the meeting was adjourned at 1:15 P.M.

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Reference Document on File