Klickitat County

Board of Commissioners

Minutes Meeting of Monday, August 20^th, 2001

Topic

Agenda Item Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Monday, August 20^th, 2001

Chairman Don Struck called the meeting to order at 10:15 A.M.

Commissioners Present: Don Struck, Joan Frey and Ray Thayer.

Workshop Session Agenda

10:15 A.M.

Road Department Update

Interim County Engineer Ed Hoyle provided an update on Road Department projects and issues. It was advised that the Scott Turner road approach permit is being processed, noting the County would install a culvert across their driveway to correct a drainage problem resulting from reconstruction along Struck Road.

Discussion was held regarding the job description for the County Road Engineer/Public Works Director with a particular focus on the minimum requirements. It was concluded that eight years experience in multidepartmental management is too restrictive and should be changed to read "additional experience in managing a multidivisional department" is required.

Engineer Hoyle reminded the Board that he would be unavailable from August 22^nd through August 27^th, adding Keith Grundei, Office Engineer, would be updating the Board in his absence.

11:15 A.M.

Classification/Compensation Study

Personnel Director Lori Wolford introduced Fred Anderson with Martech, the consultants who will be conducting the classification/compensation study for Klickitat County.

Mr. Anderson provided a brief summary on his employment background and listed municipalities and organizations for which Martech has provided services. Anticipated timelines and work schedule were reviewed, noting they would not only help with the implementation phase of the study but also be available following the study’s conclusion to provide assistance and answer questions as issues arise down the road. Concurrence was reached as to the composition of the Study Review Committee. The next step in the process is to meet with the Study Review Committee to review the proposed job questionnaire, which will be provided to all nonrepresented employees and their supervisors for completion. A group employee meeting will be held to review the study steps, with handouts to explain the questionnaires needing completion. Individual meetings will be held with each nonrepresented employee, with these meetings taking approximately three weeks to complete. Salary surveys with other like sized counties will be conducted by the consultant and provided to the Board for review. An additional schedule for the next phase of the study will be provided in November.

11:55 A.M.

Insurance Committee Recommendation

Personnel Director Wolford advised that it is likely the Insurance Committee recommendation will be to go with the Washington Counties Insurance Pool (WCIP), noting that since becoming selfinsured they have a different service area and are able to secure providers in this area. It is believed that the County will receive greater benefit levels with WCIP over what HealthNet is able to offer, adding the premium increase at this point is comparable to what HealthNet has proposed.

12:05 A.M.

Review of Lost Wages and Benefits for Steve Shields

Director Wolford stated that a Certified Public Accountant has been secured to review the documentation regarding calculation of back pay, benefits, etc. for Steve Shields as dictated by the arbitration decision.

Lunch Recess

The Board recessed for lunch at 12:15 P.M.

Call to Order/Roll Call

Regular Meeting for Monday, August 20^th, 2001

Chairman Don Struck reconvened the meeting at 1:02 P.M.

Commissioners Present: Don Struck, Joan Frey and Ray Thayer.

Agenda

Business Agenda

Approved (M/Thayer, S/Frey. Passed unanimously) the Business Agenda with two additions: 1) Consideration of approval of meeting minutes for July 16^th, 2001. 2) Recruitment of Prevention and Intervention Specialist for Substance Abuse Programs.

Approval of Commissioner Meeting Minutes

Approved (M/Frey, S/Thayer. Passed unanimously) the Klickitat County Board of Commissioners Meeting Minutes for July 16^th, 2001 as read and/or corrected.

Citizen Comment

Alita Quantrell – Stated that she lives on Turkey Ranch Road, which is badly washboarded. She added that grading only helps for a few days and suggested that her neighbors are ready to assist in hardsurfacing the road. She said she was especially concerned about access for emergency vehicles and dust problems that affect older residents. Chairman Struck noted the public hearings for the sixyear road plan scheduled for September 4^th and 5^th, and stated that the Board would try to visit Ms. Quantrell’s neighborhood sometime before the public hearings.

Ron Kinsella – Discussed several topics including the Cliff’s Energy Project next to Goldendale Aluminum. The Board noted that a conditional use permit has been issued and that the permitting process has been on a fast track because of previous preparatory work by Goldendale Aluminum. The Board also responded to Mr. Kinsella’s questions regarding the Calpine energy project in Goldendale, noting that county involvement has been limited to staff time used for advising the developer. Mr. Kinsella also asked about the 2002 Klickitat County Budget. Chairman Struck advised that Central Services now has a preliminary budget.

Deputy Prosecuting Attorney Tim O’Neill – Introduced his two children, Brendan and Molly.

Public Meetings/Public Hearings/Bid Openings

Consider Approval of Boundary Line Adjustment BLA200100003

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Approved (M/Frey, S/Thayer. Passed unanimously) Boundary Line Adjustment BLA200100003 altering the boundary between Lot 4 of Short Plat No. SPL200000028 and a fouracre deeded lot to the north, the applicant being Tony Gilmer. Assistant Planner Jannette Herrington noted in her staff review that the purpose of the adjustment is to increase the acreage of the deeded lot.

Old Business

Bid Award Recommendation for New Modular Building at 131 West Court Street

Solid Waste Director Tim Hopkinson reviewed the four bids received last week for a new modular office building to be placed on the vacant lot at 131 West Court Street, Goldendale. He noted that the bid from M. J. Taylor Construction was for a site built, not modular, building. Director Hopkinson stated that even though this bid was the lowest, he recommended the next lowest bid from The Legacy Corporation as it met the specification of providing a modular home. Discussion continued with participants expressing concern that accepting the bid from M. J. Taylor could create an adverse legal situation. The Board directed Director Hopkinson to seek a legal opinion from the Prosecuting Attorney’s office.

Lead Entity Operational Grant Agreement with Department of Fish and Wildlife

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Accepted (M/Frey, S/Thayer. Passed unanimously) a Lead Entity Operational Grant Agreement (#C16601) with the Washington State Department of Fish and Wildlife, Grant Number 38020190, in an amount not to exceed $55,000. Watershed Project Coordinator Dave McClure stated that this was a standard salmon recovery contract.

Setting a Public Hearing for Supplemental Budget for Dallesport Wastewater Fund

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Approved (M/Thayer, S/Frey. Passed unanimously) Resolution #17101 setting a public hearing for 2:30 P.M. on Monday, September 4^th, 2001 to consider a supplemental budget to the 2001 Budget in the sum of $5,800,000 for the Dallesport Wastewater System Fund #401 ($5,050,000) and Cumulative Reserve Fund #125 ($750,000).

Consent Agenda

Approved (M/Thayer, S/Frey. Passed unanimously) the Consent Agenda in its entirety:

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1. Resolution #16801 and letter appointing Sunday Taylor to the Klickitat County Substance Abuse Advisory Board.

2. Memorandum from the Planning Department scheduling two public meetings for 1:30 P.M. on Monday, September 17^th, 2001 to consider:

• Acceptance of road rightofway dedication within Short Plat SPL200000039, the applicant being Robert Flecker, and

• Approval of Short Plat No. SP9867, the applicant being Penelope Van Lokeren.

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3. Resolution #17001 declaring and removing certain surplus inventory (1953 HM Utility Trailer) of the Sheriff’s Department and transferring to the Building & Grounds Department.

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4. County Property Lease Agreement (#C16801) with MidColumbia Children’s Council, Inc. for use of the west half of the Dallesport Community Center.

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5. Resolution #16901 updating the organizational charts of various county departments.

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6. Human Services Council Contract (#C16701) for Medicaid Transportation Services.

Permits Approved:

P082001 through P0820016

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P082001

Randall Cashatt, Underwood, WA – Construct an approach to the south side of Pyatt Road at M.P. 0.54.

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P0820011

Scott C. Turner, Lyle, WA – Construct an approach to the south side of Struck Road at M.P. 0.61.

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P0820012

Jack W. Franklin, The Dalles, OR Construct an approach to the west side of Canyon Road at M.P. 5.65.

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P0820013

Vince LaGrander, Underwood, WA – Construct an approach to the east side of Schilling Road at M.P. 3.45.

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P0820014

Harry E. Benjamin, Gresham, OR – Construct an approach to the north side of Cochran Lane at M.P. 0.59.

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P0820015

Lonnie Roth, The Dalles, OR – Construct an approach to the east side of Cochran Lane at M.P. 0.10.

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P0820016

Northwest Pipeline Corp., Salt Lake City, UT – Install a buried gas pipeline across Van Hoy Road at M.P. 1.0.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Frey, S/Thayer. Passed unanimously):

Accounts Payable: (#104641 – 104829) $205,189.29

Combined Payroll: (#055558 – 055789, 104379 – 104394 & Electronic Trans. # 81) $403,709.26

For a combined total of $608,898.55

Board Pending

Recruitment of Prevention & Intervention Specialist for Substance Abuse Programs

Central Services Director Glen Chipman discussed the recruitment of a prevention and intervention specialist for substance abuse programs. He stated that Steve White, coordinator for substance abuse programs, intends to train the person recruited for six months to then handle the prevention duties within Klickitat County. The Board gave their concurrence to advertise for the position.

Job Description for County Engineer/Public Works Director

Personnel Director Lori Wolford discussed aspects of the County Engineer/Public Works Director position, including job description and salary range.

Recess (5:15 P.M.)

There being no further business before the Board, the meeting was recessed until 10:30 A.M. on Wednesday, August 22^nd, 2001.

Call to Order/Roll Call

Regular Meeting Extension: Workshop Session for Wednesday, August 22^nd, 2001

Chairman Don Struck reconvened the meeting at 10:40 A.M.

Commissioners Present: Don Struck, Joan Frey and Ray Thayer.

Workshop Session Agenda

10:40 A.M.

Nuisance Abatement

Building & Compliance Officer Skip Grimes and Code Compliance Officer Jody Fleury reviewed one nuisance case as filed with the Building Department on Parcel No. 031107000034/00 located within Klickitat County. Staff has performed the necessary site visits followed by documentation regarding location of property, legal ownership, photos, maps, and zoning verification.

In conclusion, staff was directed to prepare a draft resolution and findings for Board consideration at a later date authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on the above referenced parcel.

11:10 A.M.

Dallesport Wastewater Project Oversight

Interim County Engineer Ed Hoyle and Resource Development Director Dana Peck discussed the need to have an individual designated as the "in charge person" on behalf of Klickitat County in regard to the Dallesport Wastewater Project. Participants stated this was especially important now with bids having been opened and the anticipation of an award recommendation from Kennedy/Jenks Consultants. Concurrence was reached with all parties that Ed Hoyle would assume the oversight/main contact role with Resource Development Director Peck continuing to be involved with certain aspects of the project. Mr. Hoyle will work to transition the oversight/contact role to the new County Road Engineer/Public Works Director upon that hire.

Chairman Struck advised he would prepare an agenda item for the August 29^th, 2001 9:00 A.M. briefing with the elected officials, department heads and Dallesport Advisory Board members on the status of the project.

12:10 P.M.

Lunch

2:30 P.M.

Sheriff’s Department Update

General discussion was held with Sheriff Chris Mace regarding the cost of providing communication/dispatch services to the various agencies, purchase of new narrow band radio and vehicles as proposed in the 2002 preliminary budget. Also discussed was a proposed animal shelter facility to house dogs from Bingen, White Salmon and the County, reorganization of the Sheriff’s Department and application for COPS Fast Funding due to the reorganization.

It was agreed that there would be no fee increase in the renewal of the communications/dispatch service agreements with the various agencies for the 2002 contract year, however, a flat fee per person utilizing dispatch services would be charged. Current contract language states the fee is assessed for each general authority peace officer, thus not covering use by dogcatchers, water enforcement officers, provisional officers, etc. Sheriff Mace noted there is a need to amend the original resolution establishing the rate charged, as well as the method by which rates are assessed. He stated that he would prepare the necessary documentation for Board consideration at a later date.

Board concurrence was granted to the request for reorganization as requested by Sheriff Mace, noting the Personnel Director will be instructed to prepare the necessary documentation.

Adjournment

There being no further business before the Board, the meeting was adjourned at 4:15 P.M.

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Reference Document on File