Minutes - Meeting of Monday, October 15^th, 2001

Topic

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Monday, October 15, 2001

Chairman Don Struck called the meeting to order at 10:00 AM.

Commissioners Present: Don Struck, Joan Frey and Ray Thayer.

Workshop Session Agenda

10:00 AM – Road Department Update

Interim County Engineer Ed Hoyle offered a brief summary of Road Department activities:

Mr. Hoyle stated that financing issues for road improvement projects are not completely resolved.

He noted that there was a single injury accident involving a Road Department employee last Thursday. The prognosis is not fully known at this time, however the individual is responding to treatment.

Discussion was held regarding the recent Bear Creek Channelization arbitration settlement of which 20% will be the responsibility of Klickitat County. He stated that a change order would be presented to the Board in next week’s agenda.

Mr. Hoyle advised of a proposal received from The Campbell Group regarding partnering with the county for repairs of 7.4 miles of the Wahkiacus Heights Road. The Board asked for a cost-versus-benefit assessment to the county and also a cost estimate for a lower class road.

General discussion was held regarding sewer hookups to the Dallesport Wastewater System and extension of service to undeveloped lots outside of the main line area but inside of the service area. It was noted that the cost for installation of the main line for hookups would be the landowners responsibility.

Mr. Hoyle advised that the contractor who is installing the collection system has suggested an asphalt/paving overlay in the general residential area, but noting that this would not be his recommendation if the county will be considering construction of a water system in the future. Following discussion, the Board advised that they are not looking at installation of a water system and requested that Mr. Hoyle research the viability of an overlay.

11:30 AM – Gorge Commission Meetings and Issues Update

The meeting scheduled with consultant David Sauter has been rescheduled for a later date.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Monday, October 15, 2001

Chairman Don Struck reconvened the meeting at 1:12 PM.

Commissioners Present: Don Struck, Joan Frey and Ray Thayer.

Agenda

Business Agenda

Approved (M/Thayer, S/Frey. Passed unanimously) the Business Agenda with three additions under Old Business: 1) a Local Agency Agreement Supplement (Alderdale Road) with the Washington State Department of Transportation; 2) an Operating Assistance Grant Application to provide elderly transportation; 3) a discussion with the Prosecuting Attorney’s Office regarding the Chief Deputy Prosecuting Attorney position and also pending litigation/personnel issues (executive session).

Approval of Commissioner Meeting Minutes

Approved (M/Thayer, S/Frey. Passed unanimously) the Klickitat County Board of Commissioners Meeting Minutes for May 7^th, and August 13, 2001 as read and/or corrected.

Citizen Comment

There were no citizens present who wished to make public comment.

Public Meetings/Public Hearings/Bid Openings

Bid Opening – Purchase of Three ½ -Ton Pickups

Bids Forwarded (M/Thayer, S/Frey. Passed unanimously) to the Road Department for their review and recommendation of three bids received for three ½ -ton pickups. All bids included trade-in allowance and sales tax:

• Bob Stone Freeway Autocenter, The Dalles, OR – $60,335.00
• Stiff Chevrolet-Pontiac, Goldendale, WA – $49,867.10
• Ray Schultens Motors, The Dalles, OR – $48,177.74

Bid Opening – Sanding Materials

Bids Forwarded (M/Frey, S/Thayer. Passed unanimously) to the Road Department for their review and recommendation of two bids received for sanding materials. Both bids included sales tax:

• Bishop Red Rock, Goldendale, WA – $31,856.00
• Randy’s Red Rock, Goldendale, WA – $42,024.25

Public Meeting – Consider Boundary Line Adjustment BLA2001-00005; Applicant: Jean Brokaw

*

Approved (M/Thayer, S/Frey. Passed unanimously) Boundary Line Adjustment BLA2001-00005, altering the boundary line of Lot 12 of Mt. View Orchard Tracts #2, the applicant being Jean Brokaw. Assistant Planner Jannette Herrington noted in her staff review that the applicant had sold an 80 acre parcel earlier this year which, by default, created a 40 acre lot which did not meet the 80 acre minimum exemption of the subdivision ordinance. The applicant was allowed to absorb the 40 acre parcel into Lot 12 of the subdivision.

Public Meeting – Consider Boundary Line Adjustment BLA2001-00007; Applicant: Mike Rockwell

*

Approved (M/Thayer, S/Frey. Passed unanimously) Boundary Line Adjustment BLA2001-00007, altering the boundary lines of Lots 1 and 2 of SPL2000-00010 and Lot 2 of SPL2000-00004, the applicant being Mike Rockwell. Assistant Planner Jannette Herrington noted in her staff review that the purpose of the adjustment is to decrease the acreage of previously altered Lot 4 of SPL2000-00004 and Lot 1 of SPL2000-00010 to create smaller lots for sale and leaving the larger lot for future re-division.

Bid Opening – Restroom and Shower Facility at the Fairgrounds

Bids Forwarded (M/Frey, S/Thayer. Passed unanimously) to the Building and Grounds Department for their review and recommendation of three bids received for a restroom/shower facility to be constructed at the Klickitat County Fairgrounds. All bids included sales tax:

• Woodruff Construction, Wahkiacus, WA – $107,963.00 ($3210 additional if water and sewer line separation is ten feet.)
• Legacy Corporation, Goldendale, WA – $114,213.00 (An alternate bid was also submitted of $99,965.00, not including sales tax, that did not meet bid specifications.)
• Cornerstone Concrete, Goldendale, WA – $102,506.00

Miscellaneous Reports/Comments

Department of Natural Resources Update: Natural Areas Program/Columbia Hills Natural Areas Management Plan

Jeanne Demorest Dick Widen of the Department of Natural Resources (DNR) and Marty Davis of Washington State Parks briefed the Board on new developments including the Natural Areas Program and plans for specific areas:

• Ms. Demorest began by stating that the state has frozen funding for the trust land transfer program. The Board will be informed of any future developments.
• Ms. Demorest then informed the Board that a management plan has been initiated for the Columbia Hills, with the DNR collaborating with State Parks in an effort to make more efficient use of government. Mr. Davis added that various permitted uses options will be discussed at a public meeting scheduled for November 8 at the Discovery Center in The Dalles, Oregon. The area could be designated for recreation, natural area preserve, or some combination of the two. Public input will be taken and a management plan will then be formulated later on.
• Ms. Demorest stated that plans for Dalles Mountain Ranch are very fluid, with the state agencies having no pre-conceived notions of how to manage the natural, cultural and recreational resources.
• Commissioner Thayer questioned meeting at a facility in Oregon to solicit public input for use of areas in Washington State. Chairman Struck suggested the Lyle Lions Community Center as a better alternative. The state agency representatives expressed their agreement and Mr. Widen concluded by stating they would try to brief the Board again in mid November.

New Business

Community Development Block Grant Application for Lead Paint Hazard Reduction

Loretta Lindsey of the Klickitat-Skamania Development Council briefed the Board regarding a Community Development Block Grant (CDBG) application for hazard reduction of lead-based paint in nine homes. Chairman Struck noted that Klickitat County is the lead entity in a pending CDBG application and questioned if they would be allowed to be lead entity for more than one application. Business and retention Specialist Tom Seifert he would make a determination and would probably have an answer by the end of this week.

Consent Agenda

Approved (M/Thayer, S/Frey. Passed unanimously) the Consent Agenda in its entirety:

*

1. Agreement for use of Klickitat County Adult Correction and Detention Facility (#C19401) with the City of Bingen.

*

2. Resolution #19101 setting a public hearing for 1:30 PM, on Monday, October 29, 2001 to consider supplements and amendments to the 2001 Budget for various funds and departments.

*

3. Resolution #19201 directing removal of all existing "Watch for Ice" signs from county roads by November1, 2001 in accordance with WSDOT policy.

*

4. Agreement to Purchase Rock (#C19501) from Art Justman for the pit run portion of the Horseshoe Bend Road Project CRP #222.

*

5. Resolution #19301 and Professional Services Agreement (#C19601) with Jodie Deignan as the prevention specialist for county substance abuse programs

*

6. Washington State Community Trade and Economic Development Contract (#C19701) to provide financial and technical assistance to carry out economic development activities.

*

7. Resolution #19401 scheduling a public hearing at 1:30 PM on Monday, November 5, 2001 to receive testimony regarding submission of a grant application for CDBG funds in the amount of $750,000.00 for Dallesport infrastructure improvements.

*

8. Resolution #19501 establishing a Clerk of the Board position within the Board of County Commissioners Department.

*

9. Resolution #19601 creating a job description, adding a new position and creating a departmental organizational chart for the Commissioners Department to include a Clerk of the Board position.

Road Permits

Permits Approved:

P101501 through P101501-12

*

P101501

Sprint, Hood River, OR – Install and maintain a buried cable along the east side of Cedar Valley Road from M.P. 3.70 to 3.81 and continue onto Monument Road from M.P. 0.00 to 0.113.

*

P101501-1

Patricia Bates, Molalla, OR – Construct an approach to the south side of Saxton Bane Road at M.P. 1.62.

*

P101501-2

Sprint, Hood River, OR – Install and maintain a buried cable along the south side of Sleepy Hollow Road from M.P. 4.97 to 5.00.

*

P101501-3

Sprint, Hood River, OR – Install and maintain a buried closure on the north side of Pine Forest Road at M.P. 5.598.

*

P101501-4

Sprint, Hood River, OR – Install and maintain a buried cable along the north side of Basse Road from M.P. 0.00 to 1.01.

*

P101501-5

Sprint, Hood River, OR – Install and maintain a pipe push under Dallesport Road at M.P. 2.29.

*

P101501-6

Frederick G. Henchell, Fire Dist 14, Lyle, WA – Construct an approach to the north side of Struck Road at M.P. 0.89 and a pullout from M.P. 0.84 to 0.86.

*

P101501-7

Earl Kemp, Wilsonville, OR – Construct an approach to the north side of Centerville Hwy. At M.P. 11.44.

*

P101501-8

Vic Blandine, Goldendale, WA – Construct an approach to the south side of Thompson Road at M.P. 0.103.

*

P101501-9

Northwest Natural Gas, The Dalles, OR – Install and maintain a service to 1485 Elton Drive.

*

P101501-10

James Zahl, Dallesport, WA – Utilize an existing approach to the south side of Centerville Hwy. At M.P. 7.40.

*

P101501-11

David Groth, Mabton, WA – Bury and maintain a waterline across Hale Road at M.P. 2.62.

*

P101501-12

David Groth, Mabton, WA – Construct an approach to the north side of Hale Road at M.P. 2.26.

Payment Approvals

Road Department Contract Pay Estimate Payments

*

Authorized (M/Thayer, S/Frey. Passed unanimously) release of retainage to James Dean Construction, Inc., in the amount of $17,614.34 for the Hartland Area Roads project.

Voucher Certification and Approval

*

Approved Warrants (M/Frey, S/Thayer. Passed unanimously):

Accounts Payable: (#106204 – 106416, 93265 and including cancelled warrants #105243 & 105248) for a net of $287,774.51

Combined Payroll: (#106190 – 106203 & Electronic Trans. # 86) $114,033.29

For a combined total of $401,871.49

Old Business

Local Agency Agreement Supplement with the State Department of Transportation

*

Approved (M/Thayer, S/Frey. Passed unanimously) a Local Agency Agreement Supplement (#C19801) with the Washington State Department of Transportation, granting an additional $80,010 in federal funds for the Alderdale Road project.

WSDOT FTA Section 5310 Operating Assistance Grant Application

*

Approved (M/Frey, S/Thayer. Passed unanimously) a Washington State Department of Transportation FTA Section 5310 Operating Assistance Grant Application to provide transportation services for elderly and disabled persons, in the amount of $45,000. Senior Services Director Roger Gadway noted that the grant would be used for the purchase of vehicles.

Discussion Regarding the Chief Deputy Prosecuting Attorney Position

Prosecuting Attorney Jim Hagarty and Deputy Prosecuting Attorney Tim O’Neill suggested that the county advertise the position of Chief Deputy Prosecuting Attorney at a Range 22, $49,700 to $62000, depending upon qualifications. They noted that prior advertising had failed to attract any applicants. The Board approved by consensus.

Executive Session

Executive Session

The Board convened into Executive Session at 4:40 PM with Prosecuting Attorney Jim Hagarty and Deputy Prosecuting Attorney Tim O’Neill to discuss personnel issues.

The Board reconvened into Regular Session at 5:05 PM.

Recess (5:05 PM)

There being no further business before the Board, the meeting was recessed until 10:30 AM on Wednesday, October 17, 2001.

Call to Order/Roll Call

Regular Meeting Extension: Workshop Session for Wednesday, October 17, 2001

Chairman Don Struck reconvened the meeting at 10:30 AM.

Commissioners Present: Don Struck and Ray Thayer.

Commissioner Joan Frey was absent.

Workshop Session Agenda

10:30 AM – Personnel Issues Update

Personnel Director Lori Wolford briefed the Board on the classification and compensation study for non-bargaining employees, direct deposit test group, and health insurance considerations for retirees.

11:10 AM – Executive Session

The Board convened into Executive Session at 11:10 with Personnel Director Lori Wolford to discuss personnel issues and bargaining unit negotiations.

The Board reconvened back into Regular Session at 11:50 PM.

11:50AM – Lunch

2:40 PM – Economic Strategy/Development Update

Resource Development Director Dana Peck and Business and Retention Specialist Tom Seifert initiated a general discussion of economic strategy, and which direction Klickitat County should be taking regarding economic development.

3:45 PM – Central Services Personnel Reassignments/Department Space Requirements

Central Services Director Glen Chipman discussed the dissolution of Central Services, specifically the dispersal of duties and what departments staff should be assigned to. Office equipment, management of the mail processing machine, mail slots, and office furniture needs were also issues of discussion. General discussion was also held regarding space requirements of various departments.

Adjournment

There being no further business before the Board, the meeting was adjourned at 5:00 PM.

*

Reference Document on File