Minutes - Meeting of Monday, July 28, 2003 

Topic 

Agenda Item - Comment/Disposition 

Call to Order/Roll Call 

Morning Workshop Session – Monday, July 28, 2003 

Chairman Ray Thayer called the meeting to order at 10:06 AM.

Commissioners Present: Ray Thayer, Joan Frey and Don Struck.

Workshop Session Agenda 

10:05 AM – Public Works Department Update

Attendance: Public Works Director Larry Nicholas, Building & Grounds Manager John Ihrig, Chief Financial Officer Glen Chipman and Goldendale resident Daniel Lichtenwald. 

Chairman Thayer asked for further details regarding the proposal by DIVCO, Inc. to install a split system heat pump in the county’s correctional facility (Item 8 of today’s Consent Agenda). Director Nicholas stated that there were plans to hire an industrial hygienist to address the issue of contamination and the spread of infectious diseases, such as tuberculosis, in the correctional facility. Manager Ihrig stated that the integrity of the HVAC (Heating, Ventilation and Air Conditioning) system has been lost because of alterations, and suggested that the system should be returned to its original configuration and then the study be conducted to determine what changes are needed. Chairman Thayer responded that the study should be done first before any more money is spent on equipment. Director Nicholas agreed and stated that Item 8 should be pulled until a later time. Commissioner Struck also agreed and suggested that Public Health Director Kevin Barry should be involved in the issue. 

Director Nicholas said that he is soliciting bids to remove two buildings at the Klickitat Mill site, along with removal of the half pipe in Snyder Creek that entailed getting a HPA (Hydraulic Project Application) permit from the Washington Department of Fish and Wildlife. He added that they would open bids on August 5 and hoped to present a successful bid to the Board on August 11. 

Relating to last week’s discussion of the trailer at the fairgrounds, Director Nicholas said that he has located several earlier agreements for the rental of that trailer. The Board instructed Director Nicholas to prepare a rental agreement for the mobile home. 

Director Nicholas proposed some options for dust abatement during construction activities in Dallesport including hydroseeding with mulch alone. He stated that if seeds were included (as is the norm) they would germinate and then die, unless the county waited until rains returned this fall. Director Nicholas noted that the area in question encompasses several acres, which would make putting gravel down very expensive. He said that he would get a price for application of the mulch. 

Director Nicholas said that two residents of Martin Road would like to extend the paving of their road (as part of the Herion Bridge project) another 300 feet and have agreed to pay $3,465.00. He said that he would prepare and present an agreement next week. 

Director Nicholas provided a first draft of the annual construction program that proposes spending approximately $1,500,000 of landfill revenues in 2004. He noted that this compares to $500,000 in 2003 and $700,000 in 2002. Director Nicholas also noted that public hearings are yet to be scheduled but there would probably be one in Goldendale and another in Lyle.  

Commissioner Frey asked if there were new developments regarding the request by timber companies to vacate certain county roads in the west end. Director Nicholas replied that he has heard nothing lately. Chairman Thayer suggested that proponents are probably gaining permission from those landowners that would be affected. 

Director Nicholas said that Personnel Director Lori Wolford has told the Parks Attendant who works at the Trout Lake County Park that she can no longer gather aluminum cans and sell them because she can’t benefit from her employment with the county. Director Nicholas stated that he wished to go on record as protesting Director Wolford’s intervention because the cans are not county property and the Parks Attendant is engaging in the activity on her own time. Commissioner Struck said that he doesn’t believe that the Board can intervene in the issue. 

Chairman Thayer said that he would like a sign erected at the county’s parking lot on West Court Street between Annex 2 and Annex 5 restricting parking to county employees and county vehicles. During the ensuing discussion it was noted that when the county purchased that property Mr. Ron Moline, who has a business adjacent to the lot, was allowed a parking spot in that lot for so long as he remained in his business. Director Nicholas replied that a sign should be erected reserving that spot for Mr. Moline. 

Chairman Thayer said that he would have liked an accompanying cover sheet that would have explained the Public Works Trust Fund Loan Agreement Amendment (Item 1 of the Consent Agenda). Director Nicholas responded that the amendment corrected a flaw in the agreement that allowed the state Public Works Board to call a note due at any time. He added that he would attempt to provide cover sheets on items the department places on the Board’s agenda. 

Chairman Thayer asked if the paving portion of the Old Highway 8/Hoctor Road project would begin soon. Director Nicholas replied that the guardrails have now been installed and that the county is ready to start paving. 

Director Nicholas said that the oiling distributor broke down and the department has been using the older distributor that often provides too much oil, resulting in poor paving jobs. He noted that repairs have been made and the Board should see better results. 

Commissioner Struck asked about the most recent meeting of the West Klickitat County Pioneer Center advisory committee. Director Nicholas said that a meeting was held last Friday and "bubble" diagrams were presented to represent the various functions and departments that will use the new center. He added that the next meeting would be on August 19. 

Commissioner Struck asked if the Rattlesnake Road project had been started and Director Nicholas replied that it had not.

Morning Workshop Session – Monday, July 28, 2003 (Continued) 

11:05 AM – Washington State Archives Local Records Grant Applications

Attendance: County Clerk Saundra Olson, Chief Financial Officer Glen Chipman, Public Health Director Kevin Barry, Public Health Administrative Division Manager Lori Koch and Goldendale resident Daniel Lichtenwald. 

Clerk Olson discussed her department’s grant application that would provide money for scanning department records, which could then be integrated into their existing computer imaging system, and make them available to the public. 

Clerk Olson added that this would also allow the original records to be sent to the Regional Archives Division, as the department has run out of space to store any more original records. Clerk Olson noted that she was able to renegotiate a better price with the vendor of $.045 for scanning each image and this will allow the scanning of 300,000 pages. 

Manager Koch then discussed the Public Health Department’s grant application that involves two proposed projects. The first would scan and store on-site sewage (septic) records. She noted that her department maintains two offices, one in Goldendale and one in White Salmon, and being able to access these records electronically from either office would be extremely helpful to the public and to staff. The project also involves microfilming these records for long-term archiving. The second project involves selecting which of the department’s clinical records will go to State Archives and which will be placed in fireproof file cabinets to be purchased through this grant. 

Executive Secretary Cris McEwen noted that the Board would formally consider these two grant applications at 3:10 PM during the regular session. 

Chief Financial Officer Glen Chipman stated that the county would benefit from establishing a countywide coordinated program for records preservation, but noted that the records preservation committee hasn’t met for about two years. Commissioner Struck recommended that a memorandum be sent to County Auditor Diana Housden, who chairs that committee, to convene another meeting.

Morning Workshop Session – Monday, July 28, 2003 (Continued) 

11:30 AM – Public Health Department Update

Public Health Director Kevin Barry asked for Board approval to transfer $25,000 from the Current Expense Fund to the Skamania-Klickitat Family Service Network Fund. He noted that this would increase the efficiency of administering these funds by his department. The Board reached consensus to allow and Director Barry said that he would draft a resolution for next week. 

On another topic, Director Barry said that he would like to purchase a computer for the department’s Prevention Specialist, noting that the computer now being used is quite outdated. The Board reached consensus to allow.

Lunch Recess 

The Board recessed for lunch at 11:50 AM. 

Call to Order/Roll Call 

Regular Meeting for Monday, July 28, 2003 

Chairman Ray Thayer reconvened the meeting at 1:03 PM.

Commissioners Present: Ray Thayer, Joan Frey and Don Struck. 

Agenda 

Business Agenda 

Approved (M/Frey, S/Struck. Passed unanimously) the Business Agenda with one addition: consideration of two Washington State Archives Local Records Grant Applications. 

Citizen Comment 

There were no citizens wishing to make public comment. 

Public Meetings/Public Hearings/Bid Openings 

Bid Opening – Improvements to Depot and Cove Roads 

Bids Forwarded (M/Frey, S/Struck. Passed unanimously) to the Public Works Department for their review and recommendation of one bid received for improvements to 0.52 mile of Depot Road, County Road No. 20020, and 0.06 mile of Cove Road, County Road No. 20510, by grading, surfacing, paving and other work. The engineer’s estimate was $74,037.00:

Mid Columbia Paving Company, The Dalles, OR – $66,701.50

Public Hearing (Closed Record) – Consider Appeal of SEPA Threshold determination and Issuance of MDNS to Construct and Operate a Mobile Home Park in Sundale/Roosevelt; Appellants: Richard and Sydney Blaine Represented by Teunis Wyers; Applicant: Ed O’Neill d.b.a. Fort Fun, Inc. 

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Attendance: Applicant Ed O’Neill, Appellants Richard and Sydney Blaine and their Attorney Teunis Wyers, Prosecuting Attorney Tim O’Neill, Planning Director Curt Dreyer, Associate Planner Brian Frampton, Roosevelt Landfill General Manager Matt Henry, and citizens Richard Wiswall, Jill Turner, Ann Lively, Mickie Lawrence, Terry Ketchum, Linda Briggs, Dustan Rathgeb, Peggy Hoag, Jim Wright, Rose Kelley, Emilie Bowcutt, Dick White and Tammy White.

Freelance Court Reporter Amy O’Neal was present to create a verbatim transcript as part of the official record. The order of the public hearing was as follows:

Chairman Thayer declared the public hearing open at 1:40 PM.

Planners review

Appellant testimony

Applicant testimony

Appellant rebuttal

Clarification of statements/Discussion

Chairman Thayer declared the public hearing closed.

Public Hearing (Open Record) – Consider Conditional Use Permit CUP2003-00002 to Construct and Operate a Mobile Home Park in Sundale/Roosevelt; Applicant: Ed O’Neill d.b.a. Fort Fun, Inc.; Appellants: Richard and Sydney Blaine Represented by Teunis Wyers 

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As was the case for the preceding appeal public hearing, Freelance Court Reporter Amy O’Neal was present to create a verbatim transcript as part of the official record. Official attendance was also the same as the preceding public hearing. The order of the public hearing was as follows:

Chairman Thayer declared the public hearing open.

Planners review

Applicant testimony

Proponent testimony

Opponent testimony

Applicant rebuttal

Clarification of statements/Discussion

Chairman Thayer declared the public hearing closed.

Motion by Commissioner Struck to continue the public hearings to 3:00 PM on Monday, August 18, 2003. Seconded by Commissioner Frey. Passed unanimously.

Consent Agenda 

Approved (M/Struck, S/Frey. Passed unanimously) the Consent Agenda except for Item No. 8, which was discussed during the morning work session. 

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1. Public Works Trust Fund Loan Agreement No. PW-01-691-038, Amendment No. 1 (#C15803) with the Public Works Board amending the existing loan agreement to conform to modifications of the Boards form loan agreement. 

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2. Public Works Trust Fund Loan Agreement No. PW-5-95-791-018, Amendment No. 1 (#C15903) with the Public Works Board amending the existing loan agreement to conform to modifications of the Boards form loan agreement. 

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3. Agreement for Digital Data Sharing (#C16003) with Otak, Inc. to assist in planning the expansion of Lyle, Washington city limits and/or Urban Growth Boundary. 

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4. Agreement for Digital Data Sharing (#C16103) with The Campbell Group, LLC. with the intended use of the data for internal use and cartographic display only. 

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5. Agreement for Digital Data Sharing (#C16203) with the Klickitat County Fire District #5 with the intended use to test the GIS database for possible fire department use to locate emergency calls. 

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6. Agreement for Use of Klickitat County Adult Correction and Detention Facility (#C16303) between Klickitat County and the City of Bingen to house city prisoners effective January 1, 2004, terminating December 31, 2004. 

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7. Interagency Agreement for Fiscal and Administrative Services (#C16403) between Klickitat County and the Skamania/Klickitat Family Services Network to provide fiscal and administrative services to the FSN, and Skamania/Klickitat Family Services Network direct services contract (#C16503) extending the contract from July 1, 2003 through June 30, 2005. 

8. (Pulled) Recommendation and request from the Building/Grounds Department to accept the proposal submitted by DIVCO, Inc. for installation of a split system heat pump in the Correction Facility. 

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9. Application for renewal of the Department of Community, Trade and Economic Development, Community Mobilization contract (#C16603) to provide programs and community outreach. 

10. Letter and certificate of appreciation accepting the resignation of Alan Cheney from the Klickitat County Water Conservancy Board and the Klickitat County Land and Natural Resources Advisory Committee. 

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11. Resolution #12203 establishing and funding a revolving account for operation of the 2003 Klickitat County Fair and Rodeo in the amount of $100,000.00. 

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12. Resolution #12303 and Interlocal Agreement (#C16703) providing a grant to the Klickitat County Water Conservancy Board in the amount of $12,000.00 to fund its activities conducted pursuant to the laws, rules and regulations governing water conservancy boards in the State of Washington. 

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13. Resolution #12403 revising the departmental organizational chart within the Senior Services Department by changing two full-time van driver positions from 40 hours per week to 35 hours per week and changing two part-time van driver positions to full-time at 35 hours per week. 

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14. Resolution #12503 authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 05-17-3000-0001/00/Donald D. Bree, Ph.D. 

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15. Resolution #12603 accepting the recommendation of the Code Compliance Officer not to commence proceedings to cause the abatement of a nuisance on Parcel No. 04-17-0800-0020/00/Mark Wagoner. 

16. Memorandum from the Planning Department scheduling a public hearing for 2:00 PM, Monday, August 25, 2003 to consider amendments to Klickitat County SEPA environmental procedures (Title 20 of the Klickitat County Code). 

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17. Resolution #12703 re-appointing Robert Andrews to the Klickitat County Water Conservancy Board for a six-year term expiring August 1, 2009.

Road Permits 

Permits Approved:

P072803 through P072803-4 

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P072803 

Dennis Jaekel, Centerville, WA – Construct two approaches to the south side of Dalles Mountain Road, County Road No. 21360, at M.P. 13.38 and 14.14. 

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P072803-1 

Daniel L. Johnson, Salem, OR – Construct an approach to the north side of Horseshoe Bend Road, County Road No. 22140, at M.P. 11.335. 

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P072803-2 

Alex R. Tuza, Kent, WA – Construct an approach to the west side of Schilling Road, County Road No. 21690, at M.P. 5.712. 

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P072803-3 

Dale Elmer, LaCenter, WA – Install a 4 inch irrigation line by pushing under Jennings Road, County Road No. 17250, at M.P. .273. 

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P072803-4 

Northwest Natural Gas Company, The Dalles, OR – Bury and maintain a service to 670 NW Lincoln Street, County Road No. 10880, at M.P. 0.284.

New Business 

Washington State Archives Local Records Grant Applications 

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Authorized (M/Struck, S/Frey. Passed unanimously) two Washington State Archives Local Records grant applications:

A request for $19,174.00 for the County Clerk’s Department, and

A request for $19,575.00 for the Public Health Department

Payment Approvals 

Road Department Payments 

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Authorized (M/Struck, S/Frey. Passed unanimously) two Change Orders to Crestline Construction Company, The Dalles, OR for the Dallesport Infrastructure Project:

Change Order No. 3: adding $36,321.50 for earthwork grading, paving materials, surveying and testing, and

Change Order No. 4: deducting $9,638.00 for an insurance adjustment

Miscellaneous Reports/Comments 

Mid-Columbia Fisheries Enhancement Group – Presentation and Introduction to Group Activities 

Mid-Columbia Fisheries Enhancement Group Executive Director Elizabeth Kinne introduced herself and explained that her group is one of 14 non-profit organizations dedicated to helping landowners and communities with fish recovery projects financed by the sale of fishing licenses. She used the example of the Klickitat County ranch owned by Fred Wilkins where her group planted native vegetation and constructed an off-channel watering system with exclusion fencing that protected the stream bank. Ms. Kinne stated that Mr. Wilkins was very pleased and noted that the health of his calves increased significantly after the project was completed because of the better water. 

Ms. Kinne also noted two educational programs. The first is called Stream Stewards where adults can learn about rivers and streams from local experts and volunteer to restore local waterways. She stated that there is a kickoff meeting at 6:00 PM on August 7 at the Union Hall in Klickitat and extended an invitation to the Board. 

Ms. Kinne stated that the second program is called Students for Salmon and begins with a daylong field trip with students showcasing their skills at the end of the year. Commissioner Struck asked if the program was limited to the community of Klickitat. Ms. Kinne replied that it was, but could be expanded. 

Ms. Kinne also asked the Board to appoint her to the Klickitat Citizens Review Committee (CRC). There was brief discussion on the mechanism used to appoint members to the CRC. Watershed Project Coordinator David McClure (also in attendance) provided clarification that the Klickitat Technical Advisory Committee is developing bylaws that would enable it to be enfranchised by the Klickitat Lead Entity as a technical subcommittee of the Klickitat CRC. The current draft of the bylaws identifies a "charter seat" for Mid-Columbia Regional Fisheries Enhancement Group. The Klickitat CRC would recommend candidates for appointment to its technical subcommittee. 

Commissioner Frey stated that she had liability concerns with volunteers working at the Klickitat Millsite. Ms. Kinne responded that her organization would not actually be working at this site, but would be pleased to provide information on their involvement. Commissioner Struck stated that the Board would like to know of any involvement, noting that the county will be removing two buildings and the half-pipe in Snyder Creek at the Millsite.

Payment Approvals 

Voucher Certification and Approval 

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Approved Warrants (M/Frey, S/Struck. Passed unanimously):

Accounts Payable: (#125601 – 125804 and including cancelled warrant #124009 & 125414) for a net of $333,616.27

Combined Payroll: (#068843 – 069125, 125581 – 125600 & Electronic Trans. # 287) $267,341.51

For a combined total of $600,957.78

Adjournment (5:30 PM) 

There being no further business before the Board, the meeting was adjourned until 11:30 AM on Wednesday, July 30, 2003. 

Call to Order/Roll Call 

Regular Meeting Extension: Workshop Session for Wednesday, July 30, 2003 

Chairman Ray Thayer reconvened the meeting at 11:30 AM.

Commissioners Present: Ray Thayer, Joan Frey and Don Struck.

Workshop Session Agenda 

11:30 AM – Port of Seattle Visit

The Board met and had lunch with Port of Seattle Board of Commissioners Chairman Pat Davis, Prosecuting Attorney Tim O’Neill, Special Counsel Steve DiJulio, Solid Waste Director Tim Hopkinson, Economic Development Director Dana Peck, Regional Disposal Company District Manager Pete Keller, Jim Hodge from TAU, LLC and Curt Smitch from the Thompson Smitch Consulting Group. Afterward Chairman Davis were given a tour of the Roosevelt Regional Landfill.

1:20 PM – Executive Session

The Board convened into Executive Session with Special Counsel Steve DiJulio, Prosecuting Attorney Tim O’Neill, Planning Director Curt Dreyer and Watershed Project Coordinator David McClure to discuss potential/current litigation involving County Auditor Diana Housden, the Critical Areas Ordinance, the Columbia Gorge Commission, Dallesport zoning and Condit Dam.

The Board reconvened back to Regular Session at 2:50 PM.

Adjournment (2:50 PM) 

There being no further business before the Board, the meeting was adjourned until 2:00 PM on Thursday, July 31, 2003. 

Special Board Meeting 

Regular Meeting Extension – Special Board Meeting for Thursday, July 31, 2003: Boards of Commissioners for Benton, Kittitas, Klickitat and Yakima Counties 

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2:05 PM – Quad County Board Meeting

The Boards of Benton, Kittitas, Klickitat, and Yakima Counties met for a special board meeting in the Benton County Public Works Maintenance Facility, 14303 Hinzerling Road, Prosser, Washington to discuss the Tri-County Watershed Plan, Tri-County Water Resource Agency, and HB 1336 regarding implementation. Meeting minutes were taken and prepared by Benton County Clerk of the Board Cami McKenzie

The following County Commissioners were present:

Benton County: Chairman Max Benitz, Jr., Commissioner Claude Oliver, and Commissioner Leo Bowman.

Kittitas County: Chairman Max Golladay, Commissioner Perry Huston, and Commissioner Bruce Coe.

Yakima County: Chairman Jesse Palacios and Commissioner Ron Gamache.

Klickitat County: Chairman Ray Thayer, Commissioner Joan Frey, and Commissioner Donald Struck arrived at 2:15 PM

Also present were the following: (Benton County) Clerk of the Board Cami McKenzie; DPA Cassandra Noble; (Benton County) Planning Director Terry Marden; (Benton County) Public Works Director Ross Dunfee; David Taylor, KCCDS; Paul George, Yakima City Council; Rick Dieker, Yakima-Tieton I.D.; Bernie Sims, Yakima City Council; State Representative Bruce Chandler; Greg Schuler, Washington Dept. of Ecology; Steve George, Hops/Dairy; State Representative Dan Newhouse; Jim Willard, Prosser; and other members of the public and press.

Adjournment 

The Special Board Meeting was adjourned at 4:45 PM. 

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Reference Document on File