Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, October 23, 2007

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, October 23, 2007

Chairman Ray Thayer called the meeting to order at 9:19 AM. Commissioners present: Ray Thayer, David M. Sauter and Donald G. Struck.

Workshop Session Agenda

9:00 AM – Public Works Department Update

Attendance: Public Works Director/County Engineer Scott Smith.

Public Present: Jake Anderson.

Following review and discussion of the Six-Year Transportation Improvement Program and 2008 Annual Road Construction Plan, Director Smith will be presenting a revised document and a list of projects for 2013 at a later date.

Director Smith informed the Board that he will be scheduling a public meeting in Lyle in the middle of November for a consultant to describe the Centerville Hwy, SR14 to Keasey Avenue project

Providing an update on the three vacant positions within the department, Director Smith stated that the Assistant Engineer position has been advertised for six months with little success in recruiting a qualified applicant; further advised between $1,700 and $2,000 has been spent on advertising the positions.

Director Smith stated he is currently looking for a consultant to assist the department with contract administration; adding with the current vacant positions there is a need to have someone who can wrap up projects such as the Snowden Road design, Fisher Hill design, Review bridge plans, and guard rail contracts.

Director Smith asked the Board for direction on a policy item concerning private roads. There is a contractor currently developing three miles of private road for property that he plans to short plat. The contractor is improving the private road to meet 20 foot wide fire access standards. If neighbors develop their properties to density allowed by zoning, the road will need to be improved to a 24 foot width. Director Smith asked if the contractor should be required to improve road to 24 foot width. If not, when is 24 foot width triggered?

Commissioner Struck stated that the County could make a Late Comer’s Agreement with the contractor. That would be the most cost effective way to have the road widened to County sub-standards now, with the contractor not having to bear all road construction costs. The Board recommended that the road be developed with a 24 foot road bed and a 20 foot gravel road surface with a Late Comer’s Agreement to allow the contractor to recoup some of his costs.

Morning Workshop Session – Tuesday, October 23, 2007

11:00 AM – Elected Officials Report:

Auditor’s Department update

Attendance: Auditor Brenda Sorensen

Auditor Sorensen noted that the, Senior Accountant position in her office will be vacant effective October 31, 2007 and that the office will be short handed until the Senior Accountant and the Accounts Payable positions are filled.

Auditor Sorensen reported that ballots were mailed out on Friday; noting the process working fairly well with some additional problems with the new envelope printer that were worked through. The process took longer than expected and plans are to begin the process earlier for the Presidential Primary in February.

A new remote ballot drop box has been installed at the Pioneer Center. The Buildings and Grounds crew did a wonderful job.

Auditor Sorensen stated that she had received several complaints about a contracted licensing agent and is working with the State Department of Licensing to resolve the issues.

Auditor Sorensen advised Commissioner Struck that it will be necessary to schedule a Preservation Committee which will be done as soon as Treasurer Burton is available to attend.

11:15 AM – Sheriff Department Update

Attendance: Sheriff Rick McComas and Undersheriff Erik Anderson

Sheriff McComas stated that he was in receipt of the Commissioners email reminding that he needs to prioritize his budget request for 2008 which is working on and will present during future department updates with the Board.

Sheriff McComas informed the Board that the Sheriffs Department would no longer be providing security for the Northwest Wind Partners project as of November 4, 2007. Sheriff McComas stated that Mr. Ross has communicated his intent verbally and will be sending a letter formally requesting the cancellation of the contract; noting Mr. Ross will be contracting with a private company to provide security at the project site.

Undersheriff Eric Anderson stated that he has a purchase request on the Consent Agenda later in the day which is for the purchase of a narcotics detection dog and handler training. Undersheriff Anderson advised that the dog would not be available until February of 2008 at which time the canine Deputy would be attending training; further advising that the vendor has requested a firm commitment from the County. Chairman Thayer questioned if the purchase was included in the Departments 2007 budget with Undersheriff Anderson responding in the affirmative. The Board advised they had no problem with the request and commitment to purchase the dog, however did request that Undersheriff Anderson receive approval from the Auditor since the training and possession won’t occur until February of 2008.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, October 23, 2007

Chairman Ray Thayer reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Donald G. Struck and David Sauter.

Agenda

Business Agenda

Approved (M/Struck, S/Sauter. Passed unanimously) the Business Agenda with the addition of an Personnel Authorization to Advertise for a Maintenance Position in the Public Works Department under New Business.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Sauter, S/Struck. Passed unanimously) the Klickitat County Board of Commissioners Meeting Minutes for October 16, 2007 as presented.

Citizen Comment

No one was present to offer citizen comment.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: Consider approval of Boundary Line Adjustment No. BLA2006-09; Applicant: Dan Damyanovich.

Approved (M/Sauter, S/Struck. Passed unanimously) Boundary Line Adjustment No. BLA-2006-09 which alters Lot 1 and Lot 2 of SP91-10 and grant final approval to the boundary line adjustment for applicant Dan Damyanovich.

In her staff review Assistant Planner Crista Schroder stated the purpose of this adjustment is to adjust the boundaries between Lots 1 and 2 for the purpose of providing more area between the access road to Lot 3 and the existing house on Lot 1; noting the lots as adjusted meet the requirements of the zoning designation which is Suburban Residential. Planner Schroder stated all assurances have been received.

Public Meeting: Consideration for approval of alteration of Lot 12, BLA2005-07 (Mt. View Orchards), Short Plat No. SPL2006-46; Applicant: Judi Cyrus.

Approved (M/Struck, S/Sauter. Passed unanimously) Short Plat SPL2006-46 which alters Lot 12 of BLA2005-07 and grant final approval of the short plat for applicant Judy Cyrus.

In her staff review Assistant Planner Schroder advised that this is a redivision of Lot 12 of BLA2005-07 which is an alteration of a previously subdivided property requiring review by the Commissioners for final approval. Planner Schroder noted that the administrative review has been completed with all conditions attached to preliminary approval having been met.

Public Meeting: Consider approval of Boundary Line Adjustment No. BLA2007-06; Applicant: Arnie Colwell.

Approved (M/Sauter, S/Struck. Passed unanimously) Boundary Line Adjustment No. BLA-2007-06 which alters Lots 1 and 2 of Short Plat SP2000-3 and grant final approval to the boundary line adjustment for applicant Arnold Colwell.

As part of her staff review Assistant Planner Schroder advised the purpose of this boundary line adjustment is to move the lot line so it does not cross the septic drain field of Lot 1. Planner Schroder stated that the lots as adjusted meet the requirements of the zoning designation which is Extensive Agriculture and noted all assurances have been received.

Public Meeting: Consideration of acceptance of road right-of-way, (Harris Rd), Short Plat No. SPL2007-27; Applicant: Robert Botts.

Accepted (M/Struck, S/Sauter. Passed unanimously) the road right-of-way dedication as shown on Short Plat SPL2007-27 for future maintenance of Harris Road and granted final approval with the applicant being Robert Botts.

In her staff review Planner Schroder stated this is a short plat creating 4 lots with Lots 1-3 having frontage along Harris Road and

Public Meetings/Public Hearings/Bid Openings

Lot 4 will have access by way of a 60 wide exclusive easement along Lot 1. Planner Schroder advised that the applicant is deeding 30 feet of right-of-way to the County; noting the administrative review has been competed with all conditions attached to preliminary approval having been met.

Consent Agenda

Approved (M/Sauter, S/Struck. Passed unanimously) the Consent Agenda.

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1) Contract amendment (C25007) between Klickitat County (Health Department) and Central Washington Comprehensive Mental Health which will award the same amount of funds for the same period of service as the DSHS contract amendment which added $12,000 for chemical dependency treatment for the 2005-2007 biennium

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2) Resolution #19307 in the matter of declaring one (1) computer within the Klickitat County Budget & Technical Services Department as surplus to be removed from that departments inventory and for donation the White Salmon Youth Center and to declare surplus one printer for auction per Klickitat County fixed asset policy

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3) Resolution #19407 in the matter of appointing Ryan Birney as the Lead Supervisor for the Klickitat County Technical Services Division to be effective October 16, 2007 and continue until a qualified manager is recruited and hired, unless otherwise terminated. Compensation shall be at $50 per pay period.

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4) Settlement Agreement (C25107) between Klickitat County (Public Works) and Ronald and Lillian Ladiges for acquisition of right-of-way required for the purpose of reconstruction of a portion of Snowden Road #11000 in consideration of $52,337.25 and other considerations.

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5) Resolution #19507 in the matter of authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 04-18-1800-0013/00; Mary Carey.

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6) Resolution #19607 in the matter of authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 04-13-2700-0002/00; Scott Anthony Marlow.

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7) Resolution #19707 in the matter of authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 03-11-0800-0014/00; Jeanine Yeager.

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8) Request submitted by the Sheriffs Department for authorization to purchase one (1) fully trained narcotics detection dog and 80 hour training package, for use by a Deputy Sheriff as handler for narcotics detection; total package cost of $8,500 plus tax.

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9) Klickitat County request for an extension for the Community Development Block Grant # 06-64006-053/High Prairie/FD # 14, through December 2008.

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10) Amendment (C25207) to the Interlocal Communications/Dispatch Services Agreement between the City of White Salmon to share the Spillman records management software to increase interoperability between departments.

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11) Resolution #19807 in the matter of appointing Crista Schroder as the alternate representative for Klickitat County on the WRIA 30 Planning Unit for a term expiring on December 31, 2007.

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12) Resolution #19907 in the matter of appointing Tim Richman as the alternate representative for the City of Kennewick on the WRIA 31 Planning Unit for term expiring on December 31, 2007.

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13) Contract Amendment 7 (C25307) to the contract between Klickitat County (Natural Resources Department) and Aspect Consulting (C02404) to support watershed planning in WRIA 31.

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14) Scheduling a public meeting to be held on Tuesday, November 20, 2007 at 1:30 PM: Consider approval of extension request for Binding Site Plan BSP2006-02; Applicant: Jerry Gaines.

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15) Haul Route Agreement No. 2007-1, (C25407) between Klickitat County (Public Works Department) and Northwest Wind Partners, LLC. to designate haul routes for existing, new, and expanded hauling operations that may cause accelerated deterioration of county roads, specifically Hoctor Road.

Miscellaneous Reports/Updates

PAL Program-Grant Applications

Review and discuss grant applications to fund PAL programs.

Attendance: PAL Coordinator Crystal Dodge and Anna Diamond.

Coordinator Crystal Dodge reviewed three potential grant applications that she would like to submit to support PAL programs as follows: 1) AmeriCorps request for an additional VISTA Volunteer to set up a countywide domestic violence in coordination with local law enforcement and Programs for Peaceful Living geared toward youth with the $4500 supporting match pledged through funding available to the Skamania-Klickitat Community Services Network. This volunteer position would also provide programs and assistance at the PAL Youth Activity Center in Goldendale; 2) Allstate Grant of $5000 with no match requirement to provide a four day domestic and dating violence program in every community throughout the County, and 3) a State Farm Grant request of $20,000 to provide a bike/helmet safety program, drinking and driving program, and fire safety programs in the schools throughout the County. Following discussion the Board was in agreement to allow Coordinator Dodge to move forward with submission of the three grant requests; noting the Commissioners do have final approval if the applications are approved. The Board also reminded that the commitment to the PAL program is for a one year period and should grant funding not be available there is no guarantee that the County will chose to pick up those costs.

Elected Official Report/Update

Dani Burton, County Treasurer: Request for authorization to have software installed on the server utilized by the Treasurer’s and Assessor’s Office.

Attendance: County Treasurer Dani Burton and Chief Deputy Treasurer Kari Whitmire.

Treasurer Burton requested Board approval to allow the installation of Sequel Server Express software at no cost to the County on the server utilized by the Assessor’s and Treasurer’s office. Treasurer Burton advised that their software consultant has nearly completed the process of transferring data from the old inquiry system to the new database and this software is necessary in order to be able to access it. The Board granted their approval to allow installation of the software as requested.

Prosecuting Attorney O’Neill noted he had no items of a general nature for discussion in open session.

Executive Session – Pending and Potential Litigation

The Board convened into Executive Session at 3:00 PM with Prosecuting Attorney Tim O’Neill in accordance with RCW 42.30.110(1)(i) to discuss threatened or potential litigation. It was noted that the session would last for 5 minutes.

The Board reconvened back to Regular session at 3:00 PM.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Struck, S/Sauter. Passed unanimously):

Accounts Payable: (#171937 -172081; Manual Warrant #93355’ and Electronic Transfer #407) for a total of $289,243.96,

New Business

Personnel Authorization to Advertise

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Approved (M/Sauter, S/Struck. Passed unanimously) Personnel Authorization to begin the advertising process to fill a vacant Maintenance Technician position in the Public Works Department at Step 1 ($15.22 per hour) of the collective bargaining agreement.

New Business

Natural Resources Coordination Plan

Natural Resources Department Director Dave McClure advised that the Land and Natural Resources Advisory Committee approved the draft Natural Resources Plan in July, noting they have been working on it for some time; noting the Committee would like to meet with the Board to discuss the plan. In an effort to allow the Commissioners adequate time to review the draft plan Director McClure requested that action be deferred until a later time and when the Committee members can attend.

Superior Court Public Defender Contract:

In attendance: Attorney’s Gwendolyn Grundei, Gerry Matosich, Rick Hansen, Joy Duggan, Chief Civil Deputy Prosecuting Attorney Craig Juris and Chief Financial Officer Glen Chipman..

Speaking on behalf of the group, Attorney Rick Hansen advised that the current public defender contract with Superior Court to provide indigent legal services expires December 31, 2007. Mr. Hansen proposed that the contract be renewed for an additional two year period at the same rate and conditions as the present contract. Following discussion the Commissioners stated they would like the opportunity to speak with Judge Tom Reynolds prior to making a decision and would therefore take the offer under advisement at this time.

Adjournment

There being no further business before the Board, the meeting was adjourned at 3.50 PM.

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Reference Document on File