Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, March 17, 2009

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, March 17, 2009

Chairman David M. Sauter called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer, Rex F. Johnston and David M. Sauter.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Assistant County Engineer Jeff Hunter and Administrative Services Director Glen Chipman. Public Works Director Gordon Kelsey was absent due to attending a training seminar out of the area.

Assistant County Engineer Jeff Hunter provided an overview of agenda items presented by the Public Works Department for the Board’s consideration.

Assistant County Engineer Jeff Hunter presented a 2009 Construction Program update which included the Harms Road Bridge Replacement, the Esteb Quarry Crushing, and Fisherhill Road and Horseshoe Bend Road projects.

Assistant County Engineer Hunter provided a report on County wide maintenance road projects and development issues concerning wind mill projects.

The Board had a discussion concerning an evaluation of the Jail sliding doors provided by a maintenance contractor, with Mr. Hunter recommending that the Jail doors be maintained by replacing the gears and mechanisms every two years. Chairman Sauter suggested that the Jail sliding doors be added to the Capital Project list for future replacement.

Assistant County Engineer Hunter finished the Public Works Department update by reporting on FEMA’s process for mitigating the winter event damages and discussed road damages to Dooley Road.

The Board had a discussion concerning using County Flaggers on upcoming projects in an effort to provide local employment and the advantages of using field office buildings when projects are located in remote locations.

Economic Development Department Update

11:00 AM – Economic Development Department Update

Attendance: Economic Development Director Michael Canon.

Economic Development Director Mike Canon provided an update on recent economic development issues concerning efforts to attract alternative energy development and manufacturing companies to the County.

Director Canon reported on the status of the Community Development project contracts, noting that they had been submitted to the Prosecutor for review.

Workshop Session Agenda (Continued)

Director Canon provided a brief update on I.C.E.’s expansion plans and Delta Petroleum’s activities in the County.

The Board had a discussion concerning the expansion of Insitu’s workforce and the required industrial space needed to meet the company’s needs.

Director Canon presented updates on the Columbia Gorge Community College Renewable Energy Training Program and the Mt. Adams Economic Development Committee.

Director Canon advised that he would be preparing a report including grant requests for the Boards consideration and review of the Tourism Advisory Board’s Advertising grant program.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, March 17 , 2009

Chairman David M. Sauter called the meeting to order at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David M. Sauter.

Agenda

Business Agenda

Approved (M/Thayer, S/Johnston. Passed unanimously) the Business Agenda.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Johnston, S/Thayer. Passed unanimously) the Klickitat County Board of Commissioners Meeting Minutes for March 10, 2009 as presented.

Citizen Comment

Goldendale resident Loren Johnson and the Board had a brief discussion concerning property tax revenues.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: Consideration for approval of adjusting the lot lines of Lot 49, BSP2003-01 and tax Lot 99 (Spearfish substation), BLA2008-12, BSP2008-01; Applicant: Klickitat PUD.

Approved (M/Johnston, S/Thayer. Passed unanimously): Boundary Line Adjustment No. BLA2008-12 and BSP2008-01 which alters Lot 49 BSP2003-01, Tax Lot 99 and Tax Lot 1 and grant final approval to the boundary line adjustment; Applicant: Klickitat PUD.

Assistant Planner Crista Schroder reported that the purpose of the boundary line adjustment is to extend the boundaries of the Spearfish Substation by altering the boundary lines of Lot 49 BSP2003-01, Tax Lot 99 and Tax Lot 1.

Ms. Schroder stated that the zoning for the property is General Industrial, noting that the lots as adjusted meet the requirements of the zoning designation.

Ms. Schroder noted that assurances have been received from the County Health Officer, County Engineer and Planning Director with each signing the boundary line adjustment attesting to this.

Unfinished Business

Follow-up discussion on Ponderosa Park’s request for law enforcement services to enforce speed limit within association

Attendance: Ponderosa Park Homeowners Association President David Kincaid and resident Tom Beck and Prosecuting Attorney Tim O'Neill.

The Board continued a previous discussion concerning Ponderosa Park’s request to enter into an agreement to authorize County law enforcement to enter on the private road system and issue traffic citations, with Prosecuting Attorney Tim O'Neill stating that the Ponderosa Park Homeowners Association does not meet the requirements of a Homeowners Association as defined in State statute RCW 64.38.010(1) and would not be able to approve such an agreement unless the requirements were met.

Following discussion, Mr. Kincaid stated that he believed the Association had and does meet all requirements in the State statute. Chairman Sauter advised Mr. Kincaid to consult with their legal council and continue the discussion with the Prosecutor.

Consent Agenda

Approved (M/Johnston, S/Thayer. Passed unanimously) the Consent Agenda.

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1) Purchase Authorization to allow the Public Health Department to purchase a 2009 Ford Focus SE Hatchback from State bid at a cost of $14,982.91 which includes applicable sales tax.

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2) Contractor Agreement (C06009) between Klickitat County (Public Health Department) and the National Association of County and City Health Officials (NACCHO) to provide $15,000 (CDC Grant Title # (1U8DP001667-01), CCFDA # 93.283) to enable local communities to address chronic disease risk factors of physical inactivity, poor nutrition, and tobacco use at the policy, systems, and environmental change level to reduce the burden of chronic diseases such as arthritis, obesity, diabetes, cardiovascular disease, and cancer, effective March 1, 2009 and shall continue in effect until September 29, 2009.

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3) Resolution No. 03409 in the matter of the revision of the Public Works Department’s Flagger position compensation at Range 5 and allowing the Public Works Department Director to assign lead duties as required for public safety, effective March 1, 2009.

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4) Independent Contractors Agreement (C06209) between Klickitat County and the Greater Goldendale Chamber of Commerce to provide visitor information services, effective January 1, 2009 through December 31, 2009 with a total contract amount not to exceed $15,000.00. Also, a portion of the lodging tax fees received by the County will be transferred to the Chamber on a quarterly basis; And Independent Contractors Agreement (C06109) between Klickitat County and Mt. Adams Chamber of Commerce to provide visitor information services, effective January 1, 2009 through December 31, 2009 with a total contract amount not to exceed $15,000.00. Also, a portion of the lodging tax fees received by the County will be transferred to the Chamber on a quarterly basis.

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5) Settlement Agreement (C06309) between Klickitat County and George H. and Ann Rohrbacker for the acquisition of required right-of-way for the purpose of reconstruction of a portion of Horseshoe Bend Road in consideration of $150.00; And Settlement Agreement (C06409) between Klickitat County and Michael L. and Anne K. Flynn for the acquisition of required right-of-way for the purpose of reconstruction of a portion of Horseshoe Bend Road in consideration of $600.00; And Settlement Agreement (C06509) between Klickitat County and Marven D. and Joan E. Hurtt for the acquisition of required right-of-way for the purpose of reconstruction of a portion of Horseshoe Bend Road in consideration of $1,550.00.

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6) Notice to Contractors and Scheduling of a Bid Opening for 1:30 PM on Tuesday, April 14, 2009, for the Old Jail Remodel Project No. KB-9-3-NC001.

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7) Notice to Contractors and Scheduling of a Bid Opening for 1:30 PM on Tuesday, April 7, 2009, for the Fisher Hill Road Project CRP250.

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8) Department of Natural Resources (DNR) Land Use License No. 50-SE0919 which will allow Klickitat County and it’s contractor to reconstruct and make improvements to Canyon and Fisher Hill Roads through a portion of DNR’s property. The license authorization period is March 2, 2009 through December 31, 2010. The license fee is estimated to cost ($2,500) for the final easement and ($500) for the cost for the timber being removed as part of the clearing and grubbing process.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Johnston. Passed unanimously):

Accounts Payable: (#187277 - 187468) for a net of $269,142.01.

Combined Payroll: (#107781 – 108072, County Benefit Warrants #187222 - 187235, Electronic Transfer #462) $536,085.74.

For a combined total of $805,227.75.

Road Department Payments

Approved (M/Thayer, S/Johnston. Passed unanimously): Pay estimate to payment No. 1 to DeAtley Crushing Company in the amount of $92,075.16, which includes $4,603.76 retainage for a net of $87,471.40 for the Esteb Quarry Crushing WP-37.

Road Department Payments

Approved (M/Thayer, S/Johnston. Passed unanimously): Pay estimate to payment No. 1 to James Dean Construction, Inc. in the amount of $143,444.70, which includes $7,172.24 retainage for a net of $136,272.46 for the Harms Road Bridge, CRP 273, TA-3336, Fed. Aid BROS-2020(038).

Unfinished Business

Executive Session – Pending and potential litigation

The Board convened into Executive Session at 2:20 PM with Prosecuting Attorney Tim O’Neill, Special Deputy Prosecuting Attorney Steve DiJulio, Natural Resources Director Dave McClure and Senior Planner Mo-chi Lindblad to discuss pending and potential litigation specific to Condit Dam, the Dallesport Industrial Park, Energy Overlay Zone, Forest Board Lands, Delta Petroleum and the Roosevelt Barge facility in accordance with RCW 42.30.110(1)(i). It was noted that the session would last until 4:30 PM.

The Board reconvened back to Regular Session at 4:30 PM.

Adjournment

There being no further business before the Board, the meeting was adjourned at 4:35 PM.

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Reference Document on File