Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, February 2, 2010

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, February 2, 2010

Chairman Rex F. Johnston called the meeting to order at 9:30 AM. Commissioners present: Ray Thayer, David Sauter and Rex Johnston.

Workshop Session Agenda

9:30 AM – Legislative Report

Attendance: Lobbyist Jim Potts, via teleconference and Administrative Services Director Glen Chipman.

Lobbyist Jim Potts provided a brief update on the current State legislative session.

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Public Works Director Gordon Kelsey presented a brief review of Public Works items on the Consent Agenda for Board consideration later in the afternoon, followed by updates on the 2009 Construction Program’s Rock Creek Bridge project and the design phase of various 2010 Construction Program projects.

The Board had a discussion concerning road maintenance projects, available rock pits for acquiring crushed rock for road projects and county wide load restrictions.

Director Kelsey requested and received Board concurrence to begin the hiring process for an engineering intern to assist in the office and in the field for the up coming construction season. Director Kelsey noted that the required personnel authorization would be prepared for the Consent Agenda next week.

Director Kelsey advised that depending on the weather, East Side road crews will be going to four – 10 hour days the end of March.

Commissioner Sauter left the meeting at 10:45 AM.

The Board had a discussion regarding wind farm projects and their proposed use of various county roads, with Director Kelsey advising that he will be meeting with representatives from the Juniper Canyon & Bighorn 2 wind energy projects to discuss the development of a haul road agreement.

Sheriff Rick McComas: Department Update

11:00 AM – Elected Officials Report

Attendance: Sheriff Rick McComas, Undersheriff Erik Anderson and Ponderosa Park Homeowners Association representatives David Kincaid and Tom Beck.

The Board had a discussion concerning a letter of understanding between the Sheriff and the Ponderosa Park Homeowners Association to authorize County Sheriff Deputies to enter Ponderosa Park upon their private road system and issue traffic citations to any one in violation of the posted speed limit.

Following discussion, the Board requested that Sheriff McComas work with the Prosecuting Attorney and Ponderosa Park representatives to develop the letter of understanding.

Sheriff McComas provided a follow up report concerning the number of traffic citations sent to the courts which was followed by discussion.

The Board had a discussion concerning the animal agency that has been taking the county’s stray animals, with Sheriff McComas advising that due to the agency’s budget short-fall he anticipates that the county’s cost will increase.

Following discussion, Sheriff McComas noted that he will look at alternative animal agencies.

Sheriff McComas provided an update on recruitment, testing and training of new hires, noting that the department is exploring alternative testing organizations to better prepare new hires to successfully complete the academy training and decrease the costs to the county.

The Board had a brief discussion concerning the importance of continued funding for watershed planning, with Natural Resources Director Dave McClure presenting a draft letter of support addressed to Governor Gregoire and state legislators for the Boards consideration and review.

Following discussion the Board expressed their support of the letter.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, February 2, 2010

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer and Rex Johnston. Commissioner David Sauter was absent due to a previous commitment.

Agenda

Business Agenda

Approved (M/Thayer, S/Johnston. Passed unanimously): the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Thayer, S/Johnston. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for January 26, 2010 as presented.

Citizen Comment

Dallesport resident Raymond Clough inquired if the Board had reviewed his code violation case and what they had determined.

Commissioner Thayer advised that the Board received copies of the complete file late last week, noting that he had not had enough time to review the file. Commissioner Johnston acknowledged that he had not had an opportunity to fully review the file as well.

County Auditor Brenda Sorensen requested and received Board authorization to purchase a replacement security jump (thumb) drive key which is required for the ChequeScribe program to function.

Auditor Sorensen noted that the drive key is the original that came with the software program in 2002 and has worn out and a new one is necessary to be able to print County warrants (checks).

Planning Director Curt Dreyer provided a brief update on the Energy Overlay Zone (EOZ), the proposed Sundoon project and the Husum-BZ plan update.

Consent Agenda

Approved (M/Thayer, S/Johnston. Passed unanimously) the Consent Agenda.

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1) Resolution #02510 calling for bid proposals and scheduling a bid opening to be held at 1:30 PM on Tuesday, April 6, 2010 to designate the official county newspaper for advertising of all legal notices and delinquent tax lists as well as all notices to be published by newspapers of general circulation in Klickitat County per the RCW.

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2) Interlocal Funding Assistance Agreement (C02810) between Klickitat County and Washington Gorge Action Programs granting operating funds in the amount of $15,000.00 to the Bingen/White Salmon Community Youth Center for the 2010 budget year.

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3) Personnel Authorization to begin the advertising process to fill a vacant Deputy Prosecuting Attorney position within the Prosecutor’s Office at Grade 20, Step 1 ($23.88 per hour). This position became vacant on January 20, 2010.

4) Memorandum from the Planning Department scheduling a public meeting to be held on Tuesday, February 16, 2010 at 1:30 to consider approval of alteration of Lot 4, Short Plat No. SPL2009-06; Applicants: Fred and Diane Paxson.

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5) Contract (C02910) for Services between Klickitat County and ARAMARK Correctional Services LLC to have the exclusive right to provide food service at the Klickitat County Jail. This agreement shall commence on January 1, 2010 and shall continue through December 31, 2011 and by mutual agreement, may be renewed for additional twelve (12) month periods, provided that the services and the prices thereof have been mutually agreed upon by the parties.

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6) Agreement (C03010) for Reimbursable Services between Klickitat Public Utility District No. 1 and Klickitat County (Public Works Department) for the purpose of performing reimbursable work. The terms of this agreement shall be effective February 2, 2010 through December 31, 2014, and shall be renewable for a five (5) year term upon the mutual written consent of the parties.

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7) Agreement (C03110) for Reimbursable Services between White Salmon Valley School District No. 406-17 and Klickitat County (Public Works Department) for the purpose of performing reimbursable work. The terms of this agreement shall be effective February 2, 2010 through December 31, 2014, and shall be renewable for a five (5) year term upon the mutual written consent of the parties.

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8) Agreement (C03210) for Reimbursable Services between Klickitat County Fire District No. 1 and Klickitat County (Public Works Department) for the purpose of performing reimbursable work. The terms of this agreement shall be effective February 2, 2010 through December 31, 2014, and shall be renewable for a five (5) year term upon the mutual written consent of the parties.

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9) Agreement (C03310) for Reimbursable Services between Wishram School District and Klickitat County (Public Works Department) for the purpose of performing reimbursable work. The terms of this agreement shall be effective February 2, 2010 through December 31, 2014, and shall be renewable for a five (5) year term upon the mutual written consent of the parties.

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10) Agreement (C03410) for Reimbursable Services between the City of Bingen and Klickitat County (Public Works Department) for the purpose of performing reimbursable work. The terms of this agreement shall be effective February 2, 2010 through December 31, 2014, and shall be renewable for a five (5) year term upon the mutual written consent of the parties.

11) Memorandum from the Planning Department scheduling a public meeting to be held on Tuesday, February 9, 2010 at 1:30 PM to consider approval of alteration of Lot 1, SPL2000-17, Boundary Line Adjustment No. 2009-12; Applicants: White Salmon School District and Don Cox.

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12) Alternative work schedule for a Public Health Nurse position within the Public Health Department allowing a flexible work schedule to work three – 10 hour days per week, Tuesday, Wednesday and Thursday, 7:00 AM to 6:00 PM.

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13) Coordinated Prevention Grant No. G1000431 Agreement (C03510) between Klickitat County (Solid Waste Department) and the Washington State Department of Ecology to provide up to $72,517.00 in matching funds to assist programs that: collect, treat and recycle or properly dispose of residential moderate risk waste from Klickitat County Landfills; and, to promote public outreach programs to raise the publics awareness of services available to dispose of wastes in a manner that protects human health and environment, effective on January 1, 2010 and will expire December 31, 2011.

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14) Notice of Termination for Road Haul Agreement No. 2007-2 between Klickitat County (Public Works Department) and Delta Petroleum Corporation, executed on October 4, 2007 and all amendments and to release Bond No. B003901 in the amount of $400,000.00 pursuant to the terms of the road haul agreement.

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15) Signature authorization for the ARRA (American Recovery and Reinvestment Act) funded Department of Commerce, Energy Efficiency and Conservation Block Grant for Smaller Cities and Counties, Commerce Energy Policy Division, which identifies signature authority for grant purposes including designating Assistant County Engineer Jeff Hunter and Public Works Finance Manager Susan Gregson as authorized representatives for the purpose of requesting reimbursement of grant funds.

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16) Administrative Offer Summaries for the Van Hoy Road Project, CRP 288, to begin the right-of- way acquisition negotiations for various parcels.

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17) Grant Agreement (C03610) between Klickitat County (Sheriff’s Department) and the State of Washington Department of Commerce, Community Services Division, Safe and Drug-Free Communities Unit to provide $9,999.00 in U.S. Department of Justice, Bureau of Justice Assistance funding to units of local governments to recover or retain criminal justice related jobs, or to improve the operations of the criminal justice system, effective July 1, 2009 through June 30, 2010.

Elected Official Report/Update

Prosecutor’s Update

Prosecuting Attorney Tim O’Neill noted he had no items of a general nature for discussion in open session.

Executive Session – Pending and Threatened Litigation

The Board convened into Executive Session at 1:55 PM with Prosecuting Attorney Tim O’Neill, Special Counsel Steve DiJulio (via telephone conference) and Public Works Director Gordon Kelsey in accordance with RCW 42.30.110(1)(i) to discuss pending and threatened litigation. It was noted that the session would last for twenty (20) minutes. At 2:15 PM it was announced that the session would be extended for ten (10) minutes. At 2:25 PM it was announced that the session would be extended for an additional ten (10) minutes.

The Board reconvened back to Regular Session at 2:35 PM.

Elected Official Report/Update

Chairman Johnston noted for the record that there were no decisions as a result of the executive session discussion.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Johnston. Passed unanimously):

Accounts Payable: (#197294 - 197424) for a total of $96,972.45 for the date ending February 1, 2010.

There were no Payroll warrants requiring approval.

Adjournment

Approved (M/Thayer, S/Johnston. Passed unanimously): There being no further business before the Board, a motion was made to adjourn the meeting at 2:35 PM.

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Reference Document on File