Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, March 16, 2010

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, March 16, 2010

Chairman Rex F. Johnston called the meeting to order at 9.30 AM. Commissioners present: Ray Thayer and Rex F. Johnston. Commissioner David M. Sauter was absent due to a previous commitment.

Workshop Session Agenda

9:30 AM – Legislative Report

Attendance: Lobbyist Jim Potts, via teleconference.

Lobbyist Jim Potts provided a brief update on the current State legislative session.

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Public Works Director Gordon Kelsey provided a review of Consent Agenda items and a payment approval for the Board’s consideration which was followed by an update of the 2009-2010 Construction Program.

Director Kelsey presented a brief update on the design phase of 2010 road construction projects and an update of road maintenance projects.

Director Kelsey advised the Board concerning a permit that was issued for seismic exploration in the eastern part of the county, noting that the company will be running a co-ax cable just east of the Range line separating Range 21 & 22.

Director Kelsey reported that he would be meeting later in the afternoon with representatives from ABATE, noting that he had invited the Sheriff to participate in the meeting.

The Board had a discussion concerning a cycling road race schedule for Thursday, June 3^rd that proposes to start in Trout Lake and run south to BZ Corners and then north to Glenwood and return to Trout Lake, with Director Kelsey presenting maps marked where it would be necessary to use flaggers for the safety of the cyclists and the public.

Following discussion, the Board recommended that the day of the road race be re-scheduled for the weekend, with Director Kelsey advising that he would have a discussion with the event’s promoter.

11:00 AM –Economic Development Department Update

Attendance: Economic Development Director Michael Canon.

Economic Development Director Michael Canon provided a brief department update which included a report regarding a potential business considering locating a manufacturing facility in Klickitat County, a discussion concerning 2010 Community Development Grants and the criteria which makes a entity qualified to receive county funds, an update on the Columbia Gorge Regional Airport and a Tourism Advisory Board activities report.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, March 16, 2010

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer and Rex F. Johnston. Commissioner David Sauter was absent due to a previous commitment.

Agenda

Business Agenda

Approved (M/Thayer, S/Johnston. Passed unanimously): the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Thayer, S/Johnston. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for March 9, 2010 as presented.

Citizen Comment

No one was present to offer citizen comment.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: Consider approval of Lot 1, BLA2009-05, Short Plat No. SPL2009-20; Applicant: Six S Company.

Approved (M/Thayer, S/Johnston. Passed unanimously): Short Plat SPL2009-20, which alters Lot 1 of Short Plat No. SPL92-13, as altered by SPL2001-31 and BLA2009-05, and grant final approval for the short plat; Applicant: Six S Company/Tom Stevenson.

Assistant Planner Crista Schroder reported that Short Plat SPL2009-20 is a short plat creating 4 lots, re-dividing Lot 1 of Short Plat SP92-13, as altered by SPL2001-31 and BLA2009-05.

Ms Schroder advised that an administrative review of the short plat had been completed and that all conditions had been met with all assurances received.

Consent Agenda

Approved (M/Thayer, S/Johnston. Passed unanimously) the Consent Agenda with item No. 2 being pulled for further consideration.

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1) Request for a budget transfer of funds, to move budget allocation of $67,919.00 to the proper codes for transferring funds from the General Fund #001 to the Indigent Defense Services Fund #136. The account codes requested for this transfer were incorrectly setup for reporting purposes and the errors were not corrected in time to change the allocations prior to adopting the 2010 Budget. The new codes have been obtained in 2010 which now requires a budget transfer within to move the allocations to the proper codes.

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2) (Pulled) Resolution in the matter of the approval of the revision of the 2010 salary schedule for non-represented employees to address compensation for temporary election workers with the expansion of Grade 27 beyond step four (4) with a consistent three percent (3%) between each step allowing for the recognition of previous years of service and assignment, effective January 1, 2010.

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3) Resolution #04610 in the matter of the approval of the revision of the Administrative Services organizational chart reflecting a reassignment of a full time position moving from the Technical Services Division to the Personnel Division to meet the service needs of the departments, effective March 1, 2010.

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4) Resolution #04710 and Letter in the matter of appointing Doug Miller as an alternate representative of the Mid-Columbia Fisheries Enhancement Group, to the Klickitat Citizens Review Committee. Appointment shall be for a three (3) year term expiring March 1, 2013.

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5) Resolution #04810 in the matter of authorizing submission of a planning-only Community Development Block Grant application to the Washington Department of Commerce on behalf of the Klickitat Community requesting $24,000.00 to analyze community/youth center needs in the community, required certifications and designation of Commissioner Rex F. Johnston as the authorized Chief Administrative Official and authorized representative to act in all officials matters in connection with this application and Klickitat County’s participation in the State of Washington CDBG Program.

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6) Resolution #04910 in the matter of re-appointing David Guenther, District #3 position to a four (4) year term as a member of the Klickitat County Noxious Weed Control Board, expiring April 1, 2014.

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7) Resolution #05010 in the matter of scheduling a public hearing to be held on Tuesday, April 6, 2010 at 1:30 PM to consider declaration of certain county vehicles/equipment as surplus and to consider a proposal to dispose of same at a public sealed bid auction by the County Treasurer and to set a date.

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8) Notice to Contractors and Scheduling of a Bid Opening for 1:30 PM on Tuesday, April 13, 2010, for the Low Cost Run-Off-Road Safety, CRP297.

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9) Amendment No. 1 (C06910) to Task Order No. 1, Water Resource Inventory Area 31 Watershed Implementation Service Agreement No. C03309 between Klickitat County (Natural Resources Department) and Aspect Consulting, to increase the not to exceed budget from $153,000.00 to $163,000.00 in support of required additional meetings and required more detailed analysis for a pre-feasibility storage study which is funded by Ecology Grant No. G0900153.

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10) Task Order No. 7 (C07010) for Water Resource Inventory Area 31 Watershed Plan Implementation Service Agreement (C05309) between Klickitat County (Natural Resources Department) and Aspect Consulting to provide technical support as directed by the County, for meeting facilitation and pre-feasibility assessment of water storage opportunities in WRIA 31 and support for pursuing funding for the next phase of water storage assessment. The not to exceed budget for the Task Order is $10,000.00 and is effective March 16, 2010 to December 31, 2010.

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11) Personnel Authorization to begin the advertising process to fill seven (7) temporary Flagger/Labor positions within the Public Works Department at Grade 29, Step 1 ($11.00 per hour).

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12) Request for concurrence to award bid to Bob’s Glass of The Dalles, Oregon, for the /Annex 4 Entry Door Replacement Project N10018, as bid in the amount of $4,144.13.

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13) Request For Qualifications (RFQ) and scheduling Tuesday, April 13, 2010 at 1:30 PM to open proposals for a Radio Project Lead and scheduling Tuesday, April 20, 2010 at 1:30 PM to open proposals for Radio Engineering Services.

Department Update

Senior Services Director Sharon Carter: Department and budget update.

Attendance: Senior Services Director Sharon Carter and Administrative Services Director Glen Chipman.

Senior Services Director Sharon Carter provided a department update, advising that she has encouraged the Senior Services Advisory Committee to contact state legislatures concerning proposed budget cuts to funding sources for senior transportation and other services.

Director Carter reported that due to budget constraints, senior fun trips have been scaled back to accommodate the demand for regular senior transportation, noting that the Senior Services Advisory Committee have requested a meeting with the Board to discussion their budget concerns.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Johnston. Passed unanimously):

Accounts Payable: (#198502 - 198689) for a total of $206,622.60 for the date ending March 15, 2010.

There were no Payroll warrants requiring approval.

Road Department Payments

Approved (M/Thayer, S/Johnston. Passed unanimously): Pay estimate No. 5 to Thompson Brothers Excavating, Inc. in the amount of $169,941.45, which includes $8,497.07 retainage for a net of $161,444.38 for the Rock Creek Bridge, CRP 274, TA-3341, Fed. Aid BRS-M201(001).

Adjournment

Approved (M/Thayer, S/Johnston. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 2:27 PM.

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Reference Document on File