Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, March 23, 2010

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, March 23, 2010

Chairman Rex F. Johnston called the meeting to order at 10:05 AM. Commissioners present: Ray Thayer, David M. Sauter and Rex F. Johnston.

Workshop Session Agenda

10:05 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Public Works Director Gordon Kelsey presented a review of Consent Agenda items on the afternoon agenda for Board consideration.

Director Kelsey provided an update on the 2010 Construction Program which included the Rock Creek Bridge Project, the County Wide, Low Cost Run-Off-Road Safety Project, the Pioneer Center HVAC Repair Project, and discussion concerning the 2010 design phase for various County roads followed by a brief update on road maintenance projects.

The Board had a brief discussion concerning a request from the Twin Bridges Museum to consider possibly allowing the museum to place a portable building on county property in Lyle, with Director Kelsey noting that he would look into the matter.

Director Kelsey provided a follow-up to last weeks meeting with ABATE which Sheriff Rick McComas also attended. Director Kelsey noted that ABATE will be following up with a plan to address all areas of concern from last year’s event prior to consideration of a lease agreement.

Director Kelsey requested and received Board support regarding converting a section of Van Hoy Road to an all weather road.

Director Kelsey advised the Board concerning an issue that has developed regarding an un-permitted bank of mail boxes that has been placed too close to the road. Director Kelsey noted that he would continue to work with the local post master to resolve the matter.

The Board had a brief discussion regarding an Inter Department Use Agreement which County departments and agencies would use for leasing or renting county facilities, with the Board expressing support to allow Public Works to oversee the process.

11:00 AM – Personnel Department Update

Attendance: Personnel Manager Randi Post and Administrative Services Director Glen Chipman.

Personnel Manager Randi Post provided a department report which included updates on the Benefit Committee election and the Wellness Committee’s activities and programs to encourage employees to start living a healthier lifestyle.

Executive Session – Personnel Performance of a Public Employee

The Board convened into Executive Session at 11:45 AM with Personnel Manager Randi Post and Administrative Services Director Glen Chipman in accordance with RCW 42.30.110(1)(g) to discuss the performance of a public employee. It was noted that the executive session would last for five (5) minutes. At 11:50 AM it was announced that the executive session would be extended for an additional five (5) minutes.

The Board reconvened back to Regular Session at 11:55 AM.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, March 23, 2010

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David Sauter.

Agenda

Business Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously) the Business Agenda, noting that the Public Hearings scheduled for 3:00 PM had been postponed.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Thayer, S/Sauter. Passed unanimously) the Klickitat County Board of Commissioners Meeting Minutes for March 16, 2010 as presented. Commissioner Sauter abstained due to being absent from the March 16, 2010 meeting.

Citizen Comment

Husum area resident Jerry Smith advised the Board that the committee seeking to withdraw from Klickitat County Fire District #3 for the purpose of forming a new fire district with the City of White Salmon Urban Growth Area (UGA) is claiming all the area north of Loop Road to the National Scenic Area boundary as the City of White Salmon’s UGA, noting that the City of White Salmon’s UGA is everything south of Loop Road.

Mr. Smith noted that he strongly disagrees with the committees assumption and also contends that the committee’s- own petition and documents are in conflict with each other, due to some of the individuals that signed the petition not living within the City of White Salmon’s UGA.

Goldendale resident Del Crosby expressed disapproval for the County to provide funding for the proposed transfer of Brooks Memorial State Park to the Central Klickitat Conservation District, noting that tax dollars should be used to create jobs and support schools.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: Consider approval of alteration of Lots 9 and 10, Block B, McAllister to Glenwood, Boundary Line Adjustment No. BLA2009-14; Applicant: Lonne Williams.

Approved (M/Sauter, S/Thayer. Passed unanimously): Approval of Boundary Line Adjustment No. BLA2009-14 which alters Lot 9 and 10, Block B, McAllister to Glenwood and grant final approval to the boundary line adjustment; Applicant: Lonne Williams.

Assistant Planner Crista Schroder reported that the purpose of the boundary line adjustment is to combine the lots to create one building site.

Ms. Schroder noted that the zoning for the property is Rural Center and the lots as adjusted meet the requirements of the zoning designation.

Ms. Schroder noted that assurances have been received from the County Health Officer, County Engineer and Planning Director and each has singed the boundary line adjustment attesting to this.

Consent Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously) the Consent Agenda with the following stipulations: item #3, in no way encumbers the County to a 50% match and item #4, temporary changes within the Sheriff’s Department with alteration to the resolution to delete the Sheriff from receiving a stipend. It was noted for the Record that no recommendation for or against was submitted from the Personnel Department when asked to prepare and submit the resolution for Board consideration.

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1) Request for a budget transfer of funds to move budget allocations to the proper codes for accounting for the Airport Capital Project Fund #305 to enable use of Job Cost Project tracking. The purpose of the transfer is to move the many lines of budget to one line and will enable use of Job Cost Project tracking.

2) Memorandum from the Planning Department scheduling a public meeting to be held on Tuesday, March 30, 2010 at 1:30 PM to consider acceptance of the road right-of-way dedication, Sleepy Hollow Road, Short Plat No. SPL2008-44; Applicant: Patricia Morgan.

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3) Grant Agreement (C07110) No. G1000536, for Planning Unit Administrative Support WRIA 30 between Klickitat County (Natural Resources Department) and the State of Washington Department of Ecology for the purpose of providing $40,000 in grant funding which required a $40,000 (50%) Interlocal match for a total project cost of $80,000. This Planning Unit Support Grant will be used to provide some of the critical base funding for coordination, administration and facilitation of the ongoing implementation of the WRIA 30 Watershed Plan and Detailed Implementation Plan. The effective date of this grant agreement is when it is signed by the Department of Ecology and the project must be completed on or before June 30, 2011.

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4) Resolution #05110 in the matter of the approval of a temporary additional Deputy Sergeant position in the Sheriff’s Department and stipend for the Sheriff and for the Chief Administrative Deputy for appointment as interim Undersheriff due to the vacant Undersheriff position, effective March 16, 2010 to July 15, 2010. Compensation for the interim Undersheriff responsibilities shall be at $262.50 each per pay period. The Sheriff’s Department is allowed to temporarily increase the Deputy Sergeant staffing level from three (3) to four (4) positions with the Sheriff’s Department Organizational Chart remaining as outlined with three (3) Deputy Sergeant and fourteen (14) Deputy Sheriff Positions when the temporary position ends, July 15, 2010.

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5) Alternative work schedules for the Facilities Maintenance Lead Technician, Facilities Maintenance Technician and the Grounds Facilities Technician positions within the Public Works Department allowing flexible work schedules for the benefit of the county to provide coverage for the spring/summer fairgrounds events, including weekends.

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6) Resolution #05210 in the matter of the Public Works Department revised Organizational Chart, revised job descriptions for the Project Engineer II position and the Clerical Administrative Assistant IV/Accounting Clerk position and approval for an additional .6 FTE Clerical Administrative Assistant I position, effective March 1, 2010.

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7) Resolution #05310 in the matter of the revisement of Resolution No. 17505 Grievance Procedure to comply with the Americans with Disabilities Act of 1990, due to the retirement of John Ihrig, ADA coordinator and the reorganization of the Public Works Department the contact information in Resolution No. 17505 is no longer valid. The name John Ihrig is to be replaced with Maintenance Project Engineer I, effective March 23, 2010.

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8) Notice of a public hearing to be held Tuesday, April 20, 2010 at 1:30 PM to consider proposed amendments to the Klickitat County Six Year Transportation Improvement Program for 2010-2015.

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9) Community Development Block Grant Grantee Closeout Performance Report, Grant #06-64006-053, Klickitat County Fire District #14 Fire Hall and Community Center Project for the project period of October 12, 2006 through March 2, 2010.

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10) Small Works Contract (C07210) and bid award between Klickitat County (Public Works Department) and Access Electric & Heating Inc. for the Pioneer Center HVAC Modifications Project #NC014 for the total bid amount of $25,348.58. The Engineer’s estimate was $25,003.43.

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11) Settlement Agreements between Klickitat County and the following property owners for the acquisition of required right-of-way for the purpose of reconstruction of a portion of Johnston Road, County Road #13670 as follows:

· (C07310) Carol L. Delorenzo 0.02 Acres Parcel No. 03-12-0353-0004/00

· (C07410) Erica L. Sandstedt 0.01 Acres Parcel No. 03-12-1153-0001/00

· (C07510) Erica L. Sandstedt 0.06 Acres Parcel No. 03-12-1153-0002/00

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12) Professional Services Agreement (C07510) between Klickitat County (Public Health Department) and Gorge Networks, Inc. to provide a domain registration and annual web hosting services for the webpage for the Healthy People Alliance, effective March 15, 2010 and shall continue until terminated under the provisions of Article XVI or by mutual consent of the parties. Compensation for services will be funded through grant sources and are provided for in the 2010 budget. (Web hosting is $12.95/month, domain registration is $15.95/year)

Elected Official Report/Update

Prosecutor’s Update

Prosecuting Attorney Tim O’Neill provided a brief department update, noting that the vacant Deputy Prosecuting Attorney position had been filled.

Executive Session – Pending & Potential Litigation

The Board convened into Executive Session at 2:05 PM with Prosecuting Attorney Tim O’Neill in accordance with RCW 42.30.110(1)(i) to discuss pending and potential litigation specific to a real estate matter. It was noted that the executive session would last for ten (10) minutes.

The Board reconvened back to Regular Session at 2:15 PM.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Sauter. Passed unanimously):

Accounts Payable: (#198793 – 198918 and DOR electronic transfer #504) for a total of $321,452.84.

There were no Payroll warrants requiring approval.

Adjournment

Approved (M/Thayer, S/Sauter. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 2:22 PM.

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Reference Document on File