Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, April 20, 2010

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, April 20, 2010

Chairman Rex F. Johnston called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer, David M. Sauter and Rex F. Johnston.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey, Assistant County Engineer Jeff Hunter and Administrative Services Director Glen Chipman.

Public Works Director Gordon Kelsey began his department update with a review of the public hearing to consider proposed revisions and amendments to the Six Year and Annual Transportation Improvement Programs and a bid opening for the Fisher Hill Quarry scheduled for 1:30 PM, followed by an overview of Consent Agenda items and pay estimates on the afternoon’s agenda for Board consideration.

Director Kelsey provided a brief update on current construction program projects, road maintenance projects and a schedule of events to be held on county facilities in April and May.

Director Kelsey reported that there was a rock slide on the Glenwood Highway, noting that crews removed approximately 120 loads of rock (1,200 cubic yards) from the ditch and bank.

Director Kelsey provided a follow up to a previous discussion, noting that he is working with the promoter of the weekday bike race to coordinate a meeting with other County Departments to prepare for the up coming event.

Assistant County Engineer Jeff Hunter requested and received Board approval to hire three (3) temporary interns for the survey crew and two (2) temporary flagger/laborers to be used as scale men, with Mr. Hunter advising that the positions will be filled as needed.

The Board had a discussion concerning the Radio Lead RFQ’s for the radio project, with Administrative Services Director Glen recommending that a committee be formed to review and rank the top three (3) candidates to be forwarded to the Board for final review and consideration.

Following discussion, Director Chipman inquired if someone from Public Works would be part of the review committee, with Director Kelsey agreeing that Public Works would participate.

Mr. Hunter provided a brief follow up regarding RAP funding, noting that funding not used for phase I of the Hale Road project may, with a written request be transferred to Phase II of the project. Mr. Hunter advised that he is waiting for official confirmation before moving forward.

11:00 AM – Economic Development Department Update

Attendance: Economic Development Director Michael Canon.

Economic Development Director Michael Canon provided a department update which included a report concerning MCEDD (Mid Columbia Economic Development District) activities and projects which was followed by a discussion concerning two (2) possible grants that would provide funding for a revolving loan program for Klickitat County businesses.

Following discussion, the general consensus of the Board was supportive of using the County’s required $50,000 match to leverage the $200,000 grant if approved instead of the $99,000 USDA, Rural Development grant.

Director Canon reported that the Skamania EDC recently organized a Skamania and Klickitat County Economic Roundtable meeting with Senator Maria Cantwell and her staff.

The Board had a discussion regarding the April 8^th Renewable Northwest Projects meeting involving five Mid-Columbia Counties concerning a FAA and DOD moratorium on construction of new wind farms in the Mid-Columbia region, with Director Canon noting that the FAA/DOD logic apparently is that there are enough wind farms currently installed that the accumulative impact is starting to cause scatter to the military radar station in Fossil .

Director Canon provided updates on the Horizons Telecom Committee and SAWNet and their efforts to expand broadband capabilities within the County and KCPEDA 2010 Community Development grants.

Director Canon reported that the PNWA - Pacific Northwest Waterways Association plans to close the locks at The Dalles Dam, Bonneville Dam and the John Day Dam for repairs which will affect transportation on the Columbia River for four (4) months.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, April 20, 2010

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David Sauter.

Agenda

Business Agenda

Approved (M/Thayer, S/Sauter. Passed unanimously): the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Sauter, S/Thayer. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for April 13, 2010 as presented.

Citizen Comment

The Board had a discussion concerning the resignation of one of the West End Services representatives and considered how services could be more efficient and/or consolidated by other county departments, with Building and Code Compliance Director Skip Grimes requesting that the Board approval the Personnel Authorization to replace the position.

Following discussion, the Board advised that they would review the position.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: Consider the Planning Commissions recommendation to approve Zone Change Application ZON2010-01 which is to rezone parcels 04-10-0207-1911/00 (24.02 acres) and 04-10-0207-1901/00 (38.21 acres) currently multi-zoned Resource Lands (22.41 acres), Forest Resource (38.21 acres), and Rural Residential 2 (1.61 acres) all to Resource Lands totaling 62.23 acres. (3 Meyers Road, BZ Corner vicinity); Applicant: Judy Gross.

Approved (M/Sauter, S/Thayer. Passed unanimously): Ordinance No. OØ42Ø2Ø1Ø to summarily accept the findings and conclusions as presented by the Planning Commission and grant approval for Zone Change Application ZON2010-01 and to amend the Klickitat County Zoning Map rezoning Parcels No. 04-10-0207-1911/00 (24.02 acres) and 04-10-0207-1901/00 (38.21 acres) that are currently multi-zoned Resource Lands (22.41 acres), Forest Resource (38.21 acres) and Rural Residential 2 (1.61 acres) all to Resource Lands totaling 62.23 acres. Property is located within a porting of Section 2, Township 4 north, Range 10 east, W.M. (3 Meyers Road, BZ Corner vicinity); Applicant: Judy Gross.

Attendance: Senior Planner Joseph Sheridan. The Applicant was not present.

Chairman Johnston opened the public meeting and stated the purpose of the meeting is to consider a rezone request of approximately 62.23 to Resource Lands and requested a staff review.

Senior Planner Joseph Sheridan provided a brief review of the proposal, noting that the Applicant is consolidating the acreages and has demonstrated the proposal is consistent with the criteria for granting the zone change.

Chairman Johnston asked for public comment and getting no response, he noted for the record that there was no one present wishing to provide public comment.

Request for Qualifications Opening for Radio Engineering Services:

RFQs forwarded (M/Sauter, S/Thayer. Passed unanimously): to Administrative Services Director Glen Chipman for review and recommendation of four (4) RFQ’s received for Radio Engineering Services for the implementation of a county-wide public safety radio system.

• Keenwire Hood River, Oregon
• RAM Network & ICOM Services Sammamish, Washington
• Hatfield & Dawson Firm Seattle, Washington
• ADCOMM Engineering Company Bothell, Washington

Public Hearing: Consider amendments to update the Klickitat County Six Year Transportation Improvement Program for 2010-2015 and the 2010 Annual Road Construction Program.

Approved (M/Thayer, S/Sauter. Passed unanimously): Resolution #06210 in the matter of revision of and addition to the 2010-2015 Six Year Road Construction Program by bringing forward from later years to the present year of 2010, and to add to the Six Year Road Construction Program Item # 40: Phase 1 and Phase 2 Hale Road, County Road # 46180, M.P. 7.66 to M.P. 13.98.

Approved (M/Thayer, S/Sauter. Passed unanimously): Resolution #06310 in the matter of revision of and additions to the 2010 Annual Road Construction Program by adding Item #25, Hale Road Phase 1, County Road #46180, M.P. 7.66 to M.P. 11.91 and Item #26, Hale Road Phase 2, County Road 346180, M.P. 11.91 to 13.98.

Prior to adoption of the resolutions the public hearing proceeded as follows with Chairman Johnston opening the hearing and indicating the procedural sequence following which he asked for a staff review.

Public Works Director Gordon Kelsey provided a brief review of the proposed revisions to the Six Year and Annual Road Construction Programs, noting that Hale Road Project is being moved to 2010 due to additional funding received from the County Road Administration Board (CRAB) for the design and construction of Phase 1 and the design and right-of-way for phase 2.

Chairman Johnston noted for the record that there was no one present wishing to speak for or against the proposals and closed the public hearing to further public testimony.

Bid Opening: Fisher Hill Quarry WP-41.

Bids forwarded (M/Thayer, S/Sauter. Passed unanimously): to the Public Works Department for their review and recommendation of one (1) bid received for the Fisher Hill Quarry WP-41 Project consisting of manufacturing and stockpiling of “Crushed Surfacing Top Course ¾”-0” “Crushed Surfacing Base Course 1 ¼”-0”; “Maintenance Rock ¾”-0”; “Coverstone ¾”-0; “Ballast”, “Snow Sand”, “Quarry Spalls”, and other work all in accordance with the Contract Plans, Provisions, and Standard Specifications. Engineer’s estimate: $451,501.00.

· DeAtley Crushing Company Lewiston, Idaho $403,420.00

Consent Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously) the Consent Agenda with items #8 & #9 being pulled due to being listed on Consent Agenda in error.

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1) Proclamation declaring the week of April 18 through April 24, 2010 as “National Crime Victims’ Rights Week” in Klickitat County and urging all concerned citizens throughout Klickitat County and America to raise awareness of victims’ rights and reaffirm Klickitat County’s commitment to respect and enforce victim’s rights and address their needs during Crime Victims’ Rights Week and throughout the year.

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2) Project list change for the 2010 Cumulative Reserve Fund #125 approved budget is required in order to reflect the reallocation of funds to the 2010 Community Project – Roosevelt Education and Community Celebration project recommended for approval by the EDA Board and approved by the Board of Commissioners on Tuesday, April 13, 2010 in a total amount of $10,087. An overall allocation of $335,000 was included with approval of the 2010 Cumulative Reserve Fund budget. The project list change is also required in order to reallocate funds to cover expenditures and to move dollars between projects.

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3) Resolution #06410 in the matter of the Klickitat County Board of Commissions declaring their official intent to reimburse capital expenditures in connection with the Emergency Communications Network Upgrade Project. The county reasonably expects to reimburse expenditures from proceeds of bonds for project expenditures, including the acquisition of property and the construction and equipping of new repeater stations. The county expects that the maximum principal amount of bonds that will be issued and allocated to finance the project will be at least $3,000,000.00 out of a total estimated project cost of $7,000,000.00. This resolution shall be in full force and effect from and after its adoption and approval.

4) Scheduling a Public Hearing to be held on Tuesday, June 1, 2010 at 1:30 PM to (1) hear public comments on the energy overlay zone (“EOZ”) which may address and re-evaluate the EOZ, development regulations and comprehensive plan policies; and (2) consider the Planning Commission’s recommendation for approval of the Planning Department’s proposed EOZ revisions to clarify project review and mitigation requirements.

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5) Resolution #06510 in the matter of creating the Klickitat County Building Security Committee and appointing members to complete one (1) year terms effective April 20, 2010, expiring April 19, 2011:

• Tom Reynolds, Superior Court Judge

· John Mann, Project Engineer II

• Brian Altman, East District Judge

· Steve Brown, Emergency Management Director

• Tom Weisfield, West District Judge

· Jeff Martin, Safety Committee Chairman

• Tim O’Neill, Prosecuting Attorney

· Keith Anderson, Juvenile Court Administrator

• Rick McComas, Sheriff

· Chris Jaekel, Superior Court Administrator

• Saundra Olson, County Clerk

· Jolene Kallio, Chief Administrative Deputy

• Gordon Kelsey, Public Works Director

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6) Request for concurrence to award bid to Construction Ahead Inc., dba Pavement Surface Control – Kennewick, Washington, for the Low Cost Run-Off-Road Safety Project, CRP 297, as bid in the amount of $135,709.59. Engineer’s estimate: $181,371.00.

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7) Alternative work schedule for a Technician II position (Matt Bass) within the Technical Services Division allowing a flexible work schedule to work five-8 hour days per week, Monday through Friday, 7:00 AM to 4:00 PM.

8) (Pulled – listed on Consent Agenda in error) Resolution in the matter of revision of and addition to the 2010-2015 Six Year Road Construction Program by bringing forward from later years to the present year of 2010, and to add to the Six Year Road Construction Program Item # 40: Phase 1 and Phase 2 Hale Road, County Road # 46180, M.P. 7.66 to M.P. 13.98.

9) (Pulled – listed on Consent Agenda in error) Resolution in the matter of revision of and additions to the 2010 Annual Road Construction Program by adding Item #25, Hale Road Phase 1, County Road #46180, M.P. 7.66 to M.P. 11.91 and Item #26, Hale Road Phase 2, County Road 346180, M.P. 11.91 to 13.98.

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10) Resolution #06610 in the matter of improving a portion of Hale Road, County Road #46180, CRP #309, Road Program #2010-40 by grading, installing drainage, surfacing, and a light bituminous surface, Phase 1 (M.P. 7.66 to M.P. 11.91) and Phase 2 (M.P. 11.91 to M.P. 13).

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11) Settlement Agreements for the acquisition of required right-of-way for the purpose of reconstruction of a portion of Johnson Road, County Road #13670 between Klickitat County (Public Works Department) and the following individuals.

• (C12210) Erin & David C. Ryan Parcel No. 03-12-0353-0044/00 0.13 acres
• (C12310) Jason A & Kimberly S. Moon Parcel No. 03-12-1151-0017/00 0.11 acres

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12) Notice to Contractors and Scheduling of a Bid Opening for 1:30 PM on Tuesday, May 4, 2010, for Van Hoy Road, CRP #288 for the improvement of 1.00 miles by widening, minor improvements to horizontal and vertical alignments, installing drainage, surfacing, fencing, and other work all in accordance with the Contract Plans, Contract Provisions, and the Standard Specifications.

Elected Official Report/Update

Prosecutor’s Update

Prosecuting Attorney O’Neill noted he had no items of a general nature for discussion in open session.

Executive Session – Pending and Potential Litigation

The Board convened into Executive Session at 2:20 PM with Prosecuting Attorney Tim O'Neill, Special Council Steve DiJulio via teleconference, Planning Director Curt Dreyer and Senior Planner Joseph Sheridan in accordance with RCW 42.30.110(1)(i) to discuss representation in cases of pending and potential litigation. It was noted that the executive session would last for twenty (20) minutes.

The Board reconvened back to Regular Session at 2:40 PM.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Sauter. Passed unanimously):

Accounts Payable: (#199599 - 199742; Dept of Rev electronic transfer Warrants #507) for a net of $231,771.29.

Combined Payroll: (#115372 – 115654, County Benefit Warrants #199339 - 199350, Electronic Transfer #506, and Manual Payroll Warrant #M00149 and canceled Warrants 115471) $573,246.15

For a combined total of $805,017.44 for the date ending April 19, 2010.

Road Department Payments

Approved (M/Thayer, S/Sauter. Passed unanimously): Pay estimate No. 6 to Thompson Brothers Excavating, Inc. in the amount of $94,296.34, which includes $4,714.82 retainage for a net of $89,581.52 for the Rock Creek Bridge, CRP 274, TA-3341, Fed. Aid BRS-M201(001).

Road Department Payments

Approved (M/Thayer, S/Sauter. Passed unanimously): Pay estimate No. 1 and Final to Frank Gurney, Inc. in the amount of $16,966.00, which includes $848.30 retainage for a net of $16,117.70 for the 2010 Guardrail Repair Project, RP 642.

Unfinished Business

Quarterly review and update on the 2010-2011 budget status with Elected Officials.

Attendance: County Auditor Brenda Sorensen, Judge Tom Reynolds, Prosecuting Attorney Tim O'Neill, Assessor’s representative Chief Deputy Assessor Vicky Albin and Administrative Services Director Glen Chipman.

The Board convened into a quarterly elected official’s budget workshop with Director Chipman providing an update of revenue forecasts, landfill revenues and a comparison of budgets of comparable counties.

Adjournment

Approved (M/Sauter, S/Thayer. Passed unanimously) : There being no further business before the Board, the meeting was adjourned at 3:27 PM.

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Reference Document on File