Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, May 4, 2010

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, May 4, 2010

Chairman Pro-Tem Ray Thayer called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer and David M. Sauter. Commissioner Rex F. Johnston was absent due to illness.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Assistant County Engineer Jeff Hunter and Administrative Services Director Glen Chipman.

Assistant County Engineer Jeff Hunter provided a review of Public Works items on the Board’s afternoon Agenda for consideration which included a bid opening for the Van Hoy Road Project, Consent Agenda items and the final acceptance and release of retainage for the Dot Road Cattle Underpass Project.

Mr. Hunter presented an update on the 2010 Construction Program and the design phase of various road projects followed by an update of road maintenance projects and a report of events schedule at the Fairgrounds facilities through June.

Mr. Hunter reported that the Mt. Hood Cycling Classic Race has changed their route which will ease week day safety concerns, noting that most of the race will take place on Forrest Service roads.

Mr. Hunter provided a follow up to a previous discussion, advising the Board that Public Works has numerous projects where the Adult Probation work crew can be used, adding that he will be contacting Chief Probation Officer Larry Barker to discuss scheduling.

Commissioner Sauter inquired about the status of the Lyle Sidewalk project, with Mr. Hunter advising that construction up Keasey should begin in July or August.

The Radio Lead Committee convened into a meeting to review the RFQ’s (Request for Qualifications) submitted for the Radio Lead position in preparation to make recommendations to the Board of the top three (3) candidates.

Sheriff Rick McComas: Department Update

11:00 AM – Elected Officials Report

Attendance: Sheriff Rick McComas and Administrative Services Director Glen Chipman.

Sheriff Rick McComas provided a brief report of the multiple deaths that occurred in the county within the last week.

The Board had a discussion concerning the temporary fourth Sergeant position and the extreme workload due to the vacant Undersheriff position, with Sheriff McComas inquiring if the Board has considered wage increases for 2011 for Elected Officials.

Following discussion, the Board advised that they will consider wages during budget discussions, but they are not working on any wage increases at this time.

Sheriff McComas inquired about the status of the Radio Project Lead position, with Commissioner Sauter providing a brief overview of the selection process, which was followed by a discussion about the county wide radio system.

Sheriff McComas provided an update on current staffing levels within the Sheriff’s Department and possible cost saving alterative training and testing options which he is considering.

Sheriff McComas requested Board consideration for the development of a firing range, noting that Drug Investigation funds are unavailable.

The Board had a discussion concerning the Brooks Street property, with Sheriff McComas proposing to purchase adjacent lots and move the Sheriff’s impound yard to Brooks Street, due to the security issues that have plagued that County Road Impound yard.

Sheriff McComas advised that the 2010 budget will be met, noting that extreme reductions have been made and 2011 budget reductions will be made to personnel and public services.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, May 4, 2010

Chairman Pro-Tem Ray Thayer reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer and David Sauter. Commissioner Rex F. Johnston was absent due to illness.

Agenda

Business Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously) the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Sauter, S/Thayer. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for April 20, 2010 and April 27, 2010 as presented.

Citizen Comment

Goldendale resident Kenneth McKune spoke in support of the Hemp Industries Association and their efforts to amend the controlled substance act to exclude industrial hemp from the definition of marihuana and for other purposes, adding that American farmers are prohibited by law from growing this low-impact, sustainable crop that is common in Europe and Canada.

Mr. McKune noted that Hemp is one of the most diverse plants on the planet, and could literally supply most of humankinds needs for fuel, food, clothing, building products, and medicine and encouraged the Board to support the efforts of the Hemp Industries Association.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: Consider Approval of Boundary Line Adjustment NO. BLA2010-01; Applicants: Jeremy and Alea Tatro.

Approved (M/Sauter, S/Thayer. Passed unanimously): Boundary Line Adjustment No. BLA2010-01 which alters Lot 1 of SP99-46 and Lot 4 of BLA2000-00004 and grant final approval to the boundary line adjustment; Applicants: Jeremy and Alea Tatro.

Assistant Planner Crista Schroder provided a staff review, noting that the purpose of this adjustment is to reconfigure lots for financial planning and sale.

Ms. Schroder reported that the zoning for the property is General Rural and the lots as adjusted meet the requirements of the zoning designation.

Ms. Schroder advised that assurance have been received from the County Health Officer, County Engineer and Planning Director and each has signed the boundary line adjustment attesting to this.

Bid Opening: Improvement of 1.00 miles of Van Hoy Road, CRP 288.

Bids Forwarded (M/Sauter, S/Thayer. Passed unanimously): to the Public Works Department for their review and recommendation of six (6) bids received for Improvements of 1.00 mile of Van Hoy Road, CRP 288, by widening, minor improvements to horizontal and vertical alignments, installing drainage, surfacing, fencing, and other work, all in accordance with the Contract Plans, Provisions and Specifications. Engineers estimate: $286,826.00.

· HLT Construction, Inc.

Spokane, Washington

$355,224.60

· Granite Northwest Inc.

Watsonville, California

$341,340.00

· Colf Landscape Construction

Vancouver, Washington

$293,516.00

· James Dean Construction

Glenwood, Washington

$384,317.00

· Crestline Construction Company, LLC

The Dalles, Oregon

$352,062.70

· Gunkel Construction

Goldendale, Washington

$323,615.52

Bid Opening: Abate of property owned by Marilyn Dimmick, Linda M. Pretlow and Richard R. Roberts, Parcel No. 02-13-2856-0221/00, located at 204 Cypress Street, Dallesport, Washington

Bids Forwarded (M/Sauter, S/Thayer. Passed unanimously): to the Building and Code Compliance Department for their review and recommendation of two (2) bids received for the abatement of property owned by Marilyn Dimmick, Linda M. Pretlow and Richard R. Roberts, Parcel No. 02-13-2856-0221/00, located at 204 Cypress Street, Dallesport, Washington.

· Bevard Construction Inc., Vancouver, Washington: Junk vehicles $550 each, and $6,736.10 for all other nuisance items.

· LaMar Inc. Goldendale, Washington: Junk vehicles $200 each, junk motor homes $800 each and $6,000 for all other nuisance items.

Consent Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously) the Consent Agenda.

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1) Resolution in the matter of authoring the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 02-13-2855-0203/00 – Slade D. & Jacqueline Kitchens.

2) Scheduling a Consolidated Public Hearing to be held on Tuesday, May 18, 2010 at 3:00 PM to review an appeal to SEPA threshold determination SEP2009-44 for Short Plat No. SPL2009-25; and to review an appeal submitted to the issuance of Preliminary Plat Approval for Short Plat No. SPL2009-25 to divide 80.78 acres into 4 lots. The proposed short plat is located within a portion of Section 5, T3N, R12E, W.M., Klickitat County, WA (off Lyle-Snowden Road and McGowan Road, Appleton vicinity); Applicant: Pine Ridge, LLC; Appellants: Jay Letto, Dawn Stover and Dan Lichtenwald.

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3) Agreement(C13010) between Klickitat County and The Goldendale Sentinel for publication of all legal notices and delinquent tax lists as well as notices to be published by newspapers of “general circulation” effective July 1, 2010, terminating June 30, 2011. Bid was awarded to The Enterprise, White Salmon, Washington, and The Goldendale Sentinel, Goldendale, Washington, at a cost of $6.50 per column inch for the first and subsequent insertions. For purposes of the contract period The Enterprise will be the County’s “newspaper of record” with all publication of legal notices, delinquent tax lists and other notices to be published by the newspaper of “general circulation” to occur in The Enterprise and The Goldendale Sentinel.

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4) Agreement (C13110) between Klickitat County and The Enterprise for publication of all legal notices and delinquent tax lists as well as notices to be published by newspapers of “general circulation” effective July 1, 2010, terminating June 30, 2011. Bid was awarded to The Enterprise, White Salmon, Washington, and The Goldendale Sentinel, Goldendale, Washington, at a cost of $6.50 per column inch for the first and subsequent insertions. For purposes of the contract period The Enterprise will be the County’s “newspaper of record” with all publication of legal notices, delinquent tax lists and other notices to be published by the newspaper of “general circulation” to occur in The Enterprise and The Goldendale Sentinel.

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5) Personnel Authorization to hire to begin the advertising process to fill the Weed Technician I position in the Noxious Weed Control Department at Range 32, Step 1 ($11.15 per hour). This position has been vacant since August 13, 2009.

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6) Renewal of the Washington State Methamphetamine Initiative Agreement (C13210) (Contract #WSMI09104) between Klickitat County and Washington Association of Sheriff and Police Chiefs providing federal funds to be used solely for salary and benefits, and other essential costs to support a variety of enforcement, intervention, and prevention efforts designed to use community policing strategies to combat methamphetamine problems. The contract period is July 1, 2009 through December 31, 2010 with a maximum reimbursement amount of $18,000.

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7) Local Agency Standard Consultant Agreement (C13310) between HWA GeoSciences Inc. and Klickitat County (Public Works Department) for on-call geotechnical engineering services with a maximum payable amount of $50,000.00, effective May 4, 2010 through May 31, 2011. Primarily these services will consist of visual and non-destructive pavement condition assessment using a Falling Weight Deflectometer and evaluation of selected county road subgrade conditions before and after use as haul routes during the construction of wind energy generation facilities.

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8) Project List Amendment No. 1 for Non Capital and Capital Improvement projects which reflects the movement of three (3) HVAC projects from Non Capital to Capital Improvements. This amendment reduces the Non Capital budget by $45,000.00 and increases the Capital Improvement budget by $45,000.00. The HAVC project budget increases for the higher prevailing wages of $15,000.00 which has been offset by a reduction in another Capital Improvements project.

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9) Request for concurrence to award bid to Black Rock Construction & Development, LLC of Moses Lake, Washington for the Goldendale Shop Renovation, WP 38, as bid in the amount of $56,340.75.

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10) Settlement Agreements for the acquisition of required right-of-way for the purpose of reconstruction of a portion of Austin Road, County Road #27830, CRP 289, between Klickitat County (Public Works Department) and the following individuals:

• (C13410) Western Pacific Timber, LLC 0.72 Acres Parcel No. 05-16-2700-0002/00
• (C13510) Western Pacific Timber, LLC 0.02 Acres Parcel No. 05-16-2800-0001/00

· (C13610) Gregory D and Linda Renoud 0.15 Acres Parcel No. 05-16-2800-0002/00

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11) Resolution to Designate Haul Routes and Agreement (C13710) between Klickitat County (Public Works Department) and Iberdrola Renewables. This Haul Route Agreement shall be completed for existing, new, and expanded hauling operations that may cause accelerated deterioration of county roads that are a Haul Route, specifically Roosevelt Grade Road, Middle Road, Hooker Road and Big Horn Road. These hauling operations shall include but not be limited to: pits and quarries, logging, contractors, and developers. Contractor shall provide actual cost reimbursement for the Haul Route improvements provided by the County. The contractor has provided a performance guarantee in the form of a Letter of Credit in the amount of $470,000.00 to address any potential damage done to the road prism or any county facilities. This agreement will be effective May 4, 2010 and shall remain in effect until revoked or terminated as provided under Section

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12) Resolution to Designate Haul Routes and Agreement (C13810) between Klickitat County (Public Works Department) and Iberdrola Renewables. This Haul Route Agreement shall be completed for existing, new, and expanded hauling operations that may cause accelerated deterioration of county roads that are a Haul Route, specifically Roosevelt Grade Road, East Road, Matsen Road and Hale Road. These hauling operations shall include but not be limited to: pits and quarries, logging, contractors, and developers. Contractor shall provide actual cost reimbursement for the Haul Route improvements provided by the County. The contractor has provided a performance guarantee in the form of a Letter of Credit in the amount of $1,400,000.00 to address any potential damage done to the road prism or any county facilities. This agreement will be effective May 4, 2010 and shall remain in effect until revoked or terminated as provided under Section 13.

Miscellaneous Reports/Comments

Executive Session – Personnel Performance of a Public Employee

The Board convened into Executive Session at 2:10 PM with County Assessor Van Vandenberg, Personnel Manager Randi Post and Administrative Services Director Glen Chipman in accordance with RCW 42.30.110(1)(g) to discuss the performance of a public employee. It was noted that the executive session would last for fifteen (15) minutes.

The Board reconvened back to Regular Session at 2:25 PM.

Request for the Acceptance of Bid and Small Works contract

Approved (M/Sauter, S/Thayer. Passed unanimously): Request for acceptance of bid to be awarded to and Small Works Contract (C13910) between LaMar, Incorporated of Goldendale and Klickitat County (Building & Code Compliance Department) for the abatement the nuisance located on Parcel No. 02-13-2856-0221/00, in the bid amount of $200 per junk vehicle, $800 per junk motor home and $6,000 for removal of all other nuisance items.

Matt Henry, Roosevelt Regional Landfill General Manager: General operations/volumes update.

Attendance: Public Health Director and acting Solid Waste Director Kevin Barry, Planning Director Curt Dreyer, Administrative Services Director Glen Chipman and Solid Waste Task Force members: Don Struck, Joan Frey and Jim Beeks.

Roosevelt Regional Landfill General Manager Matt Henry provided a first quarter update, reporting on waste volumes, contracts, market conditions and forecast, noting that encouraging signs of economic recovery will still leave volumes flat for 2010.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Sauter, S/Thayer. Passed unanimously):

Accounts Payable: (#200047 – 200204) for a total of $103,578.21 for the date ending May 3, 2010.

There were no Payroll warrants requiring approval.

Release of Retainage Payment

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Approved (M/Sauter, S/Thayer. Passed unanimously): Release of Retainage payment to James Dean Construction, Inc. in the amount of $6,646.65 for the Dot Road Cattle Underpass Project, CRP 283.

Unfinished Business

Administrative Services Director Glen Chipman: Radio Project RFQ updates

Administrative Services Director Glen Chipman provided a brief Radio Project RFQ update, advising that the review committee had selected two candidates and interviews would be scheduled for May 27, 2010.

Adjournment

Approved (M/Sauter, S/Thayer. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 3:37 PM.

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Reference Document on File