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10:45 AM – Personnel Department Update
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Executive Session – Review
of the performance of and a complaint against a public employee.
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The
Board convened into Executive Session at 10:45 AM with Personnel Manager Randi Post and Administrative Services Director Glen Chipman in accordance with RCW 42.30.110 (1)(f) and (g) to
review the performance of and a complaint against a public employee. It
was noted that the session would last for fifteen (15) minutes.
The
Board reconvened back into Regular Session at 11:00 AM.
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11:00 AM – Public Works Department Update
Attendance:
Public Works Director Gordon Kelsey, Assistant County Engineer Jeff Hunter, Personnel Manager Randi Post and Administrative Services Director Glen Chipman.
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Executive Session – Review
of the performance of and a public employee.
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The
Board convened into Executive Session at 11:03 AM with Public Works Director Gordon Kelsey, Assistant County Engineer Jeff Hunter, Personnel Manager Randi Post and Administrative Services Director Glen Chipman in accordance with RCW 42.30.110 (1)(g) to review
the performance of a public employee. It was noted that the session
would last for ten (10) minutes. At 11:13 AM it was announced that the executive session would be extended for
five (5) minutes. At 11:18 AM it was announced that the executive session would be extended for an
additional five (5) minutes.
The
Board reconvened back into Regular Session at 11:23 AM.
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Public Works Director Gordon Kelsey presented a review of Public Works items on the Consent Agenda, payment approvals and
the final acceptance and release of retainage for the Snowden Road project for the Board’s consideration on the
afternoon’s agenda, followed by an update of the 2010 Construction Program.
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Director
Kelsey provide a brief update on the design phase of various road projects,
road maintenance projects and a schedule of events planned for the
fairgrounds.
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The
Board had a discussion concerning a request from Iberdrola for temporary
modification of the Middle Road, Big Horn Road, and Hooker Road intersection
by replacing the yield signs with stop signs, with Director Kelsey noting
that he would like to give it a try, however if drivers do not stop he would
recommend going back to the yield signs.
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Director
Kelsey advised the Board regarding a collision in Lyle on Washington Street which involved a child riding his bike into the
side of a vehicle.
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The
Board had a brief discussion concerning property purchased by the county for
a radio tower, with the Board requesting that the title company prepare the
deed after the appeal period for the conditional use permit had ended.
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Lunch Recess
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The Board recessed for
lunch at 12:00 Noon.
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Call to Order/Roll Call
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Regular Meeting for Tuesday, May
18, 2010
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Chairman
Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David Sauter.
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Agenda
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Business Agenda
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Approved
(M/Sauter, S/Thayer. Passed unanimously): the Business Agenda with one (1) Add-on under Unfinished Business
to consider approval of a request from Economic Development Director Michael Canon to provide funding from the Economic Development Department’s budget to fund a county match for the
USDA Rural Development Grant.
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Approval of Commissioner
Meeting Minutes
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Approval of Meeting Minutes
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Approved
(M/Thayer, S/Sauter. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for May 11, 2010 as presented.
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Citizen Comment
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Trout Lake resident Frank Childs inquired about the status of Trout Lake’s community development grant requests, with the
Board advising that the eligibility of the projects to receive grant funds is
being reviewed and recommended that Mr. Childs check back with Economic Development Director Michael Canon.
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Citizen Comment
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County Assessor Van
Vandenberg presented
an updated assessment report of wind energy projects that have gone on line
with taxes payable in 2010 for the Boards consideration and review.
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Public Meetings/Public Hearings/Bid
Openings
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Public Hearing:
Consider amendment to Klickitat County Code Title 8 “Health and Safety” by revising Chapter 8.14
“Solid Waste Handling” to include enforcement provisions
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Approved
(M/Sauter, S/Thayer. Passed unanimously): Ordinance No. OØ5181Ø In the matter of amendments to Klickitat County Code
Title 8 “Health and Safety” by revising Chapter 8.14 “Solid Waste Handling”
to include enforcement provisions and shall be amended to read as follows:
8.14.010 Adoption of state regulations. The county board of
commissioners adopts in its entirety Chapter 173-304, Chapter 173-350,
Chapter 173-351, and Chapter 173-308 WAC and RCW Chapter 70.95, and
incorporates theses chapters by reference as if fully set forth in this
chapter. And a new Section 8.14.060 titled “Enforcement” will be added to
Chapter 8.14 “Solid Waste Management” of the Klickitat County code to read: 8.14.060 Enforcement. This chapter
shall be enforced by the Health Officer of Klickitat County, or by his/her duly authorized
representative. In this context, the Klickitat County Code Enforcement
Officer shall be considered a duly authorized representative of the Health
Officer. The Amendments to the Klickitat County code shall be come effective upon adoption, May 18, 2010.
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Chairman Johnston opened the public hearing, advising that the
purpose of the hearing is to consider amendments to Klickitat County Code
Title 8 “Health and Safety” by revising
Chapter 8.14 “Solid Waste Handling” to include enforcement provisions. Chairman Johnston then requested a staff review.
Public Health Director Kevin Barry provided a review of the proposed
amendments.
Chairman Johnston opened the hearing to public testimony both in
favor of or opposed to the proposed amendments to the County Code.
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Chairman Johnston noted for the record that there was no one
present from the public wishing to testify against or in favor of the
proposal.
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Chairman Johnston closed the public hearing to further public
testimony and called for Board discussion.
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New Business
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Jeannie Williams, Acting
Assistant State Lands Manager and Pete Stocks, Area Manager, Department of Natural Resources: Project and timber receipt review
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Attendance:
Department of Natural
Resources Acting
Assistant State Lands Manager Jeannie Williams and Area Manager Pete
Stocks, Klickitat County Natural Resource Director Dave McClure and Natural Resource Project Coordinator Dan McCarty.
Department of Natural Resources (DNR) Acting Assistant
State Lands Manager Jeannie Williams and Area
Manager Pete Stocks advised the Board that DNR recently overpaid Klickitat County for timber sales on
State Forest Board Transfer trust lands by $246,987.91 due to an accounting
error that was made during a transfer to a new accounting system. Manager
Williams recommended using the proceeds from a May
25, 2010
timber harvest auction as a vehicle to reconcile the overpayment which was
followed by discussion.
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Following discussion,
the Board requested further review noting that in January 2009 DNR had come before the
Board with a similar situation. Manager Williams advised that she would
research the matter and report back to the Board for further discussion.
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Consent Agenda
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Approved (M/Thayer,
S/Sauter. Passed unanimously) the
Consent Agenda.
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1)
Resolution #07310 in the matter of setting a public hearing to be
held Tuesday, June 15, 2010 at 1:30 PM to consider an abatement assessment
which may constitute a special assessment against and a lien upon the
property or a personal obligation of Marilyn Dimmick,
Linda M Pretlow and Richard R. Roberts, Parcel No.
02-13-2856-0221/00.
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2)
Resolution #07410 and letters appointing Mike Sandlin and Ron Gunkel
to additional two-year terms on the Klickitat County Horticultural Pest and
Disease Board effective July 1, 2010, expiring June 30, 2012.
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3)
First Amendment (C14710) to
Agreement GCA6180 between Klickitat County (Senior Services Department) and the Washington State Department of
Transportation for the purpose of adding $2,031 in recovered FTA 5310 funds
and $508 in contractor’s funds to Project A: FTA 5310 funds at 80% totaling
$58,031 and Contractor’s Funds at 20% total $14,508 for a revised Total
Project Cost 100% of $72,539. The total revised. All other terms
and conditions of the original agreement not hereby amended shall remain in
full force and effect.
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4)
Task Order No. 14 (C14810) for
Water Resource Inventory Area 30 (WRIA 30) Watershed Plan Implementation
Service Agreement (C09307) between Klickitat County (Natural Resources Department) and Aspect Consulting for the purpose
of revising the August 2009 internal draft Quality Assurance Project Plan for
the Little Klickitat River thermal refuge study. The not to exceed
budget for the Task Order is $2,500.00 with an end of June 30, 2010.
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5)
Amendment No. 1 (C14910) to WIRA
30 Water Availability Study - Ecology Grant No. G1000101- between the
Department of Ecology and Klickitat County (Natural Resources Department) for the purpose of increasing the project grant amount
by $60,000 with the revised total project grant amount not to exceed
$110,000, effective May 1, 2010 and for this amendment continues through June 30, 2011.
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6)
Amendment No. 1 (C15010) to Task
Order No. 12 for Water Resource Inventory Area 30 Watershed Plan
Implementation Service Agreement (C09307) between Klickitat County (Natural Resources Department) and Aspect
Consulting for the purpose of increasing the not to exceed budget from
thirty-nine thousand five hundred dollars ($39,500.00) to forty-nine thousand
five hundred dollars ($49,500) and extending the end date from June 30, 2010
to June 30, 2011 for Aspect Consulting to provide technical support to
prepare and submit an Ecology approved QAPP, analyze and report data
collected to date in the Swale Creek Subbasin well
monitoring, and prepare a Water Availability Study for the Lower Klickitat
(Fisher Hill Area), Western Swale Creek (High Prairie Area) and the Columbia
Tributaries (Dallesport Area).
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7)
Amendment No. 1 (C15110) to Task
Order No. 13 for Water Resource Inventory Area 30 (WRIA 30) Watershed Plan Implementation Service Agreement (C09307)
between Klickitat County (Natural
Resources Department)
and Aspect Consulting for the purpose of reducing the total not to exceed
budget for tasks from fifty thousand dollars ($50,000) to thirty-seven
thousand five hundred dollars ($37,500) from the WRIA 30 base grant (C31009)
due to Ecology grant (C02110) being increased to $110,000.
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8)
Agreement (C15210) for
Reimbursable Services between Klickitat County (Public Works Department) and Centerville School District No. 215
for the purpose of performing reimbursable work. The terms of this agreement
shall be effective May 18, through December 31, 2014, and shall be renewable for a five (5) year term
upon the mutual written consent of the parties
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9)
Online Services Agreement (C15310)
between the State of Washington, Office of the Secretary of State, Elections
Division and Klickitat County (Auditor’s Office) for the purpose of
authorizing the State of Washington, Office of the Secretary of State,
Elections Division to accept online candidate filing fees for Declarations of
Candidacy which will be transferred to the County Auditor pursuant to RCW
29A.24.070. The County Auditor must reimburse the State for credit card fees
charged in accepting online candidate filing fees paid by credit and debit
cards, the State will charge the County Auditor 1.6% of all filing fees paid. The period of
performance of this Agreement shall commence on the date of the last
signature of the parties to this agreement (date of execution), to December
31, 2010, whereby it will automatically renew for 12 months unless terminated
by either party using procedures set forth in this agreement.
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10) Project list change for the
2010 Cumulative Reserve Fund #125 approved budget is required in order to
reflect the reallocation of funds for the 2010 Community Projects as follows:
Bickleton – Alder Creek Pioneer Association: Facility Improvements and
Purchase Equipment (rodeo grounds and carousel museum) $19,250; Glenwood
Rodeo Association: Facility Improvements (replace dance hall roof) $5,700;
Lyle: Activity Center Improvements $11,000; and Snowden: Posse Grounds:
Purchase Bleachers $4,547. These projects were recommended for approval by
the EDA Board and approved by the Board of Commissioners on Tuesday, May
11, 2010 in a total amount
of $40,497. An overall allocation of $335,000 was included with approval of
the 2010 Cumulative Reserve Fund budget.
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11) Electronic Transaction
Processing Agreement (C15410) between Klickitat County (Clerk’s
Office) and Official Payments Corporation for the purpose of providing
electronic check payment and processing transaction services and credit/debit
card payment transaction services through an internet interface over the web
and an interactive telephone voice response system for the collections of
taxes, fines, fees and/or other types of monetary obligations from
individuals and/or entities subject to its jurisdiction.
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12) Contract Agreement (C15510)
and Contract Bond between Klickitat County (Public Works Department) and DeAtley Crushing Company for the
Fisher Hill Quarry, WP 41, 2010 Crushing Project, as bid in the amount of
$403,420.00.
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13) Contract Agreement (C15610)
and Contract Bond between Klickitat County (Public Works Department) and Construction Ahead Inc., dba
Pavement Surface Control for the Low Cost Run-Off-Road Safety Project, CRP
297, as bid in the amount of $135,709.59.
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14) Purchase Authorization allowing
the Sheriff’s Department to purchase two (2) printers: (1) HP LJ P3015X 42PPM
and (1) HP LJ P2055DN for use in the E-911 Center through the Budget &
Technical Services Department, Technical Services Division at a total cost of
$1,555.83 which includes applicable tax.
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15) Agreement (C15710)
between Klickitat County (Planning
Department) and Windy Flats Phase III LLC, (Windy Flats West Wind Energy
Project) for reimbursement of costs and fees associated with processing
various land use approvals, including energy overlay zone permitting.
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16) Notice to Contractors and Scheduling of a Bid Opening for 1:30 PM on Tuesday, June 8,
2010, for the Glenwood Sand Shed Purchase WP 43.
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17) Amendment No. 1 (C15810) to
Water Resource Inventory Area 31 – Water Quality Improvement Protection Plan
Project - Ecology Grant No. G1000101- between the Department of Ecology and Klickitat County (Natural Resources Department) for the purpose of increasing the project grant amount by
$40,000 with the revised total project grant amount not to exceed $60,000,
effective May 1, 2010 and for this amendment continues through June 30, 2011. The proposed project is the development of
the water quality improvement and protection plan (WQIPP) for the Rock Creek Subbasin and other streams in the WRIA 31 – Rock Glade.
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Unfinished Business
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Approved
(M/Thayer, S/Sauter. Passed Thayer voted no): Letter in support and pledge of local match in the amount
of $10,000 with the understanding that Skamania County and MCEDD will be providing matching funds as well
for the USDA Rural Development application for Rural Business Enterprise
Grant funding in the amount of $99,000 with proposed project activities in
Klickitat and Skamania Counties.
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Elected Official
Report/Update
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Prosecutor’s Update
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Prosecuting Attorney Tim O’Neill noted he had no items of a general
nature for discussion in open session.
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Executive Session
– Pending Litigation
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The Board convened into Executive Session at 2:10 PM with Prosecuting Attorney Tim O’Neill in accordance with RCW
42.30.110(1)(i) to discuss
pending litigation. It was noted that the executive session would last for
five (5) minutes.
The Board reconvened back to Regular Session at 2:15 PM.
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Payment Approvals
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Voucher Certification and
Approval
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Approved
Warrants (M/Thayer, S/Sauter. Passed unanimously):
Accounts
Payable: (#200475 - 200649) for a total of $620,349.38 for the date ending May 17, 2010.
There
were no Payroll warrants requiring approval.
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Road Department Payment
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Approved
(M/Thayer, S/Sauter. Passed unanimously): pay estimate to payment No. 1 to Access Electric and Heating in the amount of
$22,572.65, which includes $1,049.94 retainage for a net of $21.522.81 for
the Pioneer Center HVAC modifications project, KC9-3-NC014.
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Approved
(M/Sauter, S/Thayer. Passed unanimously): pay estimate to payment No. 7 to Thompson Brothers Excavating, Inc.
in the amount of $155,531.91, with includes $7,776.60 retainage for a net of
$147,755.31 for the Rock Creek Bridge Project, CRP 274, Contract No. TA-3341.
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Release of Retainage
Payment
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Approved
(M/Thayer, S/Sauter. Passed unanimously): Release of Retainage payment to Granite Northwest, Inc.
–dba- Mid Columbia Asphalt, in the amount of $155,674.07 for the Snowden Road
Phase II Project, CRP 223.
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Department Update
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Senior
Services Director Sharon Carter: Department update and budget review
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Attendance:
Senior Services Director Sharon Carter and Administrative Services Director Glen Chipman.
The
Board had a discussion concerning senior transportation, with Senior Services Director Sharon Carter advising that Senior Services will require a supplemental budget and contract
amendment with Washington State Department of Transportation (WSDOT) for an
increase in capital to purchase to two ADA mini vans this year, noting that
this will cover the price increase from when funding was originally applied
for.
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Director
Carter provided a follow up to the Gorge Transportation Summit that took
place on April 22nd at the Pioneer Center.
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Director
Carter provide a budget update, noting that the Senior Services budget faired well despite proposed cuts to the
state budget, adding that there will be more that will be shaved in order to
meet the 2010 budget.
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The
Board had a discussion concerning furlough days, with Director Carter noting
that $30,000 could be saved with staff taking two (2) furlough days per
month. Director Carter stated that she will be working on a schedule, noting
that Friday would be the best day of the week to close the office.
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Following
discussion, the Board requested that notices of the office closures be posted
on the doors and also advertised in both county newspapers. Director
Carter noted that in-home care and some required medical trips would still be
done on Fridays, only the offices would be closed.
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Director
Carter stated that she has continued to look and apply for grant funding and
as another source of revenue she would like to propose an increase to the
suggested meal donation from $3.00 to $3.50 for the cost of meals.
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Director
Carter advised that new mandates from the state legislature require the use of
electronic timekeeping for in-home care givers beginning July 1, 2010 which will require a service contract and will
impact the budget. Director Carter proposed increasing private pay
rates for in-home care services to help off set the impact to the budget.
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Consolidated Appeal
Hearing
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Closed Record Public
Hearing to consider an appeal to the SEPA Threshold Determination SEP2009-44
for Short Plat No. SPL2009-25; and open record hearing to consider an appeal
submitted to the issuance of Preliminary Plat Approval for Short Plat No.
SPL2009-25 to divide 80.78 acres into 4 lots. The proposed short plat
is located within a portion of Section 5, T3N, R12E, W.M., Klickitat County,
WA (off Lyle-Snowden Road and McGowan Road, Appleton vicinity); Applicant:
Pine Ridge, LLC; Appellants: Jay Letto, Dawn Stover
and Dan Lichtenwald
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For the Record
Chairman Johnston noted that the Closed Record Public Hearing to consider an
appeal to the SEPA Threshold Determination SEP2009-44 for Short Plat No. SPL2009-25;
and open record hearing to consider an appeal submitted to the issuance of
Preliminary Plat Approval for Short Plat No. SPL2009-25 to divide 80.78 acres
into 4 lots has been postponed and deferred to Planning Director Curt Dreyer.
Planning Director Curt Dreyer noted for the record
that there was a question of one of the Appellants not receiving notification
of the hearing and it has been postponed to Tuesday,
July 13, 2010 at 3:00 PM.
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Adjournment
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Approved
(M/Sauter, S/Thayer. Passed unanimously): There being no further business before the Board, the meeting was
adjourned at 3:20 PM.
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Reference Document on File
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