Klickitat County

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, June 1, 2010

Chairman Rex F. Johnston called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer, David M. Sauter and Rex F. Johnston.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Public Works Director Gordon Kelsey provided a department update which included a review of Consent Agenda items and the final pay estimate for the Pioneer Center HVAC modification project.

The Board had a discussion concerning 2010 Construction Program road projects and changes in County Road Administration Board (CRAB) Rural Arterial Program (RAP) funding and time lines and how they will affect the program.

Director Kelsey provided a brief update on wind project developers plans to upgrade and pave various county roads and a review of county road maintenance projects.

Sheriff Rick McComas: Department Update.

11:00 AM – Sheriff’s Department Update

Attendance: Sheriff Rick McComas.

The Board had a discussion concerning replacement vehicles for the Sheriff’s Department, with Sheriff Rick McComas proposing to purchase three (3) new Ford Crown Victoria Police Interceptor sedans from State bid/contract for patrol and two (2) used Crown Victorias from the Portland Police Department for administration, noting that these vehicles are better suited for law enforcement use than the Ford Explorers.

Following discussion, Sheriff McComas was advised to prepare the necessary purchase authorization for inclusion on next week’s Consent Agenda for Board consideration.

Following further discussion, Sheriff McComas advised that the Washington State Department of Natural Resources has requested to be included in the Timber Patrol law enforcement services contract which will also be prepared for next week’s Consent Agenda for Board review and consideration.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, June 1, 2010

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David Sauter.

Agenda

Business Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously) the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Thayer, S/Sauter. Passed unanimously) the Klickitat County Board of Commissioners Meeting Minutes for May 25, 2010 as presented.

Citizen Comment

No one was present to offer citizen comment.

Public Meetings/Public Hearings/Bid Openings

Public meeting to consider approval of alternation to Lot 1, SP-93-04, Short Plat No. SPL2007-21, Applicant: Judith Clark

Approved (M/Sauter, S/Thayer. Passed unanimously): Short Plat No. SPL2007-21 which alters Lot 1 of Short Plat SPL93-04 creating 3 lots and grant final approval for the short plat; Applicant: Judith Clark.

Assistant Planner Crista Schroder reported that Short Plat No. SPL2007-21 is an alteration of Lot 1, Short Plat SPL93-04 therefore the Board must review and grant approval to the short plat to meet the requirements of RCW58.17.215, noting that circumstances beyond the applicant’s control resulted in his inability to complete the road improvements required to submit a final plat. This short plat was granted an extension by the Board for final approval to June 20, 2010 per Resolution No. 07109.

Ms. Schroder stated that an administrative review of this short plat has been completed and all signatures have been obtained and that all conditions attached to the preliminary approval of the short plat have been met.

Public Hearing: (1) hear public comments on the energy overlay zone (“EOZ”) which may address and re-evaluate the EOZ, development regulations and comprehensive plan policies; and (2) consider the Planning Commission’s recommendation for approval of the Planning Department’s proposed EOZ revisions to clarify project review and mitigation requirements.

Continued (M/Sauter, S/Thayer. Passed unanimously): the public hearing to Tuesday, June 29, 2010 at 3:00 PM under Unfinished Business and possible decision, the continuation is closed to further oral testimony, but written testimony will be accepted until June 8, 2010. Prior to the motion to continue, the hearing proceeded as follows:

Staff present: Planning Director Curt Dreyer, Natural Resources Director David McClure, Senior Planner Mo-chi Lindblad, Prosecuting Attorney Tim O'Neill and Assistant Planner Crista Schroder. There were approximately 11 members of the public present.

Below is a brief synopsis of the testimony offered, noting an audio record of the complete hearing is on file as part of the official record and available on Tape #2010-3, Tape Count 2843 through 3891 and #2010-4, Tape Count 0 through 1950.

An * denotes written testimony which is included as part of the official record on file in the Planning Department.

Chairman Johnston opened the public hearing on the EOZ Energy Overlay Zone and asked for a staff review from the Planning Department.

Planning Director Curt Dreyer provided an overview of the matter before the Board to (1) hear public comments on the energy overlay zone (“EOZ”) which may address and re-evaluate the EOZ, development regulations and comprehensive plan policies; and (2) to consider the Planning Commission’s recommendation for approval of the Department’s proposed EOZ revisions to clarify project review and mitigation requirements.

Planning Director Dreyer noted that the hearing process is necessary to fulfill both the legislative and settlement agreements requirements.

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Planning Director Dreyer provided a review of written testimony that was received from the Columbia Gorge Audubon Society and White Salmon resident Dawn Stover.

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Yakama Nation Tribal Council member and Secretary of the Lands Committee Warren Spencer, Jr. presented a letter from the Yakama Nation Tribal Council and requested that the Yakama Nation be given consideration and input for the design, location and permitting of all energy sites and activities in the traditional lands of the Yakama Nation.

Yakama Nation representative Dawn Vyvyan provided testimony in support of the Yakama Nation having the earliest participation in the development process, noting that as signatory to the treaty of 1855 with the United States, the Yakama Nation is first and foremost the owner of all cultural, religious, pre-historical archeological remains and human remains in the Columbia River Basin and adjacent lands.

Jessica Lally, Archeologist with the Yakama Nation advised that eleven (11) archeological sites have been destroyed within two (2) wind energy developments, noting that the Yakama Nation needs to be consulted prior to the development of a wind turbine project.

Yakama Nation Cultural Technician Randell Corpus testified that wind farm developers have been disrespectful to native burial sites and are disrupting the natural order of the land and animals.

JoAnna Meninick of the Yakima Nation stated that the Yakama Nation people are the speakers for the resources, they are being diminished, and the land is trying to keep itself from being destroyed. For the Record a portion of JoAnna Meninick’s testimony was in her native language.

Joy Potter representing Horizons Wind Energy provided testimony concerning setbacks, noting that a standard setback based on the turbine height will allow the standard to adapt to the height of the particular turbines for any project.

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Iberdrola Renewables representative Elaine Albrich, requested that the Board postpone making a final decision on the proposed EOZ amendments, noting that additional consideration is needed. Ms. Albrich provided testimony concerning micrositing corridors and external and internal property line setbacks and setbacks from public roads, noting that there needs to be a distinction between private and public roads.

Northwest Canon Group representative and land owner Kurt Humphrey testified in support of the proposed EOZ amendments.

Retired former Klickitat PUD Manager Tom Svendsen testified in support of the EOZ and the use of joint transmission lines, noting that he also supports the setback of two (2) times the turbine height.

Goldendale resident and property owner/lease holder Craig Schuster offered support for the EOZ, adding that a 2,500 foot set back is too much.

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Friends of the Gorge representative Rick Till, testified that Friends of the Gorge supports appropriately sited wind energy development and encouraged the County to fully comply with its obligations under the 2005 Settlement Agreement and its obligations under the State Environmental Policy Act.

Mr. Till encouraged the County to consider additional revisions to the EOZ to improve the siting process and avoid adverse impacts to the environment, noting that the EOZ EIS is outdated and a supplemental EIS should be prepared.

MB Condon of Goldendale stated that she supports the revaluation as described by the Friends of the Gorge and requested that the comment period be extended. Ms. Condon noted for the Record that three (3) members of the Planning Commission are wind power lease holders/property owners and expressed her opinion that this is a conflict of interest.

Chairman Johnston inquired if there was anyone else wishing to testify, hearing no response he closed the hearing to any further public comment which was followed by Board deliberation, discussion and questions.

Consent Agenda

Approved (M/Thayer, S/Sauter. Passed unanimously) the Consent Agenda with item No. 2 being pulled for further consideration and item No. 5 pulled due to being placed on the Consent Agenda in error..

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1) Klickitat County Historic Preservation Grant Agreement(s) awarding and granting funds for historical preservation projects as follows:

· (C16410) Klickitat County Historical Society/The Presby Mansion $4,000

· (C16510) Twin Bridges Historical Museum/Lyle Historical Society $4,000

· (C16610) Alder Creek Pioneer Association/Carousel Museum $3,000

2) (Pulled) Jail Health Services Agreement between Klickitat County (Sheriff’s Department) and Brian Bea, PA-C to provide medical care to the inmates of the Klickitat County Jail in consideration of a flat monthly rate of $2,500.00. This agreement shall become effective on the 1^st day of January 2010 and shall remain in effect until the 31^st day of December 2014.

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3) County Program Agreement (C16710) Amendment 09 Medicaid Administrative Match-LHJ (DSHS Amendment No. 0963-53333-02) between Klickitat County (Public Health Department) and the Department of Social & Health Services, Health and Recovery Services Administration for the purpose of extending the period of performance, starting January 1, 2011 and ending December 31, 2019.

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4) Resolution No. 08010 in the matter of setting a public hearing at 1:30 PM on Tuesday, June 22, 2010 to consider a supplemental budget and amendments for the 2010 budget for various funds.

5) (Pulled) Alternative Work Schedules for seven (7) employees in the Auditor’s Office who have voluntarily agreed to a reduced hour work week by working either 4 nine hour days, alternating 4 nine hour days and 4 ten hour days or 4 eight hour days.

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6) Amendment No. 1 (C16810) to Task Order No. 6 for the Water Resource Inventory Area 31 Watershed Plan Implementation Service Agreement (C05309) between Klickitat County (Natural Resources Department) and the Aspect Consulting for the purpose of increasing the not to exceed budget from twenty thousand dollars ($20,000) to fifty four thousand dollars ($54,000) and extending the end date of the task from June 30, 2010 to June 30, 2011.

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7) Agreement (C16910) for Digital Data Sharing between Klickitat County and Montana Mapping & GPS, LLC for specific digital data compiled by the Public Works Department in an Arc View “shape” file format in consideration of $250.00 and stipulations, effective June 1, 2010.

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8) Maintenance Contract (C17010) between Klickitat County (Public Works Department) and Mountaindale Maintenance to provide janitorial services for Annex 1 and 4. Schedule 1: is based on a three (3) day work week at $122.50 per day and $1,470.00 per month plus 7.5% sales tax for a total of $1,580.25, May through October and Schedule 2 a two (2) day work week based on $122.50 per day and $980.00 per month plus 7.5% sales tax of $73.50 for a total of $1,053.50, November through April. The duration of this agreement shall remain in effect for an original term of one year, commencing upon execution of this agreement.

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9) Contract Agreement (C17110) and Contract Bond between Klickitat County (Public Works Department) and Colf Landscape Construction Company of Vancouver, Washington for the Van Hoy Road Project, CRP 288, as bid in the amount of $293,516.00.

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10) Request for concurrence to award bid to Apply-A-Line, Inc. for the 2010 Striping Program, RN 642-10, as bid in the amount of $185,823.00.

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11) Local Agency Federal Aid Project Prospectus between Klickitat County (Public Works Department) and the Washington State Department of Transportation for the purpose of providing $986,500.00 in Federal funds for the Klickitat County Centerville Highway-Lyle Path Project, CRP 275. The project includes the following items of work: Phase 1 (summer 2010): Construct a 5 foot wide sidewalk, curb and gutter and a stormwater system along Keasey ave. from Centerville Highway to the School. Phase 2 (summer 2012): Construct a 5 foot wide sidewalk, curb and gutter, stormwater system, retaining walls, and widen Centerville Highway to 25.5 feet.

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12) Easement Supplement Agreement (C17210) between Klickitat County (Public Works Department) and the State of Washington Department of Natural Resources the acquisition of required right-of-way for the purpose of reconstruction of a portion of Johnson Road.

Elected Official Report/Update

Prosecutor’s Update

Prosecuting Attorney Tim O’Neill noted he had no items of a general nature for discussion in open session.

Executive Session – Personnel disciplinary issue

The Board convened into Executive Session at 3:25 PM with Prosecuting Attorney Tim O’Neill and Personnel Manager Randi Post to discuss an employee disciplinary matter in accordance with RCW 42.30.110(1)(g). It was noted that the executive session would last for ten (10) minutes.

The Board reconvened back to Regular Session at 3:35 PM.

Miscellaneous Reports/Comments

WorkSource Columbia Gorge: Discuss labor/work force information

WorkSource Columbia Gorge Administrator Marin Campos-Davis and Regional Labor Economist Donald Meseck provided an employment and unemployment update and overview of the labor market for Klickitat County and Washington State.

New Business

Chief Deputy Auditor Pam Pimley: Proposed office hour work schedule reduction/alternate work schedules.

Attendance: County Auditor Brenda Sorenson, Chief Deputy Auditor Pam Pimley, Personnel Manager Randi Post and Administrative Services Director Glen Chipman.

Chief Deputy Auditor Pam Pimley presented a proposal for alternative work schedules for seven (7) employees in the Auditor’s Office who have voluntarily agreed to a reduced hour work week by working either 4 nine hour days, alternating 4 nine hour days and 4 ten hour days or 4 eight hour days, noting that this would be on a temporary basis through the end of August which would amount to a estimated $8,000 savings to the Auditor’s budget. Ms. Pimley advised that there would be no reduction in hours for the Licensing Department due to their work load.

Following discussion, the general consensus of the Board was supportive of the proposal. The Board did direct Chief Deputy Auditor Pimley to work with Personnel Manager Randi Post to resolve any insurance premium and accrual issues and prepare a resolution for inclusion on next week’s Consent Agenda for Board review and consideration.

Commissioner Sauter left the meeting at 3:35 PM

Port of Klickitat Executive Director Marc Thornsbury: Funding request

The Board had a discussion concerning the Port of Klickitat Harbor Drive Realignment Project, with Port of Klickitat Executive Director Marc Thornsbury requesting Board consideration for a $40,000 grant from the County to assist with funding for the project.

Executive Director Thornsbury reported that the Port will be submitting an application to CERB requesting a $150,000 CERB Grant and $200,000 in the form of a CERB Loan and has already applied for a $99,000 USDA Grant with the remaining funds to come from the Port for a total estimated cost of $895,905 for the project that will realign the road and extend utilities to additional lots.

Following discussion, the Board expressed support for the request and advised that they would take the matter under advisement.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Johnston. Passed unanimously):

Accounts Payable: (#200988 - 201092) for a net of $143,922.60.

Combined Payroll: (#116220 – 116504, County Benefit Warrants #200743 - 200757, Electronic Transfer County Benefit #510, and Special Warrants M0015) $745,057.01.

For a combined total of $888,979.61.

Road Department Payments

Approved (M/Thayer, S/Johnston. Passed unanimously): Pay estimate to payment No. 2 and final payment to Access Electric and Heating in the amount of $9,041.41, which includes $441.04 retainage for a net of $8,600.37 for the Pioneer Center HVAC modifications project.

Adjournment

Approved (M/Thayer, S/Johnston. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 4:17 PM.

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Reference Document on File