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Auditor Brenda Sorensen:
Department Update.
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11:00
AM – Elected Officials Report
Attendance:
County Auditor Brenda
Sorensen.
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County
Auditor Brenda Sorensen began her department report with an Elections
update, noting that the local voter guide has been completed and sent on to
the Secretary of State with an anticipated mailing date in mid-October.
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Auditor
Sorensen advised that the State will be installing credit card
software/hardware for licensing transaction, noting that unfortunately these
transactions will not be available for those using VISA but will for most
other major credit cards.
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Auditor
Sorensen reported that she plans to prepare an intergovernmental agreement which
will allow the Auditor’s Office to negotiate with Tyler for
the purchase of their Eagle recording software for inclusion on the September 21, 2010
Consent Agenda for Board consideration.
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Auditor
Sorensen noted that the State Auditor’s have completed the audit and exit
conferences and all went very well, adding that the first billing was
received yesterday.
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Auditor
Sorensen advised that the Cayenta server crashed as payroll was being
prepared to be processed, adding that she appreciated the hard work of the
Technical Services Department and the Cayenta Management Team getting them
up with limited functionality so that the payroll could be completed.
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Prosecuting Attorney Tim
O’Neill and Special Deputy Prosecuting
Attorney Steve DiJulio: Pending issues
update some of which may qualify for Executive Session in accordance with RCW
42.30.110(1)(i)
Executive
Session: Pending and Potential Litigation
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11:15
AM – Elected Officials Report
Attendance:
Prosecuting Attorney Tim O’Neill, Special Deputy Prosecuting Attorney Steve DiJulio, Planning Director Curt
Dreyer, Solid Waste Director Tim Hopkinson,
Health Director Kevin Barry, Solid Waste Task Force member Don Struck, Roosevelt Regional Landfill General Manager Matt
Henry, Division Manager Gary Sorensen and Allied Waste Director of Business
Development Joe Casalini.
The
Board convened into Executive Session at 11:20 AM with Prosecuting Attorney Tim O’Neill, Special Deputy Prosecuting
Attorney Steve DiJulio and Planning
Director Curt Dreyer in accordance with RCW 42.30.110(l)(i) to discuss potential and pending litigation. It was noted that the
executive session would last for sixty (60) minutes.
At 11:40 AM Planning Director Curt Dreyer left the Executive Session and Solid Waste Director Tim Hopkinson, Health Director Kevin Barry, Solid Waste Task
Force member Don Struck,
Roosevelt Regional Landfill General Manager Matt Henry, Division Manager Gary
Sorensen and Allied Waste Director of Business Development Joe Casalini
joined the Executive Session.
At 12:20 PM it was announced that the Executive
Session would be extended for an additional forty (40) minutes and at that
time Solid Waste Task Force representative Don
Struck left the Executive
Session with all other participates remaining.
The Board reconvened back to Regular Session at 1:00 PM.
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Working Lunch
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The Board did
not recess for lunch.
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Call to Order/Roll Call
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Regular Meeting for Tuesday, September 14, 2010
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Chairman
Rex F. Johnston called the regular meeting to order at 1:00 PM. Commissioners
present: Ray Thayer, Rex F. Johnston and David Sauter.
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Agenda
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Business Agenda
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Approved
(M/Sauter, S/Thayer. Passed unanimously): the Business Agenda as presented.
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Approval of Commissioner
Meeting Minutes
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Approval of Meeting Minutes
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Approved
(M/Thayer, S/Sauter. Passed, Commissioner Thayer did not vote as he was absent
from the September 7, 2010 meeting):
the Klickitat County Board of Commissioners Meeting Minutes for September 7, 2010 as
presented.
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Citizen Comment
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Sheriff
Rick McComas provided an update to a previous discussion
offering more detailed information about a building he had originally
considered renting, noting that the owner has verbally excepted an offer at
the assessed value and requested Board authorization to more forward as the
best plan for the County.
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Following discussion,
the Board advised that they would take the matter under advisement before
making a decision.
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The
Board had a discussion concerning the City of White Salmon lifting their
moratorium on water hook-ups and the County’s policy of tying the building
permit and water together, with White Salmon resident Don Struck suggesting that he discuss the matter of verifying
the availability of water with Building Inspection and Code Compliance
Director Skip Grimes and Public Health
Department Director Kevin Barry.
The Board expressed their support of Mr. Struck’s suggestions.
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Public Meetings/Public
Hearings/Bid Openings
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Public Hearing: Consider an
abatement assessment which may constitute a special assessment against and a
lien upon the property or a personal obligation of Colleen P. Gahagan, Bonnie
J. Spatig and Linda J. Cannon, Parcel No. 05-17-3369-0010/00.
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Approved
(M/Sauter, S/Thayer. Passed unanimously): Resolution No. 12410 in the matter of an abatement assessment which shall
constitute a special assessment against the property of Colleen P. Gahagan,
Bonnie J. Spatig and Linda J. Cannon, Parcel No. 05-17-3369-0010/00 in the
amount of $11,362.55.
Prior to the motion the
hearing was opened by Chairman Johnston, who then asked for disclosure with
no ex parte contacts or any potential conflicts of interest reported.
Building & Code Compliance
Director Skip
Grimes
then presented a staff review in which he stated that the Board had
authorized abatement of this property and a contractor was chosen by
established procedure. He added that the abatement was accomplished in a
satisfactory manner and the contractor has been paid. He stated that the
Board has either the choice of approving a special assessment against the
property, or approving a personal obligation. Director Grimes recommended the
former option.
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Chairman
Johnston opened the public hearing for the purpose of receiving public
comment and/or testimony. For the record Chairman Johnston noted that no one
was present wishing to provided comment or testimony.
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Chairman Johnston
closed the public hearing and called for Board discussion. Following the
discussion, Chairman Johnston called for a motion.
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New Business
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Klickitat County Fire
Protection District #3 petition and request for annexation of certain
properties into their boundaries.
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Approved (M/Thayer, S/Sauter. Passed unanimously): Resolution
No. 12310 in the matter
of approving annexation of certain properties into the boundaries of Klickitat
County Fire Protection District No. 3 involving approximately 408.36 acres.
A full legal description is contained in the resolution.
Prior
to the motion, Klickitat County Rural Fire Protection District No. 3
Secretary Mollie Krall, noted that the petition was approved by Klickitat
County Rural Fire Protection District No. 3 following a public hearing on July 8, 2010 as
evidenced by Resolution No. 7-8-10A. The properties proposed to be annexed
are presently outside the boundary.
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Miscellaneous
Reports/Comments
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Johanna Roe, Family
Services Coordinator, Klickitat-Skamania Community Network:
Activities/projects update
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Attendance: Johanna Roe, Klickitat-Skamania Community Network, Family
Services Coordinator.
Family Services Coordinator Johanna Roe provided a program and
activities update, noting that the Klickitat-Skamania Community Network will
be partnering with several agencies on grant funded programs that work to improve
parenting and family skills and to prevent drug and alcohol abuse as well as
prescription drug abuse. Ms. Rose reported that through an ad campaign
geared towards youth they have taken an educational approach to reduce
substance abuse and are also text messaging kids to get the word out.
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Consent Agenda
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Approved (M/Thayer,
S/Sauter. Passed unanimously) the
Consent Agenda.
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1)
Resolution No. 12510 in the matter of election to receive National
Forest related safety-net payments under P.L. 106-393. “Secure Rural Schools
funding” and allocating fifteen percent (15%) of its full payment amount for
expenditures on projects under Title II and Title III of P.L. 106-393.
County will return none (zero percent) of its full payment amount to the
General Treasury of the United States pursuant to Title I, Section
102(d)(1)(B)(iii) and allocates One hundred percent (100%) of Project Funds
to be used for expenditures on Title II projects and zero (0) percent to be
used for Title III projects.
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2)
Amendment (C25910) to
Professional Services Agreement between Klickitat County (Prosecutor’s Office
and David B. Trefry for the purpose of amending paragraphs 8 and 10, October
1, 2010.
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3)
Resolution No. 12610 in the matter of waiving the requirement of a
conditional use permit for the placement of two historical information signs
by the Klickitat County Historical Society in two key locations of The
Dalles/Fort Simcoe Military Road.
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4)
Professional Services Agreement (26010)
between Klickitat County (Health
Department) and Washington Gorge
Action Programs for the purpose of providing $2,000 in funding to assist with
the development of a Nurse-Family Partnership program in Klickitat County as
approved by the Skamania-Klickitat Community Network Board, effective October 1, 2010
through December 31, 2010.
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5)
Contract Amendment (C26110)
between Klickitat County (Health
Department) and Washington Gorge
Action Programs for the purpose of extending the term of the contract to June
30, 2011 per Substance Abuse Advisory Board decision during its meeting of
July 8, 2010. Funds available for performance of services are $5,000 for
Strengthening Families, $1,655 for Parenting Wisely and $291.24 for the
Dallesport Youth Football program for a total contract funding amount of
$6,946.24 which will be provided by a grant from the Washington State
Department of Behavioral Health Services Substance Abuse Prevention Programs.
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6)
Agreement (C26210) between
Klickitat County (Health Department) and Kiwi Construction for the purpose of supplying
materials for and to construct an industrial grade chain link fence for the
White Salmon Head Start that is 53’ long and 4’ high with a 4’ single swing
gate for the bid amount of $1,379.76, effective September 14, 2010.
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7)
Scheduling a public meeting to
be held on Tuesday, September 28, 2010 at 1:30 PM to consider approval of alteration of Lot 3,
SP99-07, Short Plat No. SPL2008-36; Applicant: Eric Schmid.
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Payment Approvals
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Voucher Certification and
Approval
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Approved
Warrants (M/Thayer, S/Sauter. Passed unanimously):
Accounts
Payable: (#204211 - 204383) for a net of $738,881.20.
Combined
Payroll: (#118211 – 118490, County Benefit Warrants #204199 - 204210, Electronic Transfer
#521) $578,966.87.
For
a combined total of $1,317,848.07 for the date ending September 13, 2010.
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Miscellaneous
Reports/Review/Update
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Matt Henry, Roosevelt
Regional Landfill General Manager and Joe Casalini, Allied Waste Services
Director of Business Development: General activities and project update.
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Attendance:
Roosevelt Regional Landfill General Manager Matt Henry, Division Manager Gary
Sorensen and Allied Waste Director of Business Development Joe Casalini,
Administrative Services Director Glen
Chipman, Solid Waste Director Tim Hopkinson,
Solid Waste Task Force member Don Struck and
Health Director Kevin Barry.
Roosevelt
Regional Landfill General Manager Matt Henry provided a waste volume year
over year comparison, noting that while volumes continue to be down due to
economic conditions, 2010 year to date volumes are up 1.8% over 2009 year to
date volumes. Manager Henry noted that 2011 should be favorable due to the
proposed special waste projects that have been scheduled.
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Allied
Waste Director of Business Development Joe Casalini presented a marketing
update, providing a follow up to the opening ceremonies of the Evergreen
State Fair followed by an overview of this marketing strategy for the WSAC
(Washington State Associations of Counties) annual meeting in Spokane which
will be a re-branding of the relationship between Klickitat PUD, Klickitat
County and Allied Waste and will emphasize the gas to energy plant and the wind
energy development within the county.
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Director
Casalini also provided a brief update on the number of landfill tours, noting
that responses have been very positive and several more tours are scheduled
through the end of the year.
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Radio Project Manager Steve Brown:
Radio project update
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Attendance:
Radio Project consults Jim Keightley and Steve
Brown, Radio Project Manager and Administrative
Services Director Glen Chipman.
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Radio
Project Manager Steve Brown provided a project update and activities report
concerning the nine (9) radio sites, followed by discussion concerning the potential
timelines and cost estimates to complete the sites and future dispatch center.
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The
Board had a discussion concerning purchase authorization regarding equipment
and services for the Radio Project, with the Board directing Radio Project
Manager Brown to work within the small works bid guidelines and process.
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Following
discussion, Manger Brown noted that a new contract for on call engineering
services will be required with Adcomm Engineering, with Administrative
Services Director Chipman, advising that a scope of work needs to be
established before the contract can move forward.
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Adjournment
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Approved
(M/Thayer, S/Sauter. Passed unanimously): There being no further business before the Board, the meeting was
adjourned at 4:50 PM.
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Reference Document on File
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