Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, October 5, 2010

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, October 5, 2010

Chairman Rex F. Johnston called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer and Rex F. Johnston. Commissioner David M. Sauter was absent due to a previous commitment concerning county business.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey, Assistant County Engineer Jeff Hunter, Planning Director Curt Dreyer and Prosecuting Attorney Tim O'Neill.

The Board had a discussion concerning an issue involving two (2) lots located in Wishram, with Public Works Director Gordon Kelsey advising that the property was originally deeded to the county for the purpose of making a road, noting that the current adjacent property owner would like to sell a house that is intruding on to the right-of-way.

Following discussion, Planning Director Curt Dreyer explained that this is a plating and roadway vacation issue with two state statutes trying to be satisfied and whether a re-plat or short plat with a road vacation is done a public hearing will be required.

Director Kelsey provided a brief review of afternoon Agenda items, noting that the bid opening for Hale Road has been postponed until Tuesday, October 12, 2010 due to a calculation error on the proposal.

Director Kelsey presented a 2010 Construction Program update which was followed by a road maintenance and wind project road usage report.

Director Kelsey provided an update to Centerville Fire District’s concerns regarding drainage issues, noting that originally there were ditches that drained water away from the fire station however, over time they have been filled in. Director Kelsey noted that if the ditches are put back in place it will improve drainage and the department will work with the Fire Chief.

Director Kelsey reported that Scott Doubravsky has requested the annual closure of Randall Road for his motorcycle race event, adding that this year the road closure will be for October 30^th and 31^st.

The Board had a discussion concerning Allied Waste’s desire to change access to the Dallesport transfer station due to poor visibility on Tidyman Road.

Assistant County Engineer Jeff Hunter requested approval to lock the bathrooms at the Trout Lake Park and supply a port-a-potty until the park closes for the season, with Commissioner Thayer suggesting to look at the end of Elk Season before locking the bathrooms.

Sheriff Rick McComas: Department Update

11:00 AM – Elected Officials Report

Attendance: Sheriff Rick McComas, Undersheriff Jolene Kallio and Administrative Services Director Glen Chipman.

The Board continued a previous discussion concerning Sheriff Rick McComas’ proposal and request for Board support for the lease and/or purchase of a 4,800 square foot building to meet the Sheriff department’s need for more storage and office space for Deputies and Administrative staff, with Sheriff McComas requesting the Board to more forward and support a one year lease agreement.

Following discussion, Commissioner Thayer advised that the timing of the Sheriff’ proposal is not good due to the projected budget shortfalls, noting that there would be no decision without the consideration of the full Board. Sheriff McComas noted that he would come back Thursday after the Budget Workshop to discuss the matter with the full Board.

Sheriff McComas advised that the new generation 911 equipment needs to be installed as soon as possible, noting that the Sheriff’s area will not accommodate the equipment. Administrative Services Director Glen Chipman stated that 911 Coordinator Robert Allen has indicated that the equipment does not need to be installed until next June.

Undersheriff Jolene Kallio advised that the Sheriff’s Department is preparing new dispatch/communications and jail contracts with the three incorporated cities which will more accurately reflects the actual cost of the services, adding that she has been communicating with the cities and there will be a gradual percent increase each year to allow budgets to adjust to the increases.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, October 5, 2010

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer and Rex F. Johnston. Commissioner David M. Sauter was absent due to a previous commitment concerning county business.

Agenda

Business Agenda

Approved (M/Thayer, S/Johnston. Passed unanimously) the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

There were no meeting minutes requiring approval at this time.

Citizen Comment

Kenmore, Washington resident and Klickitat County property owner Gary Ulrich requested assistance from the Board regarding Columbia River Gorge Commission regulations which affect his property. Mr. Ulrich noted that the original short plat of four (4) lots is recognized by the county with the Gorge Commission recognizing only one (1) original parcel. Mr. Ulrich noted that he would like the four (4) lots recognized.

The Board advised that they would take the matter under advisement, noting that Commissioner Sauter may be able to best advise Mr. Ulrich regarding his options having previously served as a consult for Klickitat County regarding Gorge Commission actions.

Public Health Director Kevin Barry requested and receive Board support to prepare a letter as requested by WAGAP Executive Director Linda Schneider to advise the Department of Commerce that Klickitat County is opposed to suggested changes to Homeless Housing Grants and if the changes are made as they are currently proposed, Klickitat County will have no choice but to discontinue any involvement with the program.

The Board had a brief discussion concerning a western gray squirrel census and study on how squirrels react to timber harvest, with Natural Resources Director Dave McClure advising that he has been planning to do this study for a long time and for the first time will have the timber industry’s support.

Consent Agenda

Approved (M/Thayer, S/Johnston. Passed unanimously): the Consent Agenda.

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1) Revised Memorandum of Understanding between Klickitat County (Public Works Department) and Council 2, Washington State Council of County and City Employees representing Klickitat County Road/Survey Crew Employees and Road Department Supervisors. Effective August 1, 2010, it was acceptable to all parties to compensate employees in the Klickitat County Road/Survey Crew Collective Bargaining Agreement, who work in the Goldendale Road Department Shop, and are designated as the employee to be cross trained in the Klickitat County Road Department Supervisor’s classification an additional five percent (5%) of their hourly rate for working outside of their classification for all hours paid during this designation.

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2) Resolution No. 13310 in the matter of the approval and authorization of a $1,000.00 a month stipend for Kevin Barry, Public Health Department Director for added responsibilities and additional duties performed for serving as Acting Solid Waste Director to provide continuation of services to the public and County while the position was vacant, effective January 1, 2010 to September 30, 2010.

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3) Letter and Resolution No. 13410 in the matter of the appointment of Don Schaack to serve as an alternate member of the Klickitat County Water Conservancy Board to an unexpired term that becomes effective October 5, 2010 and expires December 31, 2012.

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4) Resolution No. 13510 in the matter of the Sheriff’s Office revised organizational chart, revised and new job descriptions and salary schedules to accurately reflect essential job duties of the Undersheriff and Chief Criminal Deputy positions which reflects new job descriptions and the adoptions of revised salary schedules reflecting a proposed Undersheriff hourly rate of 8% above the Chief Criminal Deputy, less any stipends paid in accordance with Resolution Nos. 05110 and No. 11310, effective August 16, 2010; And revised titles for the Jail Superintendent to Chief Jail Deputy and 911 Coordinator to Chief Communications Deputy to create consistency of job titles, effective October 1, 2010.

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5) Resolution No. 13610 in the matter of rescinding Resolution No. 14006 which established a refundable key deposit for the indoor arena and directing the Klickitat County Public Works Department to establish an Arena Key Issuance Process, effective October 5, 2010.

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6) Resolution No. 13710 in the matter of declaring five (5) Dell Computers, Models GX240 with license numbers 16L2K11, 82L2K11, G3L2K11, DVGWX11 and 42L2K11 as surplus inventory that no longer meets the needs of the department to be removed and transferred from Technical Services inventory to WSU Extension Agent to be used and disposed as she sees fit, effective October 4, 2010.

Elected Official Report/Update

Prosecutor’s Update

Prosecuting Attorney Tim O’Neill noted he had no items of a general nature for discussion in open session.

Executive Session – Real estate acquisition

The Board convened into Executive Session at 1:55 PM with Prosecuting Attorney Tim O'Neill in accordance with RCW 42.30.110 (1)(c) to discuss acquisition of real estate.

The Board reconvened back to Regular Session at 2:05 PM.

Department Update

Senior Services Director Sharon Carter: Senior Services Department Update.

Attendance: Senior Services Director Sharon Carter and Administrative Services Director Glen Chipman.

Senior Services Director Sharon Carter provided a department update, noting that currently Senior Services has been operating within budget and maintaining a cash flow of $200,000. Director Carter advised that there had been consideration to eliminate the two (2) furlough days per month, adding that with the Governor’s budget cuts the closure days will continue with additional cuts being anticipated for various Senior Services programs.

The Board had a discussion concerning the Governor’s mandates that will affect this biennium and the next which are reported to be more extensive, with Director Carter advising that it may be necessary to revamp the entire department due to the state funding cuts.

Following discussion, Director Carter noted that there are now two (2) other home care agencies providing services to Klickitat County residents, adding that these agencies employee local people. Director Carter advised that the state is increasing training and other requirements for home care employees and questioned whether the county can justify maintaining a home care agency.

Following further discussion, the Board expressed support for Director Carter to begin to explore possible options for her department based on the current and upcoming state funding reductions, with Director Carter noting that she would look into contractual termination clauses and requirements for the possible termination of programs if required.

Director Carter asked if the Board would be receptive to a funding request for the senior transportation and nutrition program if the state funding cuts drastically changed the program, with the Board advising that they would not be supportive.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Johnston. Passed unanimously):

Accounts Payable: (#204845 - 204966) for a total of $203,720.85 for the dating ending October 4, 2010.

There were no Payroll warrants requiring approval.

Department Update

Administrative Services Director Glen Chipman: Department update.

Administrative Services Director Glen Chipman provided a department update which included a follow-up of the State Auditor’s exit conference items which was followed by Board discussion concerning the manner in which to comply with the State’s recommendations for a capital facilities plan, landfill revenue monitoring and other items.

Director Chipman advised that he would like to discuss various issues related to long range planning to establish some priorities for his efforts during the next couple of months, noting that some of the discussion would take place during the budget process.

Adjournment (3:30 PM)

Approved (M/Thayer, S/Johnston. Passed unanimously): There being no further business before the Board, the meeting was adjourned until 1:00 PM on Thursday, October 7, 2010.

Call to Order/Roll Call

Regular Meeting Extension: Workshop Session for Thursday, October 7, 2010

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex Johnston and David Sauter.

Workshop Session Agenda

1:00/5:00 – Budget Workshops

The Board convened into scheduled budget workshops with Administrative Services Director Glen Chipman and various elected officials and department heads.

The Board continued a previous discussion concerning Sheriff Rick McComas’ request for consideration regarding the lease and/or purchase of a building to accommodate the department’s need for additional space and storage. The Board did not make a decision at this time.

Adjournment

There being no further business before the Board, the meeting was adjourned at 4:40 PM.

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Reference Document on File