Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, October 26, 2010

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, October 26, 2010

Chairman Rex F. Johnston called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer, David M. Sauter and Rex F. Johnston.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey.

Public Works Director Gordon Kelsey presented a review of Consent Agenda items, payment approvals and a project update for the 2010 Construction Program and the design phase of various projects, followed by a road maintenance project update.

The Board had a discussion concerning upgrades for the Deputy’s room and Sheriff’s Department, with Director Kelsey proposing amendments to the 2010 non-capital and capital project list to address the Sheriff’s storage, heating/cooling and ventilation/air circulation issues.

Following discussion, Director Kelsey recommended having various areas tested for air quality, with the Board expressing support for Director Kelsey’s recommendation.

The Board had a brief discussion regarding extending the E911 room, with Director Kelsey advising that this would provide additional space including a basement portion which could be utilized as a server room, noting that adding the basement would be a minimal cost to gain additional space.

Following discussion, Director Kelsey stated that he would prepare cost estimates for further discussion.

Personnel Manager Randi Post: Department Update

11:00 AM – Personnel Department Update

Attendance: Personnel Manager Randi Post and Administrative Services Director Glen Chipman.

Personnel Manager Randi Post presented a review of the Road and Sheriff Department’s salary schedules for January 1, 2011 which reflected a .16% increase for the Sheriff union members and 2% for the Road Department union members.

The Board had a brief discussion concerning Referendum 71 regarding domestic partners.

Personnel Manager Post provided an update on the health insurance open enrollment process, noting that the auto fill enrollment forms and excel spreadsheet for uploading informational codes into the Cayenta computer system were great time savers which also provided a reduction of errors compared to past enrollments.

Manager Post presented a brief update on the union election for custodians and park attendants, noting that the election was three to two and now it is up to the union to request bargaining.

Manager Post reported that the Safety and Public Works labor/management team meetings are going well and Wellness and the Sheriff’s labor/management team meetings are in need of extra support.

Executive Session: Pending Litigation

The Board convened into Executive Session at 11:30 AM with Prosecuting Attorney Tim O’Neill and Personnel Manager Randi Post in accordance with RCW 42.30.110(l)(i) to discuss pending litigation. It was noted that the executive session would last for three (3) minutes.

The Board reconvened back to Regular Session at 11:33 AM.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, October 26, 2010

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David Sauter.

Agenda

Business Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously): the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Thayer, S/Sauter. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for October 12, 2010 and October 19, 2010 as presented.

Citizen Comment

White Salmon area resident Dawn Stover inquired how herself, her husband, Jay Letto and Daniel Lichtenwald were implicated in the Bill Weiler Ethics investigation as to mitigation dollars they received from the Windy Point Settlement being given to Mr. Wieler’s institute.

Ms. Stover stated that she wanted the Board to be clear on the facts, advising that the mitigation dollars went to the Columbia Land Trust not Mr. Weiler’s institute.

Commissioner Sauter pointed out that this was not the County’s investigation and advised that she discuss the matter with the ethics board.

Goldendale resident Daniel Lichtenwald stated that he wanted to underscore for the record that the Board was informed of the facts.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: Consider acceptance of right-of-way, Hoctor Road, Short Plat No. SPL2010-14; Applicant: Joan Stone.

Approved (M/Sauter, S/Thayer. Passed unanimously): Motion to accept the dedication as shown on Short Plat SPL2010-14 for future maintenance of Hoctor Road, and grant final approval of the short plat; Applicant: Joan Stone.

Associate Planner Crista Schroder reported that Short Plat SPL2010-14 is a short plat creating 2 lots with both having frontage on Hoctor Road. The applicant is deeding 30 feet of right-of-way to the county for future maintenance of the county road and a deed for the right-of-way has been submitted and will be filed with the final short plat.

Ms Schroder advised that an administrative review of the short plat had been completed and that all conditions attached to the preliminary approval of the short plat have been met.

Public Meeting: Consider approval of alteration of Lots 2 & 3, BLA2007-18, BLA2010-03; Applicant: Chuck Bryan.

Granted (M/Thayer, S/Sauter. Passed unanimously): Approval of Boundary Line Adjustment No. BLA2010-03 which alters Lots 2 and 3, BLA2007-17, and grant final approval to the boundary line adjustment; Applicant: Chuck Bryan.

Associate Planner Crista Schroder provided a staff review, noting that the purpose of this adjustment is to shift lot lines to place existing out buildings on a large lot.

Ms. Schroder reported that the zoning for the property is Resource Lands and the lots as adjusted meet the requirements of the zoning designation.

Ms. Schroder advised that assurance have been received from the County Health Officer, County Engineer and Planning Director and each has signed the boundary line adjustment attesting to this.

Public Meeting: Consider the Planning Commissions recommendation for approval of Shoreline Conditional Use Permit SH2010-01; Applicant: Hugh Boyd.

Approved (M/Thayer, S/Sauter. Passed unanimously): Shoreline Conditional Use Permit No. SH-2010-01 thereby forwarding to the Department of Ecology for final approvals: Applicant: Hugh Boyd.

Chairman Johnston opened the public meeting for the purpose of considering a Shoreline Conditional Use Permit filed by landowner Hugh Boyd to install a residential power line and improve an existing private driveway serving the site.

Senior Planner Joe Sheridan provided a brief staff review, reporting that the applicant is proposing to install a single family residential power line from an existing KPUD overhead electric line which is located within the 100’ Conservancy shoreline setback of the White Salmon River to the proposed home site. The applicant is proposing to bury the service line per recommendation of the Klickitat County Shoreline Master Plan.

Additionally, the applicant is proposing improvements to the existing private driveway serving the proposed home site; including paving portions to mitigate maintenance and storm water runoff. The existing well, approved pressure distribution septic system and proposed single family residence are not subject this application.

Property owner Hugh Boyd spoke in support of his proposal, noting that he will abide by the Department of Ecology’s recommendation concerning storm water runoff.

Public Meetings/Public Hearings/Bid Openings

Senior Planner Sheridan noted for the record that there were individuals in the audience that may wish to speak, advising that during a public meeting, it is at the Chair’s discretion whether to allow public comment.

Chairman Johnston inquired if anyone wished to comment.

Yakama Nation Archeologist Dave Powell stated that the Yakama Nation had sent a letter recommending language to be added to the record concerning the driveway, noting that it has not been included. Mr. Powell stated that the private driveway has not had an archeological survey done, noting that it would be important to know if there was an archeological site under the road.

Senior Planner Sheridan noted that the existence and usage of the private driveway serving the proposal is not subject to this permit.

Kristina Proszek, Yakama Nation, Environmental Review Coordinator noted that the private driveway which was built before Mr. Boyd purchased the property was the subject of a code violation case and she has not seen proof that the illegal road issue has been resolved.

Senior Planner Sheridan advised that the issue was resolved per Case #COD2008-07 and is referenced in the record.

Mr. Boyd noted that an archeological survey was done under the portion of property that has been developed for his residence and nothing was found. Mr. Boyd stated that if the property is developed further an additional archeological survey would be done.

Consent Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously) the Consent Agenda.

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1) Resolution No. 14210 in the matter of not authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 04-13-2260-0009/00; Technology Properties as the nuisance no longer exists.

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2) Resolution No. 14310 in the matter of not authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on County Alley 15390; Klickitat County Public Works as the nuisance no longer exists.

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3) Contract Amendment (C28810) 2009-2011-CD from October 1, 2009 through June 30, 2011 for Chemical Dependency Treatment Services between Klickitat County (Public Health Department) and Central Washington Comprehensive Mental Health for the purpose of adding Debarment and suspension certification and Conflict of interest statements to comply with the terms and conditions of the governing contract between Washington State Division of Behavioral Health and Recovery and Klickitat County. All other terms and conditions of this contract remain in full force and effect.

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4) Contractual Agreement (C28910) between Klickitat County (Public Health Department) and Educational Service District 112 (ESD 112) for the purpose of assigning Jane Palmer, Klickitat County Health Department Nursing Director as a member of the steering committee to assist in the infants and toddlers project in consideration for total payments not to exceed 15 hours at $50/hour, or $750.00, which includes all expenses. ESD 112 will serve as lead agency and, under contract with the Department of Early Learning, will lead efforts to collect and summarize data related to the infants and toddlers and their families in their service region and then use the data to facilitate participatory processes to prioritize key interdisciplinary consultation strategies, and collaboration efforts to support them, and identify intended outcomes for their local communities.

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5) Personnel Authorization to hire to begin the advertising process to fill the Superior Court Administrator position within Superior Court at Grade 65, Step 1 ($17.84). This position will become vacant December 22, 2010 with the retirement of the current Administrator.

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6) Washington State Department of Transportation Supplemental Agreement No. 1 (C29010) between Klickitat County (Public Works Department) and Lower Columbia Research and Archaeology for on-call Archaeological Services. The purpose of this amendment is to extend the completion date to June 30, 2011 and to increase the maximum amount payable from $30,000 to $90,000. No other changes to the original agreement are being made.

7) Request for approval of the Klickitat County Public Health Department’s Request for Qualifications for their Clinical Data System Project 2010-2012.

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8) Contract Agreement (C29110) and Bond between Klickitat County (Public Works Department) and JWC Construction LLC, for Repair Sidewalks Goldendale Project, NC019 for the total bid price of $23,296.86.

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9) Amendments to Contract Agreement between Klickitat County (Senior Services Department and Southwest Washington Agency on Aging and Disabilities: Senior Nutrition Services Amendment No. 1 (C29210) for the purpose of increasing the total Nutrition Services Incentive Program allocations available by the following amounts: Congregate Nutrition Services $2,920, Home Delivered Nutrition Services $844, for a total $3,764 with total revised maximum amounts of $12,420 for the Congregate Nutrition Services and $1,444 for Home Delivered Nutrition Services, with a revised total of $13, 864; And Amendment No. 2 (C29310) for the purpose of modifying terms for meeting or exceeding the required match amounts that are currently outline in the Matching Fund Requirements section of this Contract’s Special Terms and Conditions; And Amendment No. 1 (C29410) to Contract Agreement between Klickitat County (Senior Services Department and Southwest Washington Agency on Aging and Disabilities for Senior Transportation Services for the purpose of modifying terms for meeting or exceeding the required Match amounts that are currently outlined in the Matching Fund Requirements section of this Contract’s Special Terms and Conditions.

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10) Amendment (C29510) to the Memorandum of Understanding between the Office of the Secretary of State, Washington State Archives, Digital Archives Transmittal Agreement TA#2010101802 and Klickitat County (Auditor’s Office) to ensure that electronic public records are securely preserved for present and future access and/or are transferred to the Digital Archives for retention so that valuable legal and historical records of the state may be centralized, made more widely available, and permanently preserved.

New Business

Undersheriff Jolene Kallio: Discuss Interlocal communications.

Attendance: Undersheriff Jolene Kallio, Administrative Services Director Glen Chipman, Goldendale Police Chief Rick Johnson and various members of the public.

The Board had a discussion concerning the present and proposed computation of fees assessed for communications/dispatch services for other agencies within Klickitat County, with Undersheriff Jolene Kallio requesting Board direction in determining the desired language for a new resolution establishing how other agencies will be charged for these services.

Following discussion, Undersheriff Kallio stated that the industry standard is to charge high volume users at 50% of their usage and low volume users at 100% of usage, noting that the Sheriff’s Office is recommending that all agencies be charged half of the average per agency load of combined CAD and Radio Calls which is a fair and equitable computation.

Undersheriff Kallio advised that she has been talking with the Cities and they are aware of the proposed increases.

Goldendale Police Chief Rick Johnson stated that if law enforcement is paying for dispatch and communications services so should the fire departments.

Following further discussion, Commissioner Thayer recommended to phase in the increased fee structure over a three year period starting at 25% for 2011, and then 35% and 50% to allow agencies to adjust. The Board agreed.

Undersheriff Kallio stated that she would prepare a draft resolution and three (3) contract for the Board’s consideration for further discussion.

Miscellaneous Reports/Comments

Goldendale City Administrator Larry Bellamy: Request for dedicated funding for the Goldendale Animal Shelter.

Attendance: Goldendale City Administrator Larry Bellamy, Goldendale Animal Control Officer Tom Fitzgibbons, Dogs of the Gorge Coordinator/volunteer Lisa Mabry, Goldendale Mayor Arletta Parton, Goldendale Police Chief Rick Johnson, Undersheriff Jolene Kallio, Public Health Director Kevin Barry and various members of the public.

Goldendale City Administrator Larry Bellamy presented a proposal to replace and expand the current animal control facility. Mr. Bellamy advised that on an average, there is between 15-20 dogs in the facility, which overcrowds the facility with its 10 cages/kennels, adding that there is limited storage, no office area nor is there a bathroom.

Dogs of the Gorge (D.O.G.) Coordinator and Animal Control Facility volunteer Lisa Mabry provided an overview of the recent seizure of 53 malnourished and neglected dogs and explained how shelter volunteers cared for and helped rehabilitate the dogs, adding that most of the dogs have found new homes.

Mr. Bellamy advised that in addition to providing services to the City of Goldendale, the Animal Control Facility also provides services for the City of Bingen and several unincorporated communities and Klickitat County.

Mr. Bellamy advised that the total estimated cost for the project is $125,000 - $150,000, noting that the city is looking to leverage dollars and bring in more partners into the funding and requested consideration for $50,000 in the County’s 2011 budget with $50,000 to come from the City of Goldendale and $50,000 from state or federal grant sources, humane society funding opportunities, and corporate foundations such as Petco and Petsmart and local funding through non-profit organizations such as D.O.G.

Unfinished Business

Findings, conclusion and decision in support of Board motion on Tuesday, September 21, 2010 to deny an appeal filed by Jay Letto, Dawn Stover and Dan Lichtenwald, and to uphold the SEPA Threshold Determination SEP2009-44 and approve the underlying Short Plat, SPL2009-25 to divide 80.75 acres into 4 lots. The proposed short plat is located within a portion of Section 5, Township 3 North, Range 12 East, W.M., Klickitat County, WA (off Lyle-Snowden Road and McGowan Road, Appleton vicinity): Applicant: Pine Ridge, LLC.

Approved (M/Sauter, S/Thayer. Passed unanimously): Resolution No. 14410 in the matter of denying an appeal by Jay Letto, Dawn Stover and Dan Lichtenwald, and to uphold the SEPA Threshold Determination SEP2009-44 and approve the underlying Short Plat, SPL2009-25; Applicant: Pine Ridge, LLC, with specific language to be included on the final short plat.

Staff present: Planning Director Curt Dreyer and Associate Planner Crista Schroder.

Planning Director Curt Dreyer provided a brief review, noting that there were questions raised whether the final conditions reflected the wishes of the Board, advising that 2.6 has been added to Section 2 “final conclusions” and 3.2 to Section 3 “Order”.

Elected Official Report/Update

Prosecutor’s Update

Prosecuting Attorney Tim O’Neill noted he had no items of a general nature for discussion in open session.

Executive Session: Pending and Potential Litigation

The Board convened into Executive Session at 3:05 PM with Prosecuting Attorney Tim O’Neill, Special Deputy Prosecuting Attorney Susan Drummond via teleconference and Planning Director Curt Dreyer in accordance with RCW 42.30.110(l)(i) to discuss potential and pending litigation. It was noted that the executive session would last for twenty (20) minutes. At 3:25 PM Planning Director Dreyer and Special Deputy Prosecutor Susan Drummond left the executive session and it was announced that the session would be extended for an additional ten (10) minutes.

The Board reconvened back to Regular Session at 3:35 PM.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Thayer. Passed unanimously):

Accounts Payable: (#205456 – 205578 and DOR Electronic Transfer #526) for a net of $279,528.83.

Combined Payroll: (#119051 – 119328, County Benefit Warrants #205438 - 205455, Electronic Transfer #525) for a net of $792,082.27.

For a combined total of $1,071,611.10 for the date ending October 25, 2010; And to amend an error to the October 19, 2010 accounts payable motion. It was the intent of the Board to deny approval of the credit card charges for the Sheriff’s Department purchase of four (4) computers.

Road Department Payments

Approved (M/Sauter, S/Thayer. Passed unanimously): pay estimate to payment No. 1 and final to Central Washington Asphalt, Inc. in the amount of $703,706.25, which includes $35,185.31 retainage for a net of $668,520.94 for the 2010 Chip Seal Project, CRP 279, 288 & 301.

Approved (M/Sauter, S/Thayer. Passed unanimously): pay estimate to payment No. 1 to DeAtley Crushing Company in the amount of $5,000.00, which includes $250.00 retainage for a net of $4,750.00 for the 2010 Matsen Quarry Crushing Project, WP 44.

Adjournment (3:53 PM)

Approved (M/Sauter, S/Thayer. Passed unanimously): There being no further business before the Board, the meeting was adjourned until 1:00 PM on Thursday, October 28, 2010.

Call to Order/Roll Call

Regular Meeting Extension: Workshop Session for Thursday, October 28, 2010

Commissioner David M. Sauter reconvened the meeting at 1:00 PM. Commissioner Ray Thayer was absent due to a commitment outside of the County concerning County business and Commissioner Rex Johnston was absent due to illness.

Workshop Session Agenda

1:00/5:00 – Budget Workshops

The Board convened into scheduled budget workshops with Administrative Services Director Glen Chipman and various elected officials and department heads.

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Representatives from the community of Wishram requested that the proposed bathrooms for the Wishram Train Park remain a budget item and presented a written request with forty signatures for Board consideration.

Adjournment

There being no further business before the Board, the meeting was adjourned at 4:50 PM.

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Reference Document on File