Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, December 7, 2010

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, December 7, 2010

Chairman Rex F. Johnston called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer, David M. Sauter and Rex F. Johnston.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter presented a department update and review of Consent Agenda items, 2010 Construction Program projects and road maintenance projects which was followed by discussion.

The Board had a discussion concerning an Oregon Bicycle Ride that has been proposed for July 2011, with Director Kelsey noting that he has discussed bicycle ride events with the timber companies who have expressed their opposition and concern for the safety of the bicyclists and their logging truck drivers.

Following discussion, Director Kelsey suggested that a policy be developed that would provide a balance and accommodate the various types of users of our rural county roads.

Director Kelsey provided a brief follow up on the fairgrounds property purchase, with Commissioner Thayer recommending that the owner of the property contact the title company to discuss any concerns that they may have regarding the purchase agreement.

Director Kelsey advised that he will be presenting a Small Works Contract for the Dallesport tree remove project for inclusion on next weeks Consent Agenda for Board consideration.

Personnel Manager Randi Post: Discuss personnel issues.

10:40 AM – Personnel Department:

The Board convened into Executive Session at 10:40 AM with Personnel Manager Randi Post and Administrative Services Director Glen Chipman in accordance with RCW 42.30.110(1)(g) to discuss personnel issues. It was noted that the executive session would last for twenty (20) minutes. At 11:00 AM it was announced that the executive session would be extended for five (5) minutes.

The Board reconvened back to Regular Session at 11:05 AM.

Sheriff Rick McComas: Department Update

11:00 AM – Elected Officials Report

Attendance: Sheriff Rick McComas and Administrative Services Director Glen Chipman.

Sheriff Rick McComas provided a department report which included updates for communications, corrections and patrol, noting that the vacant position in patrol has been filled and the deputy will be attending the academy.

The Board had a discussion regarding the communication system, with Sheriff McComas reporting that Sherman County Sheriff Brad Lohrey has requested to discuss the possibility of coordinator resources and working together to benefit both counties, adding that he has arranged a meeting with Radio Lead Steve Brown to discuss the matter.

Following discussion, Sheriff McComas noted that he will be discussing the communication systems continuing problems with Mr. Brown and hopes to determine why the issues can not be fixed.

Sheriff McComas provided an update on the Brooks Street property, advising that the buildings electrical box and electrical mast sustained damage which may have been caused by the snow, noting the contractor has been alerted and is investigating the matter.

Sheriff McComas inquired if the Board had any general requests or goals for the Sheriff’s Office, with Commissioner Sauter noting that there seems to be a renewed focus on communication and working together to do a better job for the county from all departments.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David Sauter.

Agenda

Business Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously) the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Thayer, S/Sauter. Passed unanimously) the Klickitat County Board of Commissioners Meeting Minutes for November 30, 2010 as presented.

Citizen Comment

The Board had a brief discussion concerning property taxes and state statute pertaining to property taxes with, Klickitat County resident Pat Cramer expressing his concern over the possibility that his future property taxes could exceed his retirement income.

Goldendale resident Mark Sigfrinius inquired if the amount of sales tax received by the county was down because of the current economy, with Administrative Services Director Glen Chipman explaining that due to wind farm construction, collected sales tax has been running above the normal pattern and should return to normal in the next two years.

Public Meetings/Public Hearings/Bid Openings

Public Hearing: Provide an opportunity for public input and information related to the Rural Washington Loan Fund Program and an application for funding assistant.

Business Retention Specialist Denny Newell noted for the record that the public hearing to provide an opportunity for the public to comment and received information related to the Rural Washington Loan Fund Program has been reschedule to December 21, 2010 due to an error and not properly advertising the hearing pursuant to state statute.

Public Hearing: Establishing the 2011-2016 Capital Improvement Plan for Klickitat County

Chairman Johnston declared the public hearing open and advised that the purpose of the hearing is to accept public testimony both in favor of and opposed to the proposed 2011-2016 Capital Improvement Plan and requested a staff review.

Administrative Services Director Glen Chipman provided a brief overview of the 2011-2016 Capital Improvement Plan, noting that the new plan will consolidate projects and full fill the State Auditor’s recommendation from the past several years that a capital improvement plan be in place.

Chairman Johnston opened the public hearing to receive public testimony both in favor of and opposed to the 2011-2016 Capital Improvement plan, noting that comments regarding the Six-Year Road Plan and Annual Road Program have already been heard during the Road hearings for such and will not be heard today.

Chairman Johnston noted for the record that no one from the public was present wishing to provide testimony for or against the proposed plan and closed the public hearing to further comment except in written form which would be accepted through the end of the day.

Commissioner Thayer noted that the draft Capital Improvement Plan is a beginning and thanked Director Chipman for his efforts.

Chairman Johnston advised that the public hearing will be continued until adoption by the Board on or before December 31, 2010.

Public Hearing: Establishing the 2011 Klickitat County Budget and setting property tax levies; noting that the hearing may be continued as needed to reach a final budget

Chairman Johnston declared the public hearing open, advising that the purpose of the hearing is to accept public testimony both in favor of and opposed to the proposed 2011 budget and requested a staff review.

Administrative Services Director Glen Chipman provided a brief overview of the 2011 budget, noting that this is the preliminary budget and budget discussion will continue with scheduled budget workshops, Thursday, December 9, 2010 and Thursday, December 16, 2010.

Chairman Johnston inquired if there was anyone from the public wishing to provide comment, there being none Chairman Johnston closed the public hearing to further public testimony except in written form which would be accepted through the end of the day.

Chairman Johnston noted that the hearing will be continued as needed until the final 2011 Budget is reached and the property tax levies are set.

Consent Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously) the Consent Agenda.

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1) Resolution No. 15610 in the matter of declaring the Mount Adams Park and Recreation District duly organized pursuant to the provisions of RCW 36.69.080 and following certification of the November 2, 2010 General Election by the Canvassing Board on November 23, 2010.

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2) Resolution No. 15710 in the matter of authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance in the Right-of-Way, north side (209 Cypress Street, Dallesport) - Klickitat County Public Works; And Resolution No. 15810 in the matter of authorizing the Code Compliance Officer to commence proceedings to cause the abatement in the Right-of-Way, south side (204 Cypress Street, Dallesport) - Klickitat County Public Works; And Resolution No. 15910 in the matter of authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 02-13-2855-0211/00; Forrest Frederick Polehn; And Resolution No. 16010 in the matter of authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 02-13-2855-0221/00; Richard R. Roberts, Marilyn Dimmick and Linda Pretlow; and Resolution No. 16110 in the matter of authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 02-13-2855-0203/00; Slade D. Kitchens.

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3) Joint Resolution No. 16210 of the Clark, Klickitat and Skamania boards of County Commissioners appointing Rebecca Blaisdell to Position #1 on the Fort Vancouver Regional Library Board of Trustees representing Clark County for a seven year term expiring December 31, 2017.

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4) Resolution No. 16310 in the matter of Klickitat County Superior Court revised organizational chart to reflect the termination of the Judicial Assistant position and adopting the Interlocal Agreement to compensate Skamania County for additional clerical support from the Skamania County Superior Court Administrator, effective December 1, 2010; And Interlocal Agreement (C31710) between Skamania County and Klickitat County for providing Skamania County’s Superior Court Administrator’s support to Klickitat County by restructuring the clerical support to improve efficiencies and reduce costs by eliminating a .6 full time equivalency Judicial Assistant position and with the Skamania County’s Superior Court Administrator to provide approximately twenty days of orientation and training to the Klickitat County Superior Court Administrator. On a quarterly basis Klickitat County shall remit to Skamania County $1,741.00 to provide a $500.00 monthly stipend to the Skamania County Superior Court Administrator. In addition, a 16% or $80.33 monthly administrative fee will be paid to Skamania County to recognize the employer’s additional costs in retirement contributions, FICA, Labor and Industries, Employment Security Medicare and an additional 2% process fee, effective December 1, 2010.

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5) Local Agency Federal Aid Project Prospectus between Klickitat County (Public Works Department) and the Washington State Department of Transportation for the purpose of providing $540,000 in federal funds for the Klickitat County Loop Road Overlay Project, CRP 307.

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6) Personnel Authorization and on-going authorization to advertise to fill funded and Casual Aides and Van Driver positions within the Senior Services Department at Grade 33, Step 1 and at the Aide Rate; And personal Authorization to advertise to fill Casual Van Driver position within the Senior Services Department at Grade 33, Step 1.

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7) Resolution No. 16410 in the matter of authoring the consolidation of Intervener City of White Salmon, its issues and interests, with those presented by Klickitat County (Klickitat County Public Economic Development Authority) in the Whistling Ridge Energy Project adjudication at the Washington Energy Facility Site Evaluation Council.

Elected Official Report/Update

Prosecutor’s Update

Prosecuting Attorney Tim O’Neill (via telephone conference) noted he had no items of a general nature for discussion in open session.

Executive Session: Pending Litigation

The Board convened into Executive Session at 2:03 with Prosecuting Attorney Tim O’Neill in accordance with RCW 42.30.110(1)(i) to discuss pending litigation. It was noted that the executive session would last for ten (10) minutes.

The Board reconvened back to Regular Session at 2:13 PM.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Sauter. Passed unanimously):

Accounts Payable: (#206665 - 206748) for a total of $119,804.90 for the date ending December 6, 2010.

There were no Payroll warrants requiring approval.

Adjournment (2:20 PM)

There being no further business before the Board, the meeting was adjourned until 10:30 AM on Thursday, December 9, 2010.

Call to Order/Roll Call

Regular Meeting Extension: Workshop Session for Thursday, December 9, 2010.

Chairman Rex F. Johnston reconvened the meeting at 10:30 AM. Commissioners present: Ray Thayer, Rex Johnston and David Sauter.

Workshop Session Agenda

10:30/12:00 Glen Chipman, Administrative Services Director: 2011 final budget review.

The Board convened into scheduled budget workshops with Administrative Services Director Glen Chipman and various elected officials and department heads for a final review of the 2011 budget.

12:00 - Lunch

1:00/5:00 - Glen Chipman, Administrative Services Director: 2011 final budget review.

The Board convened into scheduled budget workshops with Administrative Services Director Glen Chipman and various elected officials and department heads for a final review of the 2011 budget.

Adjournment

There being no further business before the Board, the meeting was adjourned at 4:40 PM.

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Reference Document on File