Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, April 5, 2011

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, April 5, 2011

Chairman Rex F. Johnston called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer, David M Sauter and Rex F. Johnston.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Assistant County Engineer Jeff Hunter.

Assistant County Engineer Jeff Hunter provided a review of Public Works items on the Board’s afternoon agenda which included a bid opening for the Goldendale Sand Shed Purchase and Consent Agenda items. A 2011 Construction Program update and road maintenance project update followed.

Assistant County Engineer Hunter presented a brief review of upcoming facilities work, the events schedule at the fairgrounds and an update on the Centerville Highway slide.

The Board had a discussion concerning the Woodland Road Project and the City of White Salmon’s Project to replace its existing waterline that currently goes under Northwestern Lake due to the pending removal of Condit Dam, with Commissioner Thayer suggesting that Public Works require a full time inspector to be on the job during work within the County’s right-of-way.

Personnel Manager Randi Post: Department Update.

11:00 AM – Personnel Department Update

Attendance: Personnel Manager Randi Post and Administrative Services Director Glen Chipman.

Personnel Manager Randi Post provided a Benefit Committee update, advising that the committee reviewed the County’s experience rating and discussed exploring Public Employees Benefit Board (PEBB) coverage, and agreed to review the numbers of reducing the percentage of the employer’s contribution for dependent coverage. Personnel Manager Post provided an experience report, a dependent coverage comparison and cost analysis and a PEBB cost analysis for Board consideration. A discussion followed.

Following further discussion, the Board expressed support for Personnel Manager Post to pursue the possibility of PEBB coverage.

Personnel Manager Post presented a review of the Personnel Division survey results, noting that she was disappointed in the number of responses, but happy to report most of the folks who responded were satisfied with their services.

Personnel Manager Post provided a brief review of meetings and activities with the Assessor, Prosecuting Attorney and Auditor’s offices and an update on the Safety Committee and the Public Works’ and Sheriff’s Labor/Management Team meetings, noting that things are going well.

Executive Session: Discuss a personnel issue and negotiations.

11:00 AM – Personnel Department Update (Continued)

The Board convened into Executive Session at 11:35 AM with Personnel Manager Randi Post and Administrative Services Director Glen Chipman in accordance with RCW 42.30.110(1)(g) to discuss a personnel issue and to review union negotiations. It was noted that the executive session would last for fifteen (15) minutes. At 11:50 AM it was announced that that the executive session would be extended for ten (10) minutes.

The Board reconvened back to Regular Session at 12:00 PM

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, April 5, 2011

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, David M. Sauter and Rex F. Johnston.

Agenda

Business Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously): the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Thayer, S/Sauter. Passed, Johnston recused himself due to being absent for the meeting): the Klickitat County Board of Commissioners Meeting Minutes for March 29, 2011 as presented.

Citizen Comment

Goldendale area resident David Bybee inquired how the County was going to pay for the new High School and what the Commissioners were going do to about over assessed taxes.

Chairman Johnston advised that the School District, not the County was responsible for the proposal to build a new High School.

County Assessor Darlene Johnson joined in the discussion and stated that she is working hard to make corrections, noting that the Assessor’s Office is going through and looking at every parcel and evaluating all sales. Assessor Johnson advised that they will be considering the most recent sales where possible and correcting coding errors. Assessor Johnson invited Mr. Bybee to come and discuss any concerns he may have regarding the assessment of his property.

Assessor Johnson reported that her department is working on re-valuation notices which may be sent on all parcels and advised that she would like to send out post card notices instead of letters which would be a significant savings, noting that the post cards meet all RCW requirements.

The Board noted that as long as State Statutes are met they would be supportive.

Public Meetings/Public Hearings/Bid Openings

Bid Opening: for the Goldendale Sand Shed Purchase, WP-47

Bids forwarded (M/Sauter, S/Thayer. Passed unanimously): to the Public Works Department for their review and recommendation of ten (10) bids received for the Goldendale Sand Shed Purchase, WP-47. Note: Engineer estimate $44,500.00.

· Web Steel Buildings

Sandy, Oregon

$39,680.00

· Metallion Industries

Estrada, Oregon

$45,000.00

· Concord Construction

Wapato, Washington

$39,785.00

· Steel Craft Construction

Woodinville, Washington

$51,335.00

· Olympia Steel Buildings

McKeys Rock, Pennsylvania

$38,514.00

· PHC Construction LLC

Bain Bridge Island , Washington

$47,970.00

· Sea Con

Issaquah, Washington

$41,662.00

· Intermountain NW Structures LLC

Spokane Valley, Washington

$47,336.00

· Black Rock Construction

Moses Lake, Washington

$51,642.00

· Legacy Construction Group II

Moses Lake, Washington

$41,200.00

Bid Opening: Designation of the official county newspaper for advertising of all legal notices and delinquent tax lists as well as all notices to be published by newspapers of general circulation in Klickitat County per the RCW.

Bids Forwarded (M/Sauter, S/Thayer. Passed unanimously): to the Executive Secretary for review and recommendation of two (2) bids received to designate the official county newspaper for advertising of all legal notices and delinquent tax lists as well as all notices to be published by newspapers of general circulation in Klickitat County per the RCW:

• The Enterprise, White Salmon, Washington: $6.50 per column inch and $6.50 per column inch for each subsequent week of publication.
• The Goldendale Sentinel, Goldendale, Washington: $6:50 per column inch and $6.50 per column inch for each subsequent week of publication.

Public Meeting: Consider the Planning Commission’s recommendation of approval for Shoreline Conditional Use Permit SH2010-02; Applicant: City of White Salmon, Karl Enyeart – Pioneer Engineering and Surveying representing

Approved (M/Sauter, S/Thayer. Passed unanimously): Shoreline Conditional Use Permit SH2010-02, to replace the City of White Salmon’s existing waterline that currently goes under Northwestern Lake, thereby forwarding to the Department of Ecology for final approvals; Applicant: City of White Salmon.

Attendance: Senior Planner Joseph Sheridan and City of White Salmon representative Karl Enyeart from Pioneer Engineering and Surveying.

Chairman Johnston opening the meeting and advised that the purpose is to consider a Shoreline Conditional use Permit to replace the existing City of White Salmon’s waterline and requested a staff review.

Senior Planner Joseph Sheridan reported that the purpose of the proposal is to replace the existing City of White Salmon waterline that currently goes under Northwestern Lake. The removal of Condit Dam will expose and damage the existing 50+ year old line so it is necessary to relocate it. The line is being constructed within roadway right-of-way to provide access for maintenance. The size of the line will vary from 6” to 18” in diameter. The exact final sizes will not be known until bids are received and alternatives are chosen. No work will be in the waters of either the White Salmon River or Buck Creek. The waterline installed on the bridge will be above the Ordinary High Water Mark and also will be above the 100 year floodplain and the majority of the work is over 100’ from the White Salmon or Buck Creek.

Elected Official Report/Update

Prosecutor’s Update

Prosecuting Attorney Lori Hoctor noted she had no items of a general nature for discussion in open session.

Executive Session: Potential Litigation

The Board convened into Executive Session at 1:55 PM with Prosecuting Attorney Lori Hoctor in accordance with RCW 42.30.110(1)(i) to discuss potential litigation. It was noted that the executive session would last for fifteen (15) minutes. At 2:10 PM Solid Waste Director Kevin Barry joined Prosecutor Hoctor to discuss potential litigation specific to Solid Waste issues and it was announced the executive session would be extended for five (5) minutes. At 2:15 PM it was announced that the session would be extended for five (5) minutes. At 2:20 PM Director Barry left the room and Treasurer Dani Burton joined the session to discuss pending litigation and it was announced that the executive session would be extended for ten (10) minutes. At 2:30 PM it was announced that the executive session would be extended for five (5) minutes.

The Board reconvened back to Regular Session at 2:35 PM.

Consent Agenda

Approved (M/Thayer, S/Sauter. Passed unanimously): the Consent Agenda. Note: Item No. 8 was increased by $35,000.00.

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1) Purchase Authorization to allow the Sheriff’s Department to purchase five (5) 2011 Ford Crown Victoria Police Interceptor Full Size, 4 Door Sedans, Color: Vibrant White from State bid/contract at a cost of $21,668.00 plus applicable sales tax, licensing, registration fees, administrative costs, vehicle equipment and installation at a cost not to exceed a total price per unit of $35,000.00.

2) Memorandum from the Planning Department scheduling a public hearing to be held on Tuesday, May 17, 2011 at 1:30 PM to consider approval of an alteration of Lots 1-4, SPL2006-79; an alteration of Lot 3, SPL2006-50; and a vacation of a portion of Lot 4, SPL2006-50, Short Plat No. SPL2011-009; Applicant: Glen Affric, LLC.

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3) Amendment B (C07011) ADO Grant No. S10-75106-245 between Klickitat County (Economic Development) and the Washington State Department of Commerce, Business Services Division for the purpose of decreasing grant funding by $988 dollars for a revised grant amount of $81,613, effective February 18, 2011 and ending June 30, 2011.

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4) Resolution No. 04111 and Letter in the matter of appointing Martha Blair, representing the Central Klickitat Conservation District as Jim Hill’s alternate, to the Klickitat Technical Committee, which is a subcommittee that provides technical advice for salmon habitat recovery to the Klickitat Citizens Review Committee. Appointment shall be for a three (3) year term, effective April 5, 2011 and expiring April 5, 2014.

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5) Revision of the Senior Property Appraiser position and job description within the Assessor’s Office to include: “Additional experience in the above areas may substitute, year for year, for education” under Requirements/Minimum Qualifications.

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6) Task Order No. 10 (C07111) for Water Resource Inventory Area 31 (WRIA 31) Watershed Plan Implementation Service Agreement (C05309) between Klickitat County (Natural Resources Department) and Aspect Consulting for the purpose of providing technical support for refining the hydrogeologic conceptual model for the Horse Heaven Hills area where aquifer storage and recovery is proposed as part of the preferred alternative in the October 2010 WRIA 31 water storage pre-feasibility assessment. The not to exceed budget for the Task Order is twenty five thousand dollars ($25,000), effective April 5, 2011 and ending June 30, 2011.

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7) Request for budget transfers within departments or funds for adjustments to the 2011 Budget for the General Fund, Sheriff Department to re-allocate the adopted budget to the proper codes.

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8) Resolution No. 04211 in the matter of setting a public hearing at 1:30 PM on Tuesday, April 26, 2011 to consider a supplemental budget and amendments for the 2011 budget for various funds and departments in the sum of $975,443.00.

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9) Resolution No. 04311 in the matter of the authorization of the Public Works Department to purchase liquid asphalt from Paramount Petroleum as bid, CSS1-H Dilute at $425/ton, CRS-2P at $525/ton and CMS-2S at $525/ton with an additional $0.45/ton added for the Federal Environmental fee for the 2011 construction year.

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10) Fairgrounds Licensing Agreement (C07211) between Klickitat County and the Goldendale Rodeo Booster Club for use of the fairgrounds April 29^th through May 1^st, 2011 which includes a waiver of the fees ($775) in exchange for in kind services of setting up panels for their event and set up and take down of the livestock panels for the 2011 Klickitat County Fair.

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11) Digital Submittal Certification for County Road Administration Board (CRAB) reports for 2010.

Unfinished Business

Findings of facts, conclusions and decision in support of Board decision of Tuesday, March 22, 2011 to grant approval of a proposal to rezone 80 acres from Forest Resource to Forest Resource/Cluster Development Overlay, Application No. ZON2010-03. The property is located within a portion of Section 18, Township 5 North, Range 11 east, W.M. (off Highway 141, Trout Lake Vicinity): Applicant: SDS Company.

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Approved (M/Thayer, S/Sauter. Passed, Johnston Abstained): to accept and adopt the findings and conclusions in support of Board decision of Tuesday, March 22, 2011 to grant approval of a proposal to rezone 80 acres from Forest Resource to Forest Resource/Cluster Development Overlay and approving Application No. ZON2010-03 and approving Ordinance No. OØ4Ø511 in the matter of amendments to the Zoning Map as described in application ZON2010-03 and as shown on the attached map; Applicant: SDS Company LLC, Representative : Frank Backus.

Senior Planner Joseph Sheridan read the Findings and Conclusions into the record.(Commissioner Johnston was absent during the meeting of March 29, 2011 and did not participate in the decision directing the preparation of findings and conclusions supporting the proposal. He therefore did not participate in this final vote.)

Consider revising date of continuation for hearing on amendments to the Klickitat County Code, Title 2, land development fees from 2:30 PM, April 26, to April 12, 2011 (hearing is closed to further testimony).”

Approved (M/Sauter, S/Thayer. Passed unanimously): Motion to move the continuation for the hearing on amendments to the Klickitat County Code, Title 2, “Land Development Fees” from Tuesday, April 26, 2011 at 2:30 PM to Tuesday, April 12, 2011 at 2:30 PM. A workshop is scheduled for 11:15 AM, Tuesday, April 12, 2011 for the Board to work with Planning Staff prior to the continuation, which is closed to further oral and written testimony.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Sauter. Passed unanimously):

Accounts Payable: (#209898 - 209991) for a total of $160,115.71for the date ending April 4, 2011.

There were no Payroll warrants requiring approval.

Adjournment

Approved (M/Thayer, S/Sauter. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 3:25 PM.

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Reference Document on File