Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, May 3, 2011

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, May 3, 2011

Chairman Pro-Tem Ray Thayer called the meeting to order at 10:08 AM. Commissioners present: Ray Thayer and David M. Sauter. Commissioner Rex F. Johnston was absent due to illness.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter provided a department update and review of the 2011 Construction Program projects, road maintenance projects, wind development road projects and upcoming facilities work and scheduled events.

The Board had a brief discussion concerning a nuisance complaint regarding people parking vehicles on the County right-of-way on Cypress Street in Dallesport.

Director Kelsey advised that he would be submitting comments to the Bonneville Power Administration (BPA) regarding their EIS (Environmental Impact Statement) for the Knight/Big Eddy Transmission Project.

Director Kelsey provided a brief update on the barge situation, advising that the barge is still in the Columbia River and no one has received an update from the barge owner as to what progress has been made toward removing the barge from the river.

The Board held a discussion concerning the maintenance of the Klickitat Park, with Director Kelsey suggesting that the most economical way to handle the matter would be to have the seasonal fairgrounds staff person who lives in Klickitat mow the park once a week as part of his weekly duties. The Board agreed.

The Board had a brief discussion regarding the poor condition of Dooley Road, with Director Kelsey noting that he plans to repair the road this year and will have the geo-tech consultant look at the road and provide possible repair options.

Chairman Pro-Tem Thayer provided a brief overview of the recent CRAB (County Rural Administration Board) meeting he attended in Olympia. Further discussion followed.

Chairman Pro-Tem Thayer stated that he had observed crews surveying within the Goldendale Industrial Park. Director Kelsey noted that they were surveying in preparation for a site plan for the radio system project.

Chairman Pro-Tem Thayer commented on the open house for the NW Loop Road Overlay Project to be held on May 19^th at the Pioneer Center in White Salmon. Director Kelsey noted that he wanted to be available to explain the project and answer any concerns the public may have.

Economic Development Director Mike Canon: Department Update

11:00 AM – Economic Development Department Update

Attendance: Economic Development Director Mike Canon and Business Retention Specialist Denny Newell.

Economic Development Director Mike Canon provided a department update which included discussion concerning the Dallesport Water District’s acquisition of the Murdock water system. Director Canon stated that the Murdock system is in need of upgrades and the water district would like to schedule a workshop with the Commissioners to discuss potential health concerns and have the Commissioners tour the system.

Director Canon reported he attended a meeting to discuss potential funding sources for the development of a water system plan for the community of Bickleton. Director Canon noted that he received a request for a meeting with the EDA where all community council would be present to discuss the future of EDA grant funding.

Director Canon requested and received approval to switch a scheduled furlough day to allow him to attend an all day Gorge Local Economies Summit.

The Board held a discussion concerning the two (2) Grant funded loan programs serving Klickitat County, with the Board requesting a quarterly update on the status of the loans that are awarded.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, May 3, 2011

Chairman Pro-Tem Ray Thayer reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer and David Sauter. Commissioner Rex Johnston was absent due to illness.

Agenda

Business Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously) the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Sauter, S/Thayer. Passed unanimously) the Klickitat County Board of Commissioners Meeting Minutes for April 26, 2011 as presented.

Citizen Comment

Public Health Director Kevin Barry advised that the Health Department did not meet their Budget goals for 2010, noting that revenues were based on a historical administrative match of $150,000 with actual revenues coming in at $80,000. Director Barry stated that due to the decrease in revenue one position will be laid off at the end of June with two more at the end of the year.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: Consider a request for an extension to the time limit for completion of Short Plat No. SPL2008-46; Applicants: Marvin and Frances Woodruff

Approved (M/Sauter, S/Thayer. Passed unanimously): Resolution No. 05411 in the matter of a request for a 12 month extension for final approval of Short Plat No. SPL2008-46 due to circumstances beyond the applicants’ control: Applicants: Marvin and Frances Woodruff.

Chairman Pro-Tem Ray Thayer opened the public meeting and requested a staff review.

Associate Planner Crista Schroder reported that the applicants submitted a short plat which was accepted as complete on October 23, 2008 and Preliminary Approval was granted on November 21, 2008 giving them one year to come in for final short plat approval. An extension was requested and granted for an additional year in 2009. This one year extension was the only extension allowed per ordinance and allowance for an additional extension is not addressed.

Ms. Schroder advised that the Planning and Public Works Department’s have been working with the applicants’ surveyor to submit a map that can be approved. The applicants’ surveyor was out of town a lot which has also delayed the project.

The Planning Department recommendation is to grant an additional one year extension as circumstances beyond the applicants control have prevented them from completing their project.

Consent Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously): the Consent Agenda.

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1) Resolution No. 05211 in the matter of authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 06-19-2400-0019/00; Julio R., Ernesto & Augustina Cardenas.

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2) Authorization to Hire from the Civil Service Commission list to fill the Control Board Operator position within the Corrections Division of the Sheriff’s Department at an hourly rate of $13.51 per hour/40 hours per week (bargaining agreement rate schedule). This position became vacant March 8, 2011.

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3) Authorization to Hire from the Civil Service Commission list to fill a Corrections Officer position within the Corrections Division of the Sheriff’s Department at an hourly rate of $15.63 per hour/40 hours per week (bargaining agreement rate schedule). This position has been vacant since October 1, 2009.

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4) Personnel Authorization to begin the advertising process to fill the Office Manager position within the Planning Department at Grade 37, Step 1. The position will become vacant May 29, 2011.

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5) Resolution No. 05311 in the matter of setting dates for the 2012 Budget Development Process per RCW36.40.071 as follows:

· The County Auditor’s call for estimates shall be issued on or before July 21, 2011.

· The departments shall submit their complete budget packets on or before August 29, 2011 to the County Auditor.

· The County Auditor shall submit the budget to the Board of County commissioners on or before September 15, 2011.

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6) Microsoft Products Purchase Agreement (C09211) between Klickitat County (Technical Services) and the Washington State Department of Information Services (DIS) to continue to purchase Microsoft software at prices negotiated by DIS.

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7) Cumulative Reserve Fund #125 project list change which is required in order to reflect approval of Supplemental Budget 2011-01 on April 26, 2011. Approval of Supplemental Budget 2011-01 and the subsequent project list change results in an overall increase to the approved 2011 Cumulative Reserve Fund #125 budget of $1,495,148 for an amended budget total of $2,191,648.

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8) Small Works Contract (C09311) between Klickitat County (Public Works) and Lupin Construction to support the overhang on both ends of Horse Barn C located at the Klickitat County Fair Grounds by installing six (6) sonnet tubes with a post and beam support system as per plans and specifications, as bid in the amount of $5,597.10.

9) Scheduling a public hearing to be held on Tuesday, May 31, 2011 at 1:30 PM to hear public comments on proposal to amend Klickitat County Energy Overlay Zone Ordinance No. O081710 and Klickitat County code, Title 19 to clarify the noticing requirements of specified project changes and to make a clarification on technical advisory committee reporting procedure.

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10) Agreement (C09411) between Klickitat County (Assessor’s Office) and Dave Loomer for the purpose of providing consultant services to customize the ProVal Program and provide technical services support for quality control in ProVal data in consideration for the total sum of $500 to be paid at the rate of $50.00 per hour. This Agreement shall be in effect from the date of execution until July 31, 2011.

Elected Official Report/Update

Prosecutor’s Update

Prosecuting Attorney Hoctor noted she had no items of a general nature for discussion in open session.

Executive Session: Discuss Potential and Pending Litigation.

The Board convened into Executive Session at 1:58 PM with Prosecuting Attorney Lori Hoctor, Special Counsel Susan Drummond (via telephone conference), Senior Planner Joseph Sheridan and Natural Resources Director Dave McClure, in accordance with RCW 42.30.110(1)(i), to discuss pending and potential litigation. It was noted that the session would last for thirty (30) minutes. At 2:15 PM Senior Planner Sheridan, Special Counsel Susan Drummond and Director McClure left and Sheriff Rick McComas joined the executive session. At 2:28 PM it was announced that the executive session would be extended for thirty (30) minutes. At 2:35 PM Sheriff McComas left the executive session and Solid Waste Director Kevin Barry joined the session. At 2:40 PM Director Barry left the session which continued with Prosecutor Hoctor.

The Board reconvened back to regular session at 2:58 PM. No action was taken.

Unfinished Business

Ordinance in support of Board motion on Tuesday, April 26, 2011 amending the subdivision regulations of Ordinance No. 122082 and to Title 18 (Subdivisions) of the Klickitat County Code.

Approved (M/Sauter, S/Thayer. Passed unanimously): Ordinance No. OØ5Ø311 of Klickitat County, Washington, in the matter of amendment to Klickitat County Subdivision and Short Platting Ordinance No. 122082 and Title 18 of the Klickitat County Code to include a process for consolidation of contiguous lots/parcels in common ownership to take effect immediately.

Ordinance containing findings of fact, conclusions, and decision in support of Board motion on Tuesday, April 19, 2011 finding in favor of the appeal and reversing the Planning Commission’s recommendation of denial to Zone Change Application ZON2010-02: Applicant/Appellant: Lon Ball and Robert Schmid.

Approved (M/Sauter, S/Thayer. Passed unanimously): It would be difficult for Commissioner Thayer to approve the ordinance containing findings of facts, conclusions, and decision in support of the Board motion on Tuesday, April 19, 2011 concerning Zone Change Application ZON2010-02 due to being absent and due to Chairman Rex Johnston being absent today the matter will be carried over to Tuesday, May 10, 2011 at 1:40 PM under Unfinished Business.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Sauter, S/Thayer. Passed unanimously):

Accounts Payable: (#210712 - 210825) for a total of $159,158.86 for the date ending May 2, 2011, with the stipulation that Batch #44929 for $1,739.83 for building permit, plan review and plumbing fees associated with the Bickleton Radio System site building and tower project be pulled. A memorandum granting a waiver of the building permit, plan review, and plumbing fees will be prepared for inclusion on next weeks Consent Agenda.

There were no Payroll warrants requiring approval.

Release of Retainage

Approved (M/Sauter, S/Thayer. Passed unanimously): Final Acceptance and Release of Retainage payment to James Dean Construction, Inc. in the amount of $26,888.64 for the Johnson Road Projects, CRP #284.

Department Update/Comment

Administrative Services Director Glen Chipman: Department Update.

Administrative Services Director Glen Chipman provided an overview of the Washington Counties Administrative Association (WCAA) annual conference that he recently attended in Leavenworth. There were 9 – 10 counties represented at the conference compared to the normal 24. Even though attendance was down discussion was good with the main focus being on how counties have coped with the recent down years and what 2011 looks like.

Director Chipman stated that most counties have been cutting FTE’s and services, however revenues finally seem to be leveling off.

Director Chipman reported that the second morning a Legislative briefing was provided by the Washington State Association of Counties (WSAC) Executive Director Eric Johnson and WSAC staff via telephone conference which pointed out several bills that counties should watch – Becca funding for Juvenile; mandatory direct deposit bill by Auditors and a bill to put 25% of training cost for an officer through the police academy on the Sheriff’s budget.

Later that afternoon a presenter from the State Actuary Office discussed the retirement systems and how their funding looks for the future.

Director Chipman provided a break down of employer paid benefits for 2010 and a spreadsheet of General Fund revenues with different views on splitting the forecasted shortfall for 2011. A discussion followed.

Adjournment

Approved (M/Sauter, S/Thayer. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 4:07 PM.

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Reference Document on File

Please Note: The Board of Commissioners’ minutes are action minutes. An audio record is on file as part of the official record and available on Tape #2011-04, Tape Count 2059 through 2467.