Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, April 24, 2012

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, April 24, 2012

Chairman Ray Thayer called the meeting to order at 10:00 AM. Commissioners present: David M. Sauter, Rex F. Johnston and Ray Thayer.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter presented a department update which included a brief overview of a bid opening for the purchase of liquid asphalt for the 2012 paving season, scheduled for the afternoon and a review of Consent Agenda items. A Construction Program update and road maintenance project report followed.

Director Kelsey provided an update on the exhibit hall project, dispatch center, and the Annex 3 waterline repair. Director Kelsey noted that the Home & Garden Show event went well and preparations are underway for the Washington State Search & Rescue Conference event scheduled for May at the fairgrounds.

The Board continued a previous discussion regarding naming the fairgrounds livestock barn in honor of Bruce Cameron. Director Kelsey reported that he met with the fair board and they are supportive.

Following discussion, the Board asked Director Kelsey to move forward and order the sign for the building. Director Kelsey noted that Public Works would prepare a resolution for designation of the livestock barn.

Assistant County Engineer Jeff Hunter provided justification to refill two (2) mechanic positions at the White Salmon shop to replace two (2) employees who will be retiring at the end of the month. Mr. Hunter advised that the job duties of the White Salmon mechanics are unique to the White Salmon shop and have helped streamline operations which Public Works plans to utilize at the Goldendale shop in the future.

Director Kelsey reported that survey crews will be staking right-of-way at the Lyle boat launch and signing is being evaluated.

Commissioner Thayer requested and received a brief update on negotiations with BPA for a right-of-way easement through the County’s Rattlesnake Quarry for the Big Eddy-Knight Transmission Line Project.

The Board had a brief discussion concerning road issues on Cedar Valley Road and Box Canyon.

Administrative Services Director Glen Chipman: Radio project status update.

10:50 AM – Radio Project Update

Attendance: Administrative Services Director Glen Chipman, Public Works Director Gordon Kelsey, Assistant County Engineer Jeff Hunter, Goldendale Chief of Police Rick Johnson and Centerville area resident Jim Sizemore.

Administrative Services Director Glen Chipman reported that ADCOMM Engineering has advised that the two Klickitat radio sites being considered are similar and basically have the same radio coverage capabilities. Director Chipman indicated that Steve Brown has asked ADCOMM to add the fire hall site to the model to compare all three sites to see if radio coverage could be gained on one site over the others.

Director Chipman noted that ADCOMM will have an equipment list available by April 30^th.

Assessor Darlene Johnson: Revisiting of salaries relative to placement of Clerical Administrative Assistant positions versus new hire placement in the Treasurers Office.

11:15 AM – Elected Officials Report

The Board convened into Executive Session at 11:15 AM with Assessor Darlene Johnson, Personnel Manager Randi Post and Administrative Services Director Glen Chipman in accordance with RCW 42.30.110 (1)(g) to discuss the qualifications and performances of public employees. It was noted that the session would last fifteen (15) minutes. At 11:30 AM it was announced that the Executive Session would be extended for ten (10) minutes.

The Board reconvened back to Regular Session at 11:40 AM.

Personnel Manager Randi Post noted for the record that Personnel Authorizations to begin the advertising process to fill three (3) Clerical Administrative Assistant III positions within the Assessor’s Office in Goldendale, a revised organizational chart and revised budget will be submitted for inclusion on next week’s Consent Agenda for Board consideration.

Personnel Manager Post provided an Emergency Management Director job description from Pacific County as previously requested by the Board and a cost comparison of various newspapers for the purpose of advertising the new Emergency Management Director Position. Manager Post asked the Board to consider which newspapers they would prefer to use, noting that she would check with the Board later in the day for their preferences.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, April 24, 2012

Chairman Ray Thayer reconvened the meeting at 1:00 PM. Commissioners present: Rex F. Johnston, David Sauter and Ray Thayer.

Agenda

Business Agenda

Approved (M/Sauter, S/Johnston. Passed unanimously): the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Johnston, S/Sauter. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for April 10, 2012 and April 17, 2012 as presented.

Citizen Comment

No one was present to offer citizen comment.

Public Meetings/Public Hearings/Bid Openings

Bid Opening: Purchase of Liquid Asphalt for the 2012 paving season

Bid forwarded (M/Sauter, S/Johnston. Passed Unanimously) to the Public Works Department for their review and recommendation of three (3) bid(s) received for the purchase of liquid asphalt for the 2012 paving season. Engineer’s Estimate: $ 1,400,000.

· Idaho Asphalt Supply

Houser, Idaho

$1,472,370.00 (only responsive bidder)

· Albina Asphalt

Vancouver, Washington

$1,173,550.00

· Blue Line Transportation

Portland, Oregon

$1,167,180.00

Public Meeting: Consider Planning Commission’s recommendation for approval of Shoreline Conditional Use Permit SH2011-01; Applicant: Mark Zoller and Landowner: Thomas Boyd

Granted (M/Sauter, S/Johnston. Passed unanimously): Shoreline Conditional Use Permit No. SH2011-01, summarily accepting the Planning Commission’s recommendation for approval of the shoreline conditional use permit to build a zip line to lower rafts to the White Salmon River in BZ Corners for commercial white water rafting trips, thereby forwarding to the Department of Ecology for final approval; Applicant Mark Zoller and Landowner Thomas Boyd.

Chairman Thayer opened the public meeting for the purpose of considering a Shoreline Conditional Use Permit SH2001-01 filed by applicant Mark Zoller and landowner Thomas Boyd and requested a staff review.

Senior Planner Joseph Sheridan reported that the applicant is proposing to build a zip line to lower rafts to the White Salmon River in BZ Corners where guests will board rafts for commercial whitewater rafting trips. The building of the zip line would include placing a utility pole as an anchor point about 115 feet shoreward of the ordinary high-water mark (OHWM) and the rafts will come to rest about 20 feet shoreward of the OHWM. The zip line will keep the rafts off of the ground and off of the vegetation while heading to the launch site. Guests will walk down a trail that is currently on the property and then board the rafts.

Chairman Thayer noted for the record that the Applicants were not present or anyone from the public wishing to testify for or against the proposal.

Personnel Manager Randi Post received clarification from the Board concerning advertising for the new Emergency Management Director position and as to the Board’s preferred qualifications and experience.

Consent Agenda

Approved (M/Johnston, S/Sauter. Passed unanimously): the Consent Agenda.

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1) Resolution No. 07312 in the matter of authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 05-17-1752-0004/00; Herbert A. DeJohn, owner.

2) Scheduling a public meeting to be held on Tuesday, May 8, 2012 at 1:30 PM to consider the Planning Commission’s recommendation for approval of rezone application Zon2011-01; Applicant: Stevenson Land Company/Representative: Frank Backus.

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3) Resolution No. 07412 in the matter of approving a stipend of $250.00 per pay period for RoyAnna Hughes, Legal Administrative Assistant I within the Clerk’s Office as compensation for performing additional duties of a higher ranking position effective April 16, 2012 and until the employee on FMLA leave returns to work.

4) Scheduling two (2) Closed Record SEPA Appeal Hearings to be held on Tuesday, May 1, 2012 at 2:30 PM on the following proposal:

· Appeal to Environmental Threshold Determination: Determination of Non-Significance SEP2010-00050 (Accessory Dwelling Units). Appellant: The Dallesport Murdock Community Council.

· Appeal to Environmental Threshold Determination: Determination of Non-Significance SEP2010-00051 (Dallesport Murdock Subarea Plan Update). Appellant: The Dallesport Murdock Community Council.

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5) Mutual Proprietary Information Agreement (C07912) between Insitu, Inc. and Klickitat County (Economic Development) to assure the protection and preservation of the proprietary and/or confidential nature of the information to be disclosed or made available to each other pursuant to RCW 42.56.270 pertaining to contract negotiations, financial, commercial, and proprietary information that can be protected from disclosure. The term of this Agreement is three (3) years from the effective date.

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6) Concurrence to Award Bid and Small Works Contract (C08012) between Crestline Construction Company LLC and Klickitat County (Radio Project) for the “Kayser Ridge Wireless Communication Site KRWCS BT306 Project” for the total bid amount of $162,661.00.

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7) Resolution No. 07512 in the matter of the new Emergency Management Director’s position grade placement at Grade 71 with an annual salary range of $52,649 to $68,694 as recommended by the Job Classification Committee, effective April 24, 2012; And Personnel Authorization to begin the advertising process to fill the new Emergency Management Director position at Grade 71, Step 1 ($25.31 per hour). This new position will oversee the emergency management services, radio project, dispatch employees and finalizing the new dispatch center.

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8) Resolution No. 07612 in the matter of the Auditor’s Office revised Organizational Chart to reflect the reduction of the Clerical Administrative Assistant II position in the Election Office from 1.0 FTE to 0.8 FTE, effective January 1, 2012.

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9) Intergovernmental Agreement (C08112) between the City of Goldendale, Washington and Klickitat County (Solid Waste Department) for the purpose of providing a system of Solid Waste Handling of all solid waste generated within unincorporated areas of the County and within the City to the extent provided in the Comprehensive Solid Waste Management Plan for a period of twenty (20) years after the date of this Agreement; And for the duration of this Agreement the City shall participate in the Comprehensive Solid Waste Management plan prepared and periodically reviewed and revised by the Agreement, the City authorizes the County to include in the Comprehensive Solid Waste Management Plan provisions for the management of Solid Waste generated in the City.

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10) Signature Authorization for the closing documents to complete the purchase of Lot 2 of Block 1 of the Goldendale Industrial Park for the new 911 Dispatch Center. The purchase of the property and closing costs total $75,800.68

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11) Fairgrounds Licensing Agreement (C08212) between Klickitat County and the Goldendale Rodeo Booster Club for use of the fairgrounds May 4^th through May 6^th, 2012 which includes a waiver of the fees ($775) in exchange for in kind services of set up and take down of panels for their event and set up and take down of the livestock panels for the 2012 Klickitat County Fair

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12) Settlement Agreements for acquisition of right-of-way required by the County for the purpose of reconstruction of a portion of Saxton Bane Road, County Road No. 34100 as follows:

· (C08312)

Robert and Liberty Underwood

Parcel #04-17-2461-0005/00

0.12 Acres

· (C08412)

Craig and Dona Schuster

Parcel #04-17-1300-0001/00

0.07 Acres

· (C08512)

Peter and Prudence Hammett

Parcel #04-17-1300-0002/00 Parcel #04-17-2461-0008/00

0.74 Acres

Miscellaneous Reports

Rob Swedo, Bonneville Power Administration Regional Relations, and Emmanuel Jaramillo, Project Manager (Big Eddy-Knight Transmission Line Project): Project status update on the Big Eddy-Knight Pilot Project relative to county road issues; quarry sites and any other issues and/or concerns from the county perspective regarding the project.

Attendance: Bonneville Power Administration (BPA) representatives: Rob Swedo, Regional Relations and Manuel Jaramillo, Project Manager, Public Works Director Gordon Kelsey, Assistant County Engineer Jeff Hunter, Economic Development/Natural Resources Director Dave McClure, Planning Director Curt Dreyer and Senior Planner Joseph Sheridan and Klickitat County residents Lisa Shupe and Susie Mesecher.

Rob Swedo Bonneville Power Administration (BPA) Regional Relations representative stated that he would be glad to answer questions the Board may have about the Big Eddy-Knight Transmission Project. Mr. Swedo noted that Mr. Emmanuel Jaramillo, BPA Project Manager for the Big Eddy-Knight Transmission Project has not arrived but is expected to attend the meeting.

Public Works Director Kelsey stated that BPA contractor Wilson Construction has indicated that there will be delays applying asphalt to county roads affected by the project.

Mr. Swedo noted that the project has had some environmental issues and with the failure of the Pilot program to acquire right-of-way BPA will be starting the condemnation process.

Commissioner Thayer inquired about the status of the BPA right-of-way through the County’s Rattlesnake Quarry, with Director Kelsey advising that Public Works is still negotiating with the BPA right-of-way agent.

Commissioner Johnston stated that he could not understand how BPA could sign a 1.87 million dollar settlement agreement with Friends of the Columbia Gorge when right-of-way agents have been low balling property owners that are being affected by the transmission line. Further discussion followed.

Commissioner Sauter inquired if BPA would except input from the County concerning the selection of proposed projects as outlined in the settlement agreement, noting that underground burial of existing overhead utility lines within the National Scenic Area should be the top priority with land acquisitions being last.

Mr. Emmanuel Jaramillo arrived and discussion about the Big Eddy-Knight Transmission Project continued. Mr. Jaramillo stated that the project has had multiple set backs due to issues with cultural sites and the lack of acquisition of needed right-of-way from the property owners.

Unfinished Business

Administrative Services Director Glen Chipman: First Quarter 2012 budget meeting with Elected Officials and Department Directors

The Board convened into the 1^st Quarterly 2012 budget workshop with elected officials and department heads.

Administrative Services Director Glen Chipman handed out 2013 budget calendars and provided a brief explanation of the time line for the 2013 budget process. Director Chipman provided a revenue update, noting that landfill revenues are on track and a little above the 2012 forecast.

There was a brief discussion concerning planning for capital projects, with Director Chipman recommending planning ahead and having cost estimates prepared. Director Chipman noted that materials for the next supplemental are due May 4^th.

A discussion concerning efforts to increase revenue and economic factors affecting revenue followed.

Department Update

Public Health Director Kevin Barry: Discuss Health Department budget, state budget impacts and future funding issues.

Attendance: Public Health Director Kevin Barry and Administrative Services Director Glen Chipman.

Public Health Director Kevin Barry provided an overview of state budget impacts from the loss of state liquor excise tax and the effects on the Health Department.

Director Barry requested Board consideration for an increase in County funding for the Health Department’s 2013 budget, noting that the department has been absorbing increased costs of wages and benefits over the last several years.

Director Barry requested and received verbal authorization to begin the advertising process to fill a Sanitarian position within the Public Health Department. Director Barry noted that he will work with Personnel and prepare a Personnel Authorization for next week’s Consent Agenda.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Johnston, S/Sauter. Passed unanimously):

Accounts Payable: (#221259 - 221350) for a total of $120,915.96 for the date ending April 23, 2012.

There were no Payroll warrants requiring approval.

Adjournment

Approved (M/Sauter, S/Johnston. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 3:52 PM.

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Reference Document on File

Please Note: The Board of Commissioners’ minutes are action minutes. An audio record is on file as part of the official record and available on Tape #2012-05 Tape Count 1803 through 2244.